Oregon Operations & HR Coordinator

Jackson Family Wines; McMinnville (OR); On-site; USD 57,000 - 75,000; Full time

Benefits offered by this job

Health Benefits – Medical, Dental, Vis

401k with employer match

Generous time off including vacation,H

Paid volunteer time

Learning & Development opportunities

Modern Health virtual mental health &"

Wine discounts!

Job summary

Jackson Family Wines is seeking a Business Operations Coordinator to support Oregon operations across DTC, Marketing, Production, and Vineyard activities. This role emphasizes relationship building, problem solving, and finding smarter ways to get things done.

You’ll partner with department leaders to manage payroll, purchasing, HR support, asset transfers, shipments from the McMinnville office, and event material handling, ensuring timely, compliant operations with accuracy and care.

Qualifications

• Verbal and written Spanish proficiency required.
• High school diploma or equivalent; Associate's degree preferred.
• 1–2 years of relevant work experience required.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams).
• Excellent verbal and written communication skills.
• Attention to detail and accuracy in recordkeeping and data entry.
• Ability to work independently and across multiple departments.
• Strong customer service and relationship-building skills.

Responsibilities

• Approve bi-weekly payroll for Oregon hourly employees and communicate with managers to ensure records are accurate and submitted on time.
• Communicate with vendors regarding services, invoicing, and account maintenance; identify cost-saving opportunities when needed.
• Assist departments with purchase order creation, tracking, invoicing, and reconciliation.
• Support Finance and operations with asset transfers and disposal documentation.
• Maintain confidential employee records and assist with HR inquiries (leave requests, documents, etc.).
• Onboard and offboard all Oregon employees.
• Serve as a liaison between Oregon employees and corporate HR.
• Coordinate incoming/outgoing shipments from the McMinnville office (samples, event materials).
• Ensure timely fulfillment, accurate packaging, and inventory management of event materials.
• Ensure vehicle registrations/renewals are paid on time and allocated to the correct units.
• Support marketing/hospitality events with registrations, scheduling, and sample procurement.
• Assist with compliance reporting (USDA, census, labor postings).
• Order supplies, manage mail, assist visitors, and maintain a clean Admin Office and estate house.
• Assist with tasting room and production inventory counts.
• Support planning and execution of internal company events and employee engagement activities.
• Perform other duties and special projects as assigned.

Skills

Spanish proficiency

Organizational skills

Communication

MS Office

Attention to detail

Cross-department collaboration

Customer service

Education

High school diploma

Associate's degree

Job description

Jackson Family Wines is seeking a Business Operations Coordinator to support Oregon operations across DTC, Marketing, Production, and Vineyard activities. This role emphasizes relationship building, problem solving, and finding smarter ways to get things done.

You’ll partner with department leaders to manage payroll, purchasing, HR support, asset transfers, shipments from the McMinnville office, and event material handling, ensuring timely, compliant operations with accuracy and care.