OPS SENIOR CLERK - 41901941

State of Florida; Tallahassee (FL); On-site; USD 17,000 - 24,000; Part time

Job summary

The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.

Pay is $15.00 hourly. This part-time position requires 20 hours per week and is in the Civil Legal Services Bureau. The job duties include filing, imaging, data entry, and general office tasks in a fast-paced environment in Tallahassee.

Qualifications

• Six months of secretarial or clerical work experience.
• Vocational/technical training can substitute for the required work experience.
• A high school diploma or its equivalent can substitute for the required work experience.

Responsibilities

• Prepare files for imaging; operate scanning and reproduction equipment for storage and retrieval of records.
• Maintain file room in an organized manner; perform other file room duties as assigned.
• Update activity and status in databases; perform high-volume data entry to meet deadlines.
• Answer multi-line telephones, direct callers, and check voicemail daily.
• Perform miscellaneous office administration tasks.

Skills

Secretarial experience

Education

High school diploma or equivalent

Job description

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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:871474

Agency: Office of the Attorney General

Working Title: OPS SENIOR CLERK - 41901941

This is a re-advertisement. Prior applicants need not re-apply

Our Organization and Mission:

The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.

Pay: $15.00 Hourly

Position Summary:

This position is in the Civil Legal Services Bureau.

This position is part time requiring 20 hours per week.

Qualifications:

• Six (6) months of secretarial or clerical work experience. Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 60 classroom hours for each month of the required work experience. A high school diploma or its equivalent can substitute for the required work experience.

The Work You Will Do:

This position’s duties include but not limited to the following:

• Prepare files for imaging process; operates scanning and other reproduction equipment for duplication, storage, and retrieval of records; ensure clarity and accuracy of documents as well as completeness of files.
• Maintain file room in an organized and efficient manner; perform other file room duties as assigned.

Data Entry

• Update activity and status in all necessary databases to meet deadlines and contractual performance standards; performs clerical work requiring sustained high-volume entry of data in database(s).

Administrative

• Performs miscellaneous office administration tasks.
• Answer multi-line telephones, direct callers appropriately, and check voicemail daily.

Candidate Profile (application) must be completed in its entirety.

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history.
• If you experience problems applying online, please call the People First Service Center at [phone].

IMPORTANT NOTICE:

To be considered for the position, all applicants must:

Submit a complete and accurate application profile necessary for qualifying such asdates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained.NOTE:Any required experience and/or preferences listed in the advertisement must be verified at the time of application.

• Ensure that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume. Applicants who do not respond to the qualifying questions will not be considered for this position.
• The elements of the selection process may include a skill assessment exercise.
• Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six‑month period, a new application must be submitted to an open advertisement to be considered for that vacancy.
• OAG employees are paid biweekly. All state employees are required to participate in the direct deposit program pursuant to s. 110.113, F.S.

CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE:

All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. We hire only U.S. citizens and those lawfully authorized to work in the U.S.

E-VERIFY STATEMENT:

The Office of the Attorney General participates in the U.S. government’s employment eligibility verification program (E-Verify).E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the employment eligibility verification form (i-9).

PERSONS WITH DISABILITY/ADA STATEMENT:

The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at 877-562-7287. If you need accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide accommodation.

REMINDERS:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https: //www.sss.gov . If you are a retiree of the Florida Retirement System (FRS), please check the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.If you return to FRS employment before satisfying the requiredwaiting period, your retirement may be voided, and you may haveto repay all benefits you have received, including any DeferredRetirement Option Program (DROP) payout.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32302

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m