Orchestra Personnel & Scheduling Coordinator

New York Philharmonic; New York (NY); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Health coverage (Medical, Dental, and

Vision coverage

403(b) plan

Life and disability insurance

Holidays

Vacation benefits

Access to performances

Job summary

The New York Philharmonic is seeking a detail-oriented and people-focused Assistant Orchestra Personnel Manager to support musicians at the heart of one of the world’s most renowned orchestras. You will coordinate auditions, manage schedules, and assist with onboarding, payroll, and records in a fast-paced environment.

You will partner with the Orchestra Personnel Manager and collaborate with Artistic, Production, Development, and People & Culture teams to ensure a seamless operational flow and

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Three or more years of administrative, operations, personnel, or arts administration experience.
• Experience in orchestra personnel administration or a related performing arts environment is a plus.
• Knowledge of orchestral repertoire, instrumentation, and ability to read music preferred.
• Proficiency with Microsoft Office; experience with orchestra personnel software is a plus.
• Ability to work evenings, weekends, and travel as needed.

Responsibilities

• Support the day-to-day activities of the Orchestra Personnel Office, helping ensure musicians have the information and resources they need to succeed.
• Coordinate orchestra auditions, from candidate communications and scheduling through on-site audition operations.
• Prepare and communicate orchestra schedules, seating rosters, and other personnel-related updates.
• Coordinate the engagement of substitute and extra musicians for rehearsals, performances, tours, and special events.
• Partner with colleagues across Artistic, Production, Development, People & Culture, and other departments to support orchestra activities and musician engagement.
• Assist with onboarding, payroll, personnel records, and other administrative processes that support orchestra operations.
• Travel with the orchestra as assigned and provide departmental leadership support in the absence of the Orchestra Personnel Manager.

Skills

Administrative experience

Operations experience

People skills

Communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Orchestra personnel software

Job description

The New York Philharmonic is seeking a detail-oriented and people-focused Assistant Orchestra Personnel Manager to support musicians at the heart of one of the world’s most renowned orchestras. You will coordinate auditions, manage schedules, and assist with onboarding, payroll, and records in a fast-paced environment.

You will partner with the Orchestra Personnel Manager and collaborate with Artistic, Production, Development, and People & Culture teams to ensure a seamless operational flow and