OR Supply Chain Coordinator

Trinity Health; Minot (ND); On-site; USD 55,000 - 85,000; Full time

Job summary

Trinity Health in Minot, ND is seeking an OR Supply Chain Coordinator to manage the availability and flow of surgical supplies. You will coordinate ordering, receiving, stocking, and replenishment for OR cases, and prepare case carts in collaboration with surgical teams.

The role supports inventory accuracy, utilization analysis, and compliance with infection prevention and regulatory standards. Strong ERP, Excel, and communication skills are essential for success.

Qualifications

• Minimum 2–3 years in healthcare supply chain or materials management.
• Experience in OR environments preferred.
• Familiarity with ERP systems and inventory tracking.
• Proficiency in Excel and data reporting.

Responsibilities

• Coordinate ordering, receiving, stocking, and replenishment of surgical supplies and implants.
• Prepare, maintain, and distribute case carts and procedure-specific supplies.
• Monitor inventory levels, expirations, and usage trends.
• Maintain accurate inventory records in systems.
• Collaborate with perioperative leadership and supply chain partners.
• Support infection prevention, safety, and regulatory standards.

Skills

Stakeholder communication

Organizational skills

Analytical skills

Excel proficiency

Adaptability in fast-paced environment

Education

Undergraduate degree or comparable experience

Tools

ERP systems

Inventory tracking systems

Data analytics/reporting tools

Job description

Position Summary:The OR Supply Chain Coordinator manages and supports the availability, accuracy, and flow of surgical supplies and equipment within the operating room and perioperative areas. This role coordinates inventory management, case cart preparation, and timely supply replenishment to ensure surgical teams have the materials needed to deliver safe, efficient patient care. Working closely with perioperative staff, materials management, and clinical leadership, the Coordinator supports organized workflows, clear communication, and consistent readiness for scheduled and emergent procedures. This position functions within a collaborative, detail-focused team environment that values accuracy, accountability, and shared responsibility. The role plays an important part in cost control, standardization efforts, and compliance with regulatory and infection prevention requirements in support of high-quality surgical services.Key Responsibilities:Coordinate the ordering, receiving, stocking, and replenishment of surgical supplies and implants to support daily and scheduled operating room cases.Prepare, maintain, and distribute case carts and procedure-specific supplies in collaboration with surgical and sterile processing teams.Monitor inventory levels, expiration dates, and usage trends to prevent stockouts, waste, and case delays.Maintain accurate inventory records and documentation within inventory management and clinical systems.Collaborate with perioperative leadership, clinicians, and supply chain partners to support product standardization, recalls, and process improvements.Support compliance with infection prevention, safety, and regulatory standards related to surgical supply handling and storage.Licenses and Certifications Required:Certifications such as APICS CPIM / CSCP, CMRP, or similar, preferred.Educational Requirements:Undergraduate degree in relevant field or comparable experience.Experience Requirements:Minimum 2 – 3 years in healthcare supply chain / materials management, with exposure to OR environment.Special Skills or Training Requirements:Familiarity with ERP systems, inventory tracking systems and data analytics / reporting preferred.Demonstrated success in cost savings, standardization, and process improvement.Excellent stakeholder communication skills: able to collaborate with clinicians, vendors, nursing & administrative leadership.Strong organizational, communication and analytical skills.Proficiency in Excel; experience generating reports/dashboards preferred.Ability to respond to urgent needs and work collaboratively with clinical teams.Physical Requirements:This role requires frequent standing, walking, bending, reaching, and lifting while working throughout the operating room and supply areas. The OR Supply Chain Coordinator regularly pushes carts, handles supply totes, and lifts boxes and equipment as part of inventory and case cart management. Adequate vision, hearing, and manual dexterity are required to read labels, track inventory, and safely handle supplies in a fast-paced surgical environment.Environmental Requirements:The OR Supply Chain Coordinator works primarily in perioperative environments, including operating rooms, sterile core areas, and supply storage spaces. The role involves exposure to noise, time-sensitive workflows, cleaning agents, and strict infection control practices, requiring consistent use of personal protective equipment. Work may involve high-pressure situations during surgical schedules, emergencies, or supply disruptions, with close coordination across multiple departments.