Order Administration

Gates Air, Inc.; Quincy (IL); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Benefits package

401k matching

Job summary

GatesAir in Quincy, IL is seeking a detail-oriented Sales Operations Coordinator to manage the sales order system, track shipments, and resolve order inquiries. You will act as the main contact for order status and collaborate with logistics to support timely deliveries.

The role requires a Bachelor's degree or equivalent experience, strong organization and communication skills, and proficiency with sales order software. Starting pay is $22.00/hour with full benefits.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• Proven experience in sales order processing and coordination.
• Strong organizational and communication skills.
• Attention to detail and ability to multitask in a fast-paced environment.
• Proficiency in using sales order systems and relevant software applications.
• Excellent problem-solving and conflict resolution abilities.
• Knowledge of international shipping and logistics is a plus.

Responsibilities

• Monitor and manage the sales order system to ensure the accurate receipt and booking of sales orders in accordance with division guidelines.
• Track sales shipments, deliveries, billing, and backlog activities while maintaining up-to-date records in the system.
• Act as the primary point of contact for inquiries regarding the status of orders, proactively assisting in resolving customer order conflicts or difficulties.
• Send manual invoices for payments due prior to booking or shipment to facilitate a seamless transaction process.
• Efficiently enter and process return material authorizations (RMA) following established guidelines and processes.
• Collaborate with the service team to provide urgently needed installation materials, ensuring smooth completion of installations.
• For major accounts, deliver regular summarized status reports to customers, which may involve dedicated conference calls.
• Handle international shipments in collaboration with the logistics team to ensure the timely provision of necessary documents for accurate commercial invoices and packing lists.
• Provide accurate and precise order status updates to senior management, enabling informed decision-making.
• Identify and report shortages to the planning and purchasing departments on a case-by-case basis.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Problem solving

Conflict resolution

International shipping knowledge

Education

Bachelor's degree or equivalent experience in a related field

Tools

Sales Order Systems

Job description

Company Overview

GatesAir has been an innovator in over-the-air broadcasting over 100 years and offers the industry’s broadest portfolio to help connect our customers to what’s next in over-the-air Television, Radio, and Distribution.

Today, GatesAir architects lead solutions for over-the-air Radio and TV leveraging the best use of wireless spectrum. With customers in more than 185 countries, the company leads the industry in innovation and design breakthroughs, improving efficiency and reducing total cost of ownership.

At GatesAir, we recognize that our employees are the key to our continued success. Wherever your skills fit in our business -- from engineering and sales to service and support -- you'll have the opportunity to play a critical role in helping customers monetize new opportunities while serving the audiences that depend on their content.

Specific duties include but are not limited to

• Monitor and manage the sales order system to ensure the accurate receipt and booking of sales orders in accordance with division guidelines.
• Track sales shipments, deliveries, billing, and backlog activities while maintaining up-to-date records in the system.
• Act as the primary point of contact for inquiries regarding the status of orders, proactively assisting in resolving customer order conflicts or difficulties.
• Send manual invoices for payments due prior to booking or shipment to facilitate a seamless transaction process.
• Efficiently enter and process return material authorizations (RMA) following established guidelines and processes.
• Collaborate with the service team to provide urgently needed installation materials, ensuring smooth completion of installations.
• For major accounts, deliver regular summarized status reports to customers, which may involve dedicated conference calls.
• Handle international shipments in collaboration with the logistics team to ensure the timely provision of necessary documents for accurate commercial invoices and packing lists.
• Provide accurate and precise order status updates to senior management, enabling informed decision-making.
• Identify and report shortages to the planning and purchasing departments on a case-by-case basis.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• Proven experience in sales order processing and coordination.
• Strong organizational and communication skills.
• Attention to detail and ability to multitask in a fast-paced environment.
• Proficiency in using sales order systems and relevant software applications.
• Excellent problem-solving and conflict resolution abilities.
• Knowledge of international shipping and logistics is a plus.

• GatesAir offers a full benefits package, including medical, dental, vision, life, and disability insurance
• 401k matching and vacation starting out at 3 weeks annually

Starting pay depends on experience, base of range is $22.00/hour.

EEO Statement:

GatesAir is an Equal Employment Opportunity (EEO) Employer and does not discriminate on the basis of race, color, religion, national origin, sex, gender, gender identity, gender expression, age, sexual orientation, disability (physical or mental), medical condition, marital status, ancestry, protected veteran status, genetics and any other protected group status or non-job related characteristics as directed by law.