Ordering Specialist: Homeschool

Taylion; Northern (KY); Hybrid; USD 35,000 - 52,000; Full time

Job summary

Taylion High Desert Academy is seeking an Ordering Specialist to manage homeschool materials ordering and coordinate with vendors and families to ensure timely procurement within policy and budget guidelines.

The role requires strong organization, excellent communication, and attention to detail. It offers remote work flexibility and collaboration with Accounts Payable and Vendor Specialists to maintain accurate records and improve ordering processes.

Qualifications

• High school diploma or equivalent required.
• 2+ years of experience in ordering, procurement, or related roles.
• Experience in an educational setting or with homeschool programs is highly desirable.
• Familiarity with vendor management and inventory tracking software is a plus.

Responsibilities

• Coordinate and process orders for homeschool students and families (materials, supplies, resources).
• Act as liaison between homeschool families, vendors, and internal departments to ensure smooth ordering processes.
• Track, review, and process order requests to ensure compliance with policies and budgets.
• Communicate order statuses, delivery timelines, and delays to families and staff.
• Resolve vendor discrepancies, damaged goods, or returns.
• Maintain detailed records of orders, deliveries, and budgets for homeschool students.
• Collaborate with Accounts Payable and Vendor Specialists to ensure accurate documentation and payment processing.
• Perform other duties as assigned by the Director of Business Services.

Skills

Organizational skills

Communication

Multiple tasks

Ordering systems

Problem solving

Procurement processes

Collaboration

Education

High school diploma or equivalent

Associate/Bachelor in Business or related field

Tools

Microsoft Office

Job description

Location: THDA - Homeschool, CA

Job Id:107

# of Openings:1

Job Title: Ordering Specialist: Homeschool

Reports to: Homeschool Operations Director or Administrative Designee

Location: Taylion High Desert Academy / Remote Position

Summary

The Ordering Specialist at Taylion High Desert Academy is responsible for managing and coordinating the ordering process for homeschool students and families. This position involves collaborating with vendors, families, and staff to ensure timely and accurate procurement of educational materials, resources, and supplies. The role requires excellent organizational skills, attention to detail, and strong communication abilities to meet the needs of homeschooling families and comply with school policies and budgetary guidelines.

Representative Duties

• Coordinate and process orders for homeschool students, including educational materials,supplies, and resources.
• Act as a liaison between homeschool families, vendors, and internal departments to ensuresmooth ordering processes.
• Track, review, and process order requests to ensure they comply with school policies,budgets, and guidelines.
• Communicate order statuses, delivery timelines, and any delays or issues with families andstaff.
• Resolve issues related to vendor discrepancies, damaged goods, or returns.
• Maintain detailed records of orders, deliveries, and budgets for individual homeschoolstudents. Assist in developing and improving ordering processes to enhance efficiency andaccuracy.
• Collaborate with other departments such as Accounts Payable and Vendor Specialists toensure accurate documentation and payment processing.
• Perform other duties as assigned by the Director of Business Services.

Essential Functions

• Process and track orders for educational materials and supplies for homeschool students.
• Ensure that all orders are compliant with school purchasing policies, vendor agreements, andbudget limitations.
• Monitor inventory levels, delivery times, and backorders, ensuring prompt resolution of anyissues.
• Communicate regularly with homeschool families regarding order requests, statuses, anddelivery timelines.
• Maintain accurate records and documentation related to all orders and assist in budgetmanagement for homeschooling resources.
• Provide support to homeschool families and staff by answering questions and resolving order-related concerns.

Required Skills/Abilities

• Strong organizational skills and attention to detail.
• Excellent communication and customer service skills, especially in dealing with families andvendors.
• Ability to manage multiple tasks and deadlines efficiently in a fast-paced environment.
• Proficiency with ordering systems, inventory management, and Microsoft Office software.
• Problem-solving abilities to resolve order discrepancies or vendor issues.
• Understanding of school procurement processes, policies, and budget management.
• Ability to work collaboratively with families, vendors, and internal teams.

Education and Experience

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business,Supply Chain Management, or related field preferred.
• Minimum of 2 years of experience in ordering, procurement, or related roles.
• Experience working in an educational setting or with homeschool programs is highly desirable.
• Familiarity with vendor management and inventory tracking software is a plus.

Work Environment & Physical Demands Office Environment

Work involves sitting most of the workday greater than 50% of the time. Walking and standing are required only occasionally. Typing and applying pressure with the fingers and palm required. Substantial repetitive movements (motions) of the wrists, hands, and/or fingers. Required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading, primarily on a computer monitor. Occasional travel required for offsite meetings and events. Normally less than 10% of the time. Must be able to lift 15 lbs. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

EOE Statement

Taylion High Desert Academy is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified individuals will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected status. We encourage applicants from diverse backgrounds to apply.

Additional Requirements DOJ fingerprint Clearance Internal Professional Development/Training

Taylion High Desert Academy is an equal opportunity employer.