Ops Support/Payroll Technician

Hampton Roads Transit; Hampton, Northern (VA, KY); Hybrid; USD 26,000 - 34,000; Full time

Job summary

Hampton Roads Transit is seeking a Payroll Technician to join our team and ensure precise payroll processing and timekeeping for operators and staff.

Responsibilities include maintaining attendance records, processing payroll merges, and producing essential reports while adhering to policies and safety standards. High school diploma or GED and payroll experience are required; travel and overtime may occur.

Qualifications

• High school diploma or GED.
• At least 1 year of payroll, accounting, or related experience.
• At least 1 year of transit experience or equivalent.
• Valid driver's license; Virginia license within 60 days of hire.
• Non-exempt, hourly position; may require overtime.
• Must be able to operate a computer.

Responsibilities

• Maintain attendance and leave records; verify hours data in HASTUS.
• Manage daily time records for operators and absences; inform management of issues.
• Bi-weekly payroll merge processing; verify time data; enter data into systems.
• Maintain records per Records Management Policy; prepare reports as required.
• Coordinate with managers and staff; ensure payroll data accuracy.

Skills

Data entry

Time management

Communication

Attention to detail

Independent work

Education

High school diploma or GED

Tools

HASTUS

Workday

MS Windows

Word

Excel

Outlook

Job description

Hampton Roads Transit is looking for dynamic, customer service oriented, and energetic people to become part of a committed team providing excellent and effective public transportation to the Hampton Roads region. We offer unmatched benefits and competitive wages in a stimulating and rewarding environment.

Hourly rate: $19.91 - $24.88

Essential Job Functions:

• Maintains attendance and leave records; verifies and corrects leave and work hours data in HASTUS.
• Maintains daily time and attendance records for operators; processes requests for sickness and absences; advises appropriate personnel of circumstances to be investigated.
• Bi-weekly processing of the merge (operator payroll). Verifies HASTUS time created to time transferred to Workday for accuracy. Enters data into computerized databases. Maintains attendance cards. Checks and verifies operators’ hours. Tracks operator vacation and personal time, sick leave, leave of absences and FMLA leave. Maintains a knowledge of the bargaining unit contract and work rules. Keeps the Manager of Bus Transportation informed of any problems through effective communication. Maintain working relationship with Operators, Supervisors, and other personnel. Performs a variety of specialized clerical and administrative duties in support of the department. Prepares daily and special reports as required. Organizes department files and manages records created and received in compliance with the Hampton Roads Transit Records Management Policy and Procedures. Manages records created and received in compliance with the Hampton Roads Transit Records Management Policies and Procedures. Performs other duties as required.

Required Knowledge, Abilities and Skills essential to Job Functions:

• The Payroll Technician receives limited supervision from the Sr. Manager of Bus Transportation or Manager of Bus Transportation.
• Abnormal hours and/or spilt shifts may be required; must work outside regular service and business hours as required.
• Considerable knowledge of the service area, routes and of types of equipment.
• Considerable knowledge of HRT policies and procedures, rules and regulations affecting transit operation.
• Knowledge of union contract provisions affecting operator’s hours, pay and benefits.
• Ability to work independently.
• Ability to concentrate for long periods of time.
• Detail oriented.
• Efficient in following routines & procedures.
• Ability to speak clearly and concisely, to understand views and concerns of others, to solve operator problems and to take effective action.
• Ability to enter, correct and retrieve data using spreadsheets and word-processing software.
• Ability to use independent judgment and initiative in accordance with the accepted policies and procedures when faced with difficult or emergency situations.
• Ability to work in HASTUS and Workday module with minimum supervision.
• Knowledge of the Drug and Alcohol Policy and regulations.

Required Software Knowledge and Skills essential to Job Functions:

• Proficiency in using computer systems and the listed software applications associated with performance of assigned work is essential.
• Basic problem-solving skills associated with software applications used is expected.
• Software usage relevant to job duties will be evaluated.
• Software applications: MS Windows, Word, Excel, Outlook, HASTUS, Workday; proficient in HASTUS and Workday is required.

Safety Responsibility:

• Perform all job duties and responsibilities in a safe manner to protect oneself, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures and policies. Take an active part in reporting unsafe conditions and any hazards within the workplace to their Supervisor, Manager and/or the Safety Department.

Qualifications:

• Training and/or Education: Graduation from high school or GED.
• Experience: 1 year of experience in payroll, accounting or closely related work.
• 1 year of transit experience and/or equivalent experience and education required.
• Licenses or Certificates: Possess a valid Driver's License.
• Acquire a Virginia Driver's License within 60 days after the date of hire (in instances when an out of state license is not the applicant's current state of residence).
• Special Requirements: This position is classified as non-essential personnel.
• FLSA Status: Non-Exempt.
• Physical Demands: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
• Work requires operation of a computer.
• Unusual Demands: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work involves meeting multiple demands on a timely basis.
• Duties may require some seasonal overtime.
• Work involves inflexible deadlines.
• Non-Exempt. HRT is proud to be an Equal Opportunity Employer.
• If you need reasonable accommodations to complete the HRT employment application and/or the interview, contact HRT Human Resources at [phone] or email [e-mail].
• Our mission is to connect Hampton Roads with transportation solutions that are reliable, safe, efficient, and sustainable.