LEGAL CLERK I (SR-10) [6 vacancies]

City and County of Honolulu; Honolulu (HI); On-site; USD 39,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Retirement plan

Career development

Job summary

The City and County of Honolulu seeks a Legal Clerk I to support prosecutors handling criminal cases in a fast-paced environment. The role requires familiarity with legal terminology, court processes, and filing systems, with a focus on accuracy under deadlines.

Candidates will process case files, prepare legal documents, and coordinate with court personnel. This position offers growth within the legal clerk series and contributes to efficient court operations.

Qualifications

• Familiarity with legal terminology, procedures, forms, and documents.
• Experience with legal e-filing systems and legal office practices.
• Strong grammar, spelling, and written communication skills.

Responsibilities

• Process incoming cases for Deputy Prosecuting Attorneys (DPAs), including creating and organizing physical working case files
• Maintain, update, and correct electronic and physical case files using established legal procedure
• Prepare, format, proofread, and finalize legal documents for attorney review
• Perform electronic filing (e-filing) with the courts and distribute documents to the appropriate parties
• Coordinate with court personnel on hearings, trial schedules, and case updates
• Manage calendars and provide schedule updates to DPAs

Skills

Legal terminology

E-filing systems

Typing 40 wpm

Attention to detail

Records management

Word processing

Education

High school diploma

Tools

Microsoft Word

Job description

Position Information

The heart behind every excellent legal team, is the one who knows where the files are!

Interested in joining a fast-paced, highly specialized legal environment? The Department of the Prosecuting Attorney is seeking a Legal Clerk I with foundational legal experience in a law office to support attorneys handling criminal cases. This role is ideal for candidates with exposure to legal terminology, legal documents, court processes, filing systems, and legal office practices, who can thrive under deadlines and maintain accuracy in a high-volume setting.

What You'll Do

• Process incoming cases for Deputy Prosecuting Attorneys (DPAs), including creating and organizing physical working case files
• Maintain, update, and correct electronic and physical case files using established legal procedure
• Prepare, format, proofread, and finalize legal documents for attorney review
• Perform electronic filing (e-filing) with the courts and distribute documents to the appropriate parties
• Coordinate with court personnel on hearings, trial schedules, and case updates
• Manage calendars and provide schedule updates to DPAs

Special Work Requirements

• Work under constant time constraints and strict deadlines
• High level of dependability and reliability
• Strong attention to detail and accuracy
• Maintain confidentiality of sensitive information
• Consistent and reliable work output
• Keyboarding at 40 words per minute

Career Progression

There is room for career growth as you work to progressively advance in this job series from a Legal Clerk I up to a Legal Clerk IV position. Experienced and knowledgeable legal clerks can later apply to be a Supervising Legal Clerk I, and advance up to Supervising Legal Clerk II with satisfactory work experience and demonstration of applicable knowledge and skills. (Note: Absent additional qualifications, these classes of work will NOT normally progress to Attorney positions.)

Salary Ranges

• Legal Clerk I SR-10 $3,471
• Legal Clerk II SR-12 $3,748
• Legal Clerk III SR-14 $4,054
• Legal Clerk IV SR-16 $4,388
• Supervising Legal Clerk I SR-18 $5,112
• Supervising Legal Clerk II SR-20 $5,532

Benefits

Enjoy excellent employment benefits including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more!

Additional Job Information

Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:

• Use a valid e-mail account;
• Verify your e-mail address is entered correctly on your GovernmentJobs account;
• Are subscribed to email notices;
• Check your spam folders; and
• Add [e-mail] and [e-mail] to your contact list.

Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.

Minimum Qualification Requirements

At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.

EDUCATION REQUIREMENT: Equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.

EXPERIENCE REQUIREMENT: One year and six months of clerical experience, six months of which must have involved clerical and typing work in a law office.

Education Substitution

• Business school or college-level credits from a regionally-accredited college or university will substitute for experience on a month-for-month basis for the required general clerical experience.
• Relevant education and training from a regionally-accredited college or university in a legal office administration, legal assistance, legal secretary, paralegal, or law program may be used to substitute for the required clerical experience in a law office. The amount of time credited for the substitution will be dependent on the specific program you completed.

Substitution(s) must be met at the time of application. Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.

Education Verification: Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.

Applicable Skills Needed

• Familiarity with legal terminology, procedures, forms, and documents
• Experience with legal e-filing systems and legal office practices
• Strong grammar, spelling, and written communication skills
• Typing proficiency of at 40 net words per minute
• Maintain and organize legal records accurately
• Working knowledge of word processing and computer systems
• Basic understanding of the court's actions and related legal process
• Work effectively under deadlines and time constraints
• Communicate professionally with staff, attorneys, and the public

Examination Process

If you qualify for the position, your name will be eligible for consideration for the current vacancy and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.