Overnight Weekend Veterinary Receptionist

Careerwebsite; Chattanooga, Northern (TN, KY); Hybrid; USD 19,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401K with company match

Flexible schedules

Employee discounts

Job summary

Careerwebsite is seeking an Overnight Weekend Veterinary Receptionist in Chattanooga, TN. You will greet clients and pets, manage calls, and coordinate appointments in a fast-paced emergency hospital environment.

You’ll handle financial transactions, explain estimates, and maintain accurate client and patient records while supporting veterinarians and technicians. Weekend night shifts require composure and clear communication with clients and staff.

Qualifications

• Requires strong verbal and written communication and empathy.
• Experience in veterinary reception or fast-paced clinic is a plus.
• Familiarity with practice management or EMR software.

Responsibilities

• Greet clients and pets warmly in a fast-paced emergency hospital.
• Handle calls, questions, and client communication with care.
• Explain estimates and payment policies to clients.
• Coordinate appointments, triage, and patient intake.
• Maintain accurate medical and financial records.

Skills

Communication skills

Empathy

Multitasking

Calm under pressure

Front desk experience

Education

High school diploma

Tools

EMR software (Instinct or VIA)

Job description

Overnight Weekend Veterinary Receptionist

Department: Receptionists

Employment Type: Full Time

Location: Chattanooga, Tennessee

Description

Are you passionate about helping pets and the people who love them? We are seeking a friendly, dependable, and detail-oriented Veterinary Client Service Representative (CSR) to join our growing veterinary team. As the first point of contact for our clients, you'll play an essential role in creating a welcoming, compassionate, and organized experience while supporting our veterinarians and technicians in delivering exceptional patient care.

If you thrive in a fast-paced veterinary clinic, enjoy providing outstanding customer service, and have excellent communication skills, we'd love to hear from you!

Schedule

Friday-Sunday | 3:00 PM-3:00 AM

• Full-time weekend schedule
• Evening/overnight hours
• Emergency veterinary hospital setting

Some of the responsibilities you will own in this role:

Client Relations & Communication

• Greet clients and their pets with a compassionate, professional, and welcoming approach in a fast-paced veterinary emergency hospital.
• Answer incoming phone calls, respond to client questions, and provide exceptional veterinary customer service.
• Serve as a key liaison between clients, veterinarians, veterinary technicians, and referring primary care veterinarians (pDVMs).
• Provide timely patient updates and communicate care information under the direction of the veterinary medical team.
• Support clients with empathy and professionalism during stressful, emotional, and emergency situations.

Financial Coordination & Client Education

• Collect deposits and process payments for emergency veterinary services, procedures, and hospitalization.
• Clearly explain estimates, pricing, payment policies, and financial requirements to clients.
• Educate clients about available third-party financing options, including CareCredit and Scratchpay.
• Review charges and perform basic financial audits to help ensure accurate and complete invoices.

Appointment Scheduling & Patient Flow

• Schedule and coordinate emergency veterinary appointments, specialty consultations, rechecks, and patient visits.
• Triage incoming calls and assist with coordinating urgent patient admissions under established hospital protocols.
• Maintain accurate patient information and appointment details in the electronic medical record (EMR) system.
• Coordinate patient flow, client visits, and communication between the front desk and clinical teams.

Patient Intake & Medical Records

• Complete and process patient intake forms, consent forms, treatment authorizations, and other medical documentation.
• Obtain and accurately enter client and patient information into the hospital's EMR system.
• Maintain organized, accurate, and up-to-date veterinary medical records.
• Prepare documentation and paperwork for specialty procedures, hospitalized patients, and emergency cases.

Veterinary Hospital & Team Support

• Maintain a clean, organized, and professional veterinary reception area and client lobby.
• Work closely with veterinarians, veterinary technicians, assistants, and other hospital staff to support efficient patient care and workflow.
• Assist with escorting clients and patients to exam rooms and coordinating patient visitation.
• Help ensure clear and timely communication between the front desk and medical team.

Emergency Veterinary Support

• Remain calm, organized, and compassionate while assisting with emergency veterinary triage and patient intake.
• Prioritize incoming calls, client needs, and administrative tasks in a high-volume emergency environment.
• Prepare and manage documentation for emergency procedures, specialty services, and hospitalized patients.
• Support the veterinary team during urgent situations while maintaining excellent client communication.

Preferred Qualifications

• Previous experience as a veterinary receptionist, veterinary client service representative, veterinary assistant, veterinary technician, or animal hospital receptionist preferred.
• Experience in a veterinary emergency hospital, specialty hospital, or fast-paced veterinary clinic is a plus.
• Strong verbal and written communication skills with a high level of empathy and emotional intelligence.
• Ability to remain calm, professional, and organized in high-stress or emergency situations.
• Ability to multitask and prioritize competing responsibilities in a fast-paced veterinary environment.
• Basic understanding of veterinary terminology, common medical conditions, and emergency presentations.
• Experience with veterinary practice management or EMR software; familiarity with Instinct or VIA is a plus.
• Comfortable handling financial transactions and confidently discussing estimates, payments, and treatment costs with clients.
• Strong attention to detail and ability to maintain accurate medical and financial records.

Education & Physical Requirements

• High school diploma or equivalent required.
• Ability to stand and walk for extended periods throughout the shift.
• Ability to assist with and safely handle patients weighing up to 40 lbs. when needed.
• Ability to work effectively in a busy 24-hour or emergency veterinary hospital environment.

Benefits

• Paid time off
• Health insurance
• Dental Insurance
• Vision insurance
• Employee discounts
• Flexible schedules
• 401K with company match
• Training and Career development