Overhead Payables Associate (937)

abcsupply; Beloit (WI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

401(k) with generous company match

Employee assistance program

Disability insurance

Life insurance

Flex spending

Paid vacation

Paid sick days

Paid holidays

Job summary

ABC Supply in Beloit, WI is seeking an organized Overhead Payables Assistant to support ACH supplier verifications, NOC issues, and monthly reconciliations. You will liaise with branches and national accounts and help ensure accurate billing locations.

The role emphasizes data accuracy, confidentiality, and teamwork. You will use Excel and Word daily, handle supplier communications, and back up overhead duties as needed.

Qualifications

• Strong understanding of Excel and Word.
• Strong organizational and follow up skills.
• Ability to handle confidential information responsibly.
• Strong analytical, problem solving, and decision making capabilities.
• Team player with the ability develop strong working relationships.

Responsibilities

• ACH supplier verification and internal form completion.
• Verification calls to suppliers.
• NOC reports reconciliation and resolution of supplier notices.
• Set up National Supplier Accounts (Home Depot, Lowe's, Republic Services) including new locations.
• Confirm billing location accuracy.
• Monitor and reconcile monthly statements.
• Liaison between branches and vendors.
• Pull invoice copies as needed.
• Contact vendors to resolve outstanding balances.
• Other duties may be assigned.

Skills

Organizational skills

Follow‑up

Confidential information handling

Analytical thinking

Teamwork

Tools

Excel

Word

Job description

ABC Supply is North America's largest wholesale distributor of exterior and interior building products.

ABC Supply is proud to be an employee-first company. In fact, we have won the Gallup Exceptional Workplace Award every year since its inception in 2007, and Glassdoor has named us one of the best places to work in the country. Be part of a company that recognizes your talents, rewards your efforts, and helps you reach your full potential. At ABC Supply, we have YOUR future covered.

Summary:

Responsible for assisting Overhead Payables in ACH supplier verification, ACH rejection resolution, National Account liaison and reconciliation, and Overhead Support back up.

Essential Duties and Responsibilities:

Daily Responsibilities:

• ACH supplier verification Complete internal form
• Verification calls to suppliers
• ACH NOC report Resolve all supplier rejection or NOC notices from NOC reports
• Select National Supplier Account Management (Home Depot, Lowe's, Republic Services) Set up new locations
• Confirm billing location accuracy
• Monitor and reconcile monthly statements
• Liaison between branches and vendors
• Pull invoice copies as needed
• Statement reconciliation Contact Vendors to resolve outstanding balances
• Other duties may be assigned.

Weekly Responsibilities:

• Follow up with other departments and branches as needed for conflict resolution
• Follow up with our National Account contacts as needed to resolve any disputed invoices or service

Monthly Responsibilities:

• Reconcile National Account Statements to ensure all invoices received at month end for processing
• Ensure completeness and accuracy of expense recognition

As Needed / Projects

• Backup Overhead Support phone line and inbox as needed
• Backup Overhead Pay Inquire as needed
• Backup check sorting process as needed

Basic Qualifications:

• Strong understanding of Excel and Word
• Strong organizational and follow up skills
• Ability to handle confidential information responsibly
• Strong analytical, problem solving, and decision making capabilities
• Team player with the ability develop strong working relationships

Benefits may include:

• Health, dental, and vision coverage - eligible after 60 days, low out of pocket
• 401(k) with generous company match - eligible after 60 days, immediately vested
• Employer paid employee assistance program
• Employer paid short term and long-term disability
• Employer paid life insurance
• Flex spending
• Paid vacation
• Paid sick days
• Paid holidays

Equal Opportunity Employer / Drug Free Workplace

ABC Supply values diversity and we actively encourage women, minorities, and veterans to apply.