P-Card Program Lead & Compliance Specialist

Caltech; Pasadena (CA); On-site; USD 87,000 - 90,000; Full time

Job summary

Caltech is seeking a P-Card Administrator to manage the Purchasing Card program, ensure compliance with FAR and institutional policies, and provide expert support to cardholders and departmental admins.

The role requires strong analytical, organizational, and communication skills, with responsibility for reconciliation, training, and process improvements across U.S. Bank and Concur systems.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field with 4+ years of experience.
• Knowledge of financial controls, auditing practices, and compliance requirements.
• Excellent verbal and written communication across diverse stakeholders.
• Proficient analytical ability to interpret financial data.
• Strong attention to detail and organizational skills.
• Proficiency with Excel and ERP systems.
• Experience delivering training to groups.

Responsibilities

• Serve as liaison between Caltech and U.S. Bank for P-Card program activities.
• Administer and maintain P-Card accounts via U.S. Bank Access Online.
• Assist cardholders with disputed charges and claims.
• Set spending limits, merchant category controls, and security settings.
• Coordinate Concur system enhancements and training materials.
• Audit P-Card transactions for compliance with FAR and policies.

Skills

Financial controls

Auditing practices

Communication skills

Analytical ability

Attention to detail

Excel

ERP systems

Training experience

Education

Bachelor’s degree

Tools

U.S. Bank Access Online

Concur

Oracle ERP

Job description

Caltech is seeking a P-Card Administrator to manage the Purchasing Card program, ensure compliance with FAR and institutional policies, and provide expert support to cardholders and departmental admins.

The role requires strong analytical, organizational, and communication skills, with responsibility for reconciliation, training, and process improvements across U.S. Bank and Concur systems.