Outreach Programs Administrator (Part-time 50%)

Auburn; Auburn (AL); On-site; USD 15,000 - 25,000; Part time

Job summary

Auburn is seeking a part-time (50%) administrative and coordination specialist to support watershed planning projects focusing on agricultural water management and natural resource conservation. The role involves document production, stakeholder communications, meeting logistics, comment tracking, and QA, reporting to the Senior Watershed Planning Specialist.

The position is a one-year limited-term assignment with funding-contingent continuation.

Qualifications

• Bachelor's degree required; 2 years of experience in design, implementation, delivery and management of educational programs/services relevant to the position.
• Substitutions allowed for experience: additional appropriate education toward the experience requirement.

Responsibilities

• Coordinate stakeholder meetings, steering committee meetings, workshops, and agency review meetings.
• Prepare meeting agendas, materials, and summaries.
• Record meeting minutes and track action items.
• Manage distribution of planning documents and review materials.
• Extract and organize comments from agencies, stakeholders, and technical reviewers.
• Maintain comment tracking systems and monitor review status; assign tasks and follow up.

Skills

Meeting coordination

Documentation management

Editorial support

Communication skills

Education

Bachelor's degree

2 years of relevant experience

Tools

GIS software

Reference management software

Document collaboration platforms

Job description

Overview

This is a part-time (50%) position. The individual selected for this position will provide administrative, editorial, and coordination support for watershed planning projects focused on agricultural water management and natural resource conservation. The position supports the development of watershed plans by managing document production, stakeholder communications, meeting logistics, comment tracking, and quality assurance activities. The successful candidate will work closely with the Senior Watershed Planning Specialist and multidisciplinary technical teams to ensure efficient project coordination and timely completion of planning deliverables. This is a one-year limited-term position. Continued employment is contingent upon the availability of funding.

Responsibilities

• Coordinate stakeholder meetings, steering committee meetings, workshops, and agency review meetings. Maintain stakeholder and steering committee contact databases.
• Prepare meeting agendas, meeting materials, and meeting summaries.
• Record meeting minutes and track action items.
• Manage distribution of planning documents and review materials.
• Extract and organize comments received from agencies, stakeholders, and technical reviewers.
• Maintain comment tracking systems and monitor review status.Assign review tasks and follow up on outstanding responses.
• Maintain document version control and project records.
• Assist with report formatting, editing, proofreading, and quality assurance.
• Assist with preparation of figures, tables, appendices, and supporting documentation.
• Assist with development of presentations, outreach materials, and project communications.
• Support project reporting and administrative requirements.

Qualifications

The minimum qualifications include a Bachelor's degree and 2 years of experience in the design, implementation, delivery and management of educational programs/services relevant to the position. SUBSTITUTIONS ALLOWED FOR EXPERIENCE: When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Desired Qualifications:

• Experience supporting environmental planning, watershed planning, engineering, consulting, or research projects.
• Experience organizing meetings involving multiple stakeholders.
• Experience tracking comments and coordinating document reviews.
• Experience with technical editing, document production, and quality assurance.
• Familiarity with watershed planning, conservation programs, or environmental assessments.
• Experience working with GIS-generated maps, figures, and technical graphics.
• Experience with reference management software and document collaboration platforms.
• Experience supporting public outreach and stakeholder engagement activities.

Contract Type

Limited Term

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.