Outreach Coordinator

The University of Texas at Arlington; Arlington (TX); Hybrid; USD 52,000 - 74,000; Full time

Benefits offered by this job

Benefit eligible

Comprehensive benefits package

Job summary

The University of Texas at Arlington is seeking a Community Outreach Coordinator to support TMAC’s revenue- and metric-generating activities through event coordination, stakeholder engagement, communications, and business development support. The role involves managing event logistics, coordinating with vendors, and representing TMAC at events while collaborating with the Senior Communications Specialist.

You will maintain accurate attendance and registration data in Salesforce, draft outreach

Qualifications

• Bachelor’s degree with 2 years of experience in event coordination, outreach, communications, or related administrative support, or six years of equivalent experience.

Responsibilities

• Manage department and venue calendars.
• Coordinate with vendors for catering, rentals, supplies, and marketing materials.
• Attend events to represent TMAC and collect stakeholder feedback.
• Update event landing pages and TMAC websites.
• Maintain accurate attendance, registration, and event data.
• Provide data for upcoming events and assist attendees with registration issues.

Skills

Event planning

Communication

CRM systems

Data management

Stakeholder engagement

Multitasking

Canva

Education

Bachelor’s degree

Tools

Salesforce

Canva

EventSquid

Job description

Salary

The annual salary for this position ranges from $52,200 to $73,800. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

The annual salary for this position ranges from $52,200 to $73,800. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Documents Needed to Apply

Required

• Resume
• Cover letter
• References (minimum of three)

Purpose of Position

The Community Outreach Coordinator supports TMAC’s revenue- and metric-generating activities through event coordination, stakeholder engagement, communications, and business development support. This role supports and manages event logistics, outreach communications, data entry, and lead routing, and represents TMAC at events and in partner interactions. Reporting to the Metroplex Region’s Business Development Officer and working closely with Senior Communications Specialist, the Outreach Coordinator ensures accurate record-keeping, effective messaging, and high-quality execution of TMAC events and outreach initiatives.

Essential Functions

• Event Logistics & On-Site Coordination:
• Manage department and venue calendars.
• Schedule field staff based on the Tiered Event System.
• Coordinate with vendors for catering, rentals, supplies, and marketing materials.
• Obtain quotes for event related purchases.
• Prepare and distribute event materials (signage, printouts, nametags, booth items).
• Manage scheduling, distribution, and return of exhibit items.
• Serve as day of logistics coordinator for Tier 1 events, including agenda support, vendor timelines, and venue needs.
• Attend events to represent TMAC and collect stakeholder feedback.
• Manage live events, workshops, and classes.
• Ensure effort reporting and record keeping are completed accurately.
• Outreach, Representation & Stakeholder Engagement:
• Represent TMAC at events, meetings, and partner engagements.
• Communicate with stakeholders, partners, and sponsors.
• Send event invitations and respond to sponsorship inquiries.
• Answer the TMAC hotline and main email inbox; disseminate leads to appropriate staff.
• Support outreach and relationship building campaigns.
• Communications & Marketing Support:
• Draft graphics using Canva.
• Develop event landing pages in EventSquid.
• Update TMAC websites (TMACDFW.org, TMAC.org).
• Collaborate on social media content through photos, write ups, and event recaps.
• Assist Senior Comms staff with messaging and outreach materials
• Data Management & Support:
• Maintain accurate attendance, registration, and event data.
• Perform data entry in CRM systems (currently Salesforce).
• Research and provide data for upcoming or potential events.
• Assist event attendees with registration or online payment issues.
• Administrative & Other Duties as Assigned:
• Maintain and reconcile a university pro card.
• Perform general administrative tasks supporting events, workshops, and projects.
• Complete additional duties as assigned by Business Development or Communications leadership.

Required Qualifications

• Bachelor’s degree and two (2) years of experience in event coordination, outreach, communications, or related administrative support, or six (6) years of an equivalent combination of education and experience.

Preferred Qualifications

• Experience with Salesforce or similar CRM platforms.
• Experience representing an organization at public events.
• Familiarity with Canva, EventSquid, or similar tools.
• Experience coordinating vendors, logistics, or stakeholder communications.

Knowledge, Skills & Abilities

• Strong organizational and communication skills.
• Ability to manage multiple projects and deadlines.
• Proficiency with standard office software and CRM systems.
• Strong event planning and logistics coordination skills.
• Excellent written and verbal communication abilities.
• Ability to work collaboratively across teams.
• Attention to detail and accuracy in data management.
• Customer-service orientation when interacting with stakeholders and event attendees.
• Ability to represent TMAC professionally in public settings.

Work Schedule

• Monday through Friday; 8:00am through 5:00pm
• 10% Travel
• Requires occasional evening or weekend hours
• Hybrid work arrangement available consistent with departmental needs.

Benefits Information

Position is benefit eligible: Yes

We are proud to offer a comprehensive benefits package to our employees at the University.

https://www.uta.edu/hr/employee-benefits

PreEmployment Background Check

It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community.

This is an exciting time to join UTA and contribute to its bold vision for the future.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [e-mail] .