Overnight Front Desk Agent

Automatic Data Processing, Inc.; Town of Callicoon (NY); On-site; USD 28,000 - 30,000; Full time

Job summary

Villa Roma Resort in Callicoon, NY is seeking an Overnight Front Desk Agent. This full-time role blends clerical duties with guest services, requiring organization and interpersonal skills to ensure high guest satisfaction.

You'll manage check-ins/outs, process payments, coordinate with resort departments, and maintain accurate records. Proficiency in basic accounting, strong communication, and the ability to multitask in a fast-paced environment are essential.

Qualifications

• High school diploma or equivalent required.
• Strong typing and computer skills.
• Good math ability for billing and transactions.
• Excellent verbal and written communication.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Process guest arrivals and departures according to protocols.
• Coordinate luggage assistance for guests.
• Maintain accurate guest records and reservations.
• Schedule activities and amenities for guests.
• Provide accurate information about resort facilities and services.
• Support guest needs throughout their stay.
• Handle guest payments and transactions.
• Process credit card verifications and authorizations.
• Generate and review guest folios and bills.
• Reconcile daily transactions.
• Operate switchboard and direct calls.
• Sort and distribute incoming mail.
• Prepare operational reports.
• Maintain organized filing systems.
• Coordinate with resort departments.
• Support reservation operations.
• Document guest requests and concerns.
• Maintain lobby appearance and cleanliness.
• Monitor coffee station supplies and presentation.

Skills

Advanced typing

Computer skills

Mathematical aptitude

Verbal communication

Written communication

Multitasking

Education

High school diploma or equivalent

Tools

Hotel property management systems

Cash handling

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Overnight Front Desk Agent

Full Time Clerical Callicoon, NY, US

10 days ago Requisition ID: 1106

Salary Range: $20.00 To $22.00 Hourly

FRONT DESK AGENT/GUEST SERVICES REPRESENTATIVE

Position Summary

The Front Desk Agent serves as a vital ambassador for Villa Roma Resort, performing essential guest service duties in a dynamic hospitality environment. This position combines clerical responsibilities with customer service excellence, requiring both organizational capabilities and interpersonal skills to maintain the highest standards of guest satisfaction. The role demands up-to-date knowledge of resort resources, facilities, and rate information to provide prompt and accurate service to our guests.

Hourly, Non-Exempt

Pay Range: $20.00-$22.00

Reports to; FOM

Essential Functions and Responsibilities

Guest Services Operations

• Process guest arrivals and departures according to established protocols
• Coordinate luggage assistance services for arriving and departing guests
• Maintain accurate guest records and reservation details
• Schedule additional activities and amenities for guests
• Provide knowledgeable responses about resort facilities and services
• Support guest needs throughout their stay
• Handle all guest payment transactions accurately
• Process credit card verifications and authorizations
• Generate and review guest folios and bills
• Manage cash drawer operations
• Post charges and payments to guest accounts
• Reconcile daily transactions

Communications and Administrative Support

• Operate switchboard and direct calls appropriately
• Sort and distribute incoming mail
• Prepare required operational reports
• Maintain organized filing systems
• Coordinate with all resort departments as needed
• Support reservation operations
• Document guest requests and concerns

Facility Maintenance

• Maintain appearance and cleanliness of lobby area
• Monitor coffee station supplies and presentation
• Ensure front desk area remains organized and professional
• Report any maintenance or cleanliness issues promptly

Required Qualifications

• High school diploma or equivalent
• Advanced typing and computer skills
• Strong mathematical aptitude
• Excellent verbal and written communication abilities
• Ability to multitask in a fast-paced environment

Preferred Qualifications

• Prior hospitality industry experience
• Customer service experience: 1 year
• Clerical experience: 1 year
• Knowledge of hotel property management systems
• Experience handling cash and credit card transactions

Physical Requirements

• Extended periods of standing
• Basic lifting and carrying up to 25 pounds
• Manual dexterity for computer and equipment use

Working Conditions

• Professional resort environment
• Temperature-controlled indoor setting
• High-volume guest interaction
• Fast-paced, detail-oriented atmosphere
• Weekend and holiday scheduling required
• Variable shift assignments

Schedule Options

• Full-time and part-time positions
• Day shift and evening shift availability
• Guest service focus
• Team collaboration
• Problem-solving ability
• Time management
• Basic accounting skills
• Organizational capability

The Front Desk Agent must maintain consistent standards of professionalism while ensuring exceptional guest experiences. This position requires someone who can work efficiently, maintain composure during high-volume periods, and adapt to changing guest needs while following all service protocols and resort standards.