Overtime Administrator

PC Recruiter; Richland (WA); Sur place; USD 34 000 - 55 000; Temps partiel

Résumé du poste

TradeWind Services is seeking qualified Overtime Management Coordinators to support the Overtime Management Group within the Maintenance Department at the Hanford Site.

The Overtime Management Coordinator will coordinate, track, and administer overtime assignments to ensure qualified personnel are available for backshift, weekend, and other operational needs, including after-hours on-call support. Strong organizational skills and knowledge of CBAs are essential.

Qualifications

• High school diploma or GED required. College degree not required.
• 8 years’ experience in a related field or equivalent education/experience.
• Proficiency with MS Office and two of Word/Excel/Outlook/Scheduling Software.

Responsabilités

• Coordinate and administer overtime requests to support backshift, weekend and other staffing requirements.
• Obtain and document required management approvals and justifications for overtime assignments.
• Utilize OATS and other programs to identify, contact, and assign qualified bargaining unit employees for overtime opportunities.
• Coordinate with Bargaining Unit Personnel, Field Work Supervisors, First Line Managers, and Level 1 Managers to schedule overtime.
• Maintain accurate records of authorizations, assignments, approvals, and related activities.
• Coordinate with Other Hanford Contractors to secure additional personnel when needed.
• Provide after-hours and weekend on-call support for overtime staffing requests.
• Ensure overtime activities comply with procedures, policies, and CBAs.

Connaissances

Microsoft Word

Microsoft Excel

Microsoft Outlook

Scheduling Software

Documentation & procedures

Formation

High school diploma or GED

Associate Degree with 4 years’ relevant experience

Bachelor’s Degree with no relevant experience

Outils

Overtime Authorization Tracking System (OATS)

Hanford Site Worker Eligibility Tool (HSWET)

Time Information System (TIS)

Description du poste

Employment Type: Part-Time, On Call as Needed
Position Overview:

TradeWind Services is seeking qualified Overtime Management Coordinators to support the Overtime Management Group within the Maintenance Department at the Hanford Site. This position is responsible for coordinating, tracking, and administering overtime assignments to ensure qualified personnel are available to support backshift, weekend, and other operational needs.

The Overtime Management Coordinator will work closely with Bargaining Unit Personnel, Field Work Supervisors, First Line Managers, and Level 1 Managers to facilitate overtime requests, obtain required management approvals, and identify qualified employees using the Overtime Authorization Tracking System (OATS). The role requires strong organizational, communication, and coordination skills, with a focus on regulatory compliance, accurate documentation, and adherence to established procedures and collective bargaining agreements.

Key Responsibilities:

• Coordinate and administer overtime requests to support backshift, weekend, and other operational staffing requirements.
• Obtain and document required management approvals and justifications for all overtime assignments.
• Utilize the Overtime Authorization Tracking System (OATS) and other established programs to identify, contact, and assign qualified bargaining unit employees for overtime opportunities.
• Coordinate with Bargaining Unit Personnel, Field Work Supervisors, First Line Managers, and Level 1 Managers to facilitate overtime scheduling and resolve staffing needs.
• Maintain accurate, complete, and timely records of overtime authorizations, assignments, approvals, and related activities.
• Coordinate with Other Hanford Contractors (OHCs), as directed by management, to secure additional personnel resources when needed.
• Provide after-hours and weekend on-call support to ensure timely responses to overtime staffing requests.
• Ensure all overtime activities are conducted safely and in compliance with applicable procedures, policies, contractual requirements, and collective bargaining agreements.
• Support the consistent and efficient administration of overtime processes while maintaining clear communication with all involved stakeholders.

Required Qualifications:

• High school diploma or GED is required. A College Degree is not required.
• Candidate shall have eight (8) years’ experience in a related field or a combination of equivalent education and experience. A related field would include:
  • Workforce scheduling, dispatch, staffing coordination
  • Union or bargaining unit labor administration
  • Timekeeping, overtime administration, or resource allocation
  • Maintenance coordination support
  • Compliance-driven administrative work requiring documentation and procedural rigor
• Equivalent education and experience may include:
  • An Associate Degree with 4 years’ relevant experience OR
  • A Bachelor’s Degree with no relevant experience OR
  • Other combinations demonstrating knowledge, skills, and abilities necessary to perform overtime administration and coordination with Bargaining Unit personnel.
• Demonstrate a working knowledge of commonly used computer applications, including the Microsoft Office Suite.
• Must possess a minimum of two (2) years of direct experience utilizing software systems such as word-processing, spreadsheets, scheduling applications, databases, or equivalent tools.
• Experience shall include proficiency with at least two (2) of the following or comparable software systems:
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Outlook
  • Scheduling Software.

Preferred Qualifications:

• Ability to accurately calculate and reconcile overtime hours in accordance with applicable procedures and requirements in accordance with the Collective Bargaining Agreement (CBA).
• Strong understanding of the Overtime Authorization Tracking System (OATS).
• Strong understanding of the CBA as it pertains to the Overtime Procedure, appendices and agreements.
• Knowledge of Hanford Site Worker Eligibility Tool (HSWET); Time Information System (TIS); and Employee Time Verification System (ETVS).
• Self-motivation, confident decision‑making abilities, and the ability to follow procedures and policies governing overtime.
• Experience following procedures in a compliance driven work environment.
• Ability to manage time effectively and multi‑task.

Salary and Benefits Information:

Expected Salary Range: $25 - $40 / hour (depending on experience)

TradeWind Services offers a selection of exceptional benefits to employees and their families. We can customize your benefits to fit your specific needs. Benefits include:

• Long- and Short-term Disability Insurance