Outreach Advisor

Calhoun Community College; Decatur (AL); On-site; USD 41,000 - 60,000; Full time

Job summary

Calhoun Community College is seeking a Recruitment Specialist to attract prospective students and guide them through program planning, transfer info, course selection, and registration. The role offers salary steps on ACCS Schedule E3, Grade 4, with a range of $41,349–$59,541 depending on experience.

Regular hours are Mon-Thu 7:45–5:15 and Fri 7:45–11:45; travel and events are required. Qualifications include a bachelor's degree in a related field or an associate’s degree with three years of

Qualifications

• A Bachelor’s degree in business, marketing, communications, education, or related field is required OR an Associate’s degree with at least three years of full-time sales, marketing, recruiting, or related experience.
• Experience delivering presentations, trainings, or workshops is required.
• Experience in sales, recruiting, or higher education is required.
• Valid driver’s license and insurability are required.
• Proficiency with educational technology tools (Word, PowerPoint, Excel, etc.) is required.

Responsibilities

• Recruit and advise prospective students to Calhoun Community College using CRM and personal outreach.
• Serve as the primary recruiter for Calhoun’s service area and represent the college at fairs and events.
• Develop and deliver effective presentations and activities to showcase Calhoun’s programs and advantages.
• Conduct classroom and school presentations to engage students and inform career planning.
• Coordinate campus tours for students, families, and community groups.
• Maintain familiarity with Calhoun Catalog changes affecting enrollment.
• Collaborate with high schools, businesses, and community partners to build enrollment pipelines.
• Ensure documentation and scheduling for tours, events, and presentations.
• Assist with financial aid knowledge and college policies as they relate to recruitment.
• Attend professional development opportunities related to recruitment and enrollment.

Skills

CRM experience

Public speaking

Sales/recruiting experience

MS Office

Education

Bachelor's degree in business/marketing/communications/education or related

Associate’s degree + 3 years related experience

Tools

CRM software

Microsoft Office (Word/PowerPoint/Excel)

Job description

This position is responsible for recruiting prospective students to the College, and assisting students with program planning, transfer information, course selections, and registration.

Salary: Appropriate placement on ACCS Salary Schedule E3, Grade 4: $41,349 - $59,541

(Salary within this range is determined by your documented years of full-time related work experience)

Work Hours: Monday through Thursday, 7:45 a.m. - 5:15 p.m.; Friday 7:45 a.m. - 11:45 a.m.

Applicants must meet the minimum qualifications and must submit a complete application packet to be considered. A complete application consists of the following:

• Online application
• Current résumé
• Copy of college transcripts (Transcript must confirm applicant meets educational requirements.)

Application materials must provide documentation that the applicant meets all minimum qualifications.

1. Share knowledge of Calhoun programs and offerings in various environments with the goal of recruiting new students to Calhoun Community College.
2. Serve as the primary recruiter for schools in Calhoun’s service area.
3. Represent Calhoun Community College at college fairs, job fairs, and other events.
4. Collaboratively develop effective presentations and activities to convey what Calhoun can offer and the benefits of attending.
5. Conduct classroom presentations in area high schools, middle schools, and career centers.
6. Schedule and host business, industry, and college tours for high school students and other groups.
7. Review the Calhoun Catalog annually to become familiar with changes affecting prospective and current student enrollments.
8. Creation of requestions, purchase orders and scheduling of campus tours.
9. Maintain knowledge of financial aid opportunities for prospective and current students.
10. Maintain a general knowledge of other college policies and procedures including academic support, and student activities.
11. Develop and maintain partnerships with high school administrators, business and industry contacts, and community agencies and organizations.
12. Engage in training and continuously monitor enrollment processes at the College.
13. Recruit and advise assigned prospective students utilizing the CRM software through personal appointments, telephone conversations, and/or written correspondence (including but not limited to e-mail).
14. Seek out, participate, and present at professional development related to the position.
15. Maintain a positive attitude that contributes to a professional, team-centered environment.
16. Use technology effectively for word processing, record-keeping, instructional applications, electronic communication, information and data management.
17. Comply with policies of the Alabama Community College System Board of Trustees and the College.
18. Travel to service area schools and schools outside service area when requested for events and training sessions.
19. Ability to work nights and weekends quarterly as requested for various events and fairs.
20. Perform all duties with professionalism.
21. Perform other duties as assigned.

1. A minimum of a Bachelor’s degree in business, marketing, communications, education, or related field from an accredited institution is required OR a minimum of an Associate’s degree and a minimum of three (3) years of full-time work experience in sales, marketing, recruiting, or related activities isrequired.
2. Experience conducting presentations, training, workshops, etc. is required.
3. Experience in sales, recruiting or higher education is required.
4. Possession of a valid driver's license and ability to be insurable is required.
5. Documented experience in the use of current educational technologies in the classroom including word processing, spreadsheet, database, and presentation software (e.g. Microsoft Word, PowerPoint, Excel, etc.) is required.

Preference will be given to candidates who can demonstrate through their experiences and accomplishments.

1. Effective human relations skills, professionalism, enthusiasm and commitment to career exploration;
2. Excellent oral and written communication skills;
3. Experience in the use of a CRM (Customer Relationship Management) System or related sales software;
4. Knowledge of current employment trends;
5. Knowledge of Calhoun Community College and the Alabama Community College System;
6. Knowledge of technical and terminal programs and curriculum;
7. Knowledge of FERPA;
8. Ability to utilize and search the internet for information;
9. Ability to multi-task and prioritize issues;
10. Ability to maintain confidential information;
11. Ability to work and communicate with a variety of people from diverse backgrounds;
12. Ability to utilize email systems to communicate information;
13. Ability to work with minimal supervision/ work independently;
14. Ability to operate in a professional manner at all times;
15. Ability to greet individuals of any background with friendliness, tact and courtesy;
16. Ability to operate in high pressure situations and respond to issues in a calm manner;
17. Conscientious- wanting to care about how work is done and wanting to do a good job;
18. Initiative- responding to downtime by taking responsibility to do other work;
19. A focus on detail;
20. A focus on being friendly and patient in responding to customer needs;
21. Willingness and desire to learn new things and apply that learning;
22. Willingness to maintain flexibility in order to meet customer needs;
23. A positive attitude regardless of circumstances at hand;
24. Confidence in decision making and communication skills;
25. Willingness to enthusiastically learn all/most aspects of the operation

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline.

Applicants who fail to submit all required information will be disqualified.

Only applications received during the period of this announcement will be considered. Applicants must travel at their own expense. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Calhoun Community College from the institution(s) granting the credits. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

BACKGROUND CHECK STATEMENT: In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

Calhoun Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Calhoun Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding.

Calhoun Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees.

Calhoun Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Calhoun Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling [phone], or by using information available on SACSCOC’s website (www.sacscoc.org). Specific questions regarding Calhoun's educational programs, admissions, and other matters related specifically to the College should be forwarded directly to the college.

P.O. Box 2216

Decatur, AL 35609

256-306-2590

256-306-2591

[e-mail]