GENERAL SERVICES ANALYST - 41000109

My Florida CFO; Tallahassee (FL); On-site; USD 45,000 - 49,000; Full time

Benefits offered by this job

Annual and Sick Leave

9 paid holidays

State Group Insurance options

Retirement plan options

Flexible Spending Accounts

Tuition waivers

Job summary

The Office of the Attorney General in Tallahassee, Florida is seeking a General Services Analyst to manage agency purchasing for commodities and services, including procurement through requisitions, purchase orders and contracts. The role requires handling MFMP processes, contract drafting, and back-up for P-Card transactions.

Responsibilities include maintaining compliance with statutes and policies, supporting solicitations, and providing customer support within the Bureau of General Services.

Qualifications

• Four years of professional experience in general services/support services operations, purchasing, complex procurements, contracts, p-card management, telecommunications, and/or real property/facilities management.
• An AA in any degree area may substitute for two of the four years of required work experience.
• An BA in any degree area may substitute for the four years of required work experience.
• Preference may be given to applicants with Florida Certified Contract Manager (FCCM) and MFMP experience.

Responsibilities

• Handle all aspects of agency purchasing, including procurement of commodities and services via requisitions, orders, and contracts.
• Draft, manage, and monitor contracts as needed and provide support for other contracts.
• Support agency solicitation processes, prepare documentation for single source and alternative contracts.
• Maintain organized workspace and filing systems and assist in special projects as assigned.

Skills

Procurement operations

P-card management

Contracts management

Vendor relations

Education

AA degree (substitution)

BA degree (substitution)

FCCM (preferred)

Tools

MFMP

MFMP Flair

Job description

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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:882727

Agency: Office of the Attorney General

Working Title: GENERAL SERVICES ANALYST - 41000109

Our Organization and Mission:

The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.

Position Summary:

This General Services Analyst position is in the Office of the Attorney General within the Administrative Services unit in Tallahassee, Florida.

Pay:

$45,000.00 - 49,000.00 Annually

Qualifications:

Four years of professional experience in general services/support services operations, purchasing, complex procurements, contracts, p-card management, telecommunications, and/or real property/facilities management; Or

An AA in any degree area may substitute for two (2) of the four (4) years of required work experience. OR

An BA in any degree area may substitute for the four (4) years of required work experience.

Preference may be given to applicants with the following experience:
Florida Certified Contract Manager (FCCM)
Direct experience using MFMP (e.g., creating, reviewing, approving, submitting purchase requisitions). Experience must be reflected and detailed on your state application.

The Work You Will Do:

The responsibilities of this position are included, but are not limited to the following:

This position is responsible for all aspects of agency purchasing, including the procurement of both commodities and services through purchase requisitions, purchase orders, contracts, etc.. This position will perform other duties relating to the responsibilities of the Bureau of General Services and customer support.

Incumbent must work efficiently and effectively to ensure timely and accurate performance of all duties. Incumbent is responsible for knowing and complying with all statutes, rules, policies, and procedures applicable to the duties and responsibilities of the position.

PURCHASING - This position serves as one of the agency’s purchasing liaison to the Finance & Accounting Office and is responsible for all aspects of agency purchasing which includes, but not limited to, processing requisitions for agency purchases; conducting research to determine the availability, location, distribution, structure, and pricing of commodities and services for the agency, including agency vendor registration; responsible for acting as “back-up” for all agency staff having access to MFMP, including but not limited to training staff to use MFMP, setting up new accounts, assigning the group roles for customers, monitoring the updates and inactivating customer’s accounts, maintaining the agency’s MFMP Flair encumbrance account and the agency’s MFMP distribution lists. This position also approves agency P-Card transactions as needed and serves as the back-up to the Purchasing Desk. This position is responsible for the procurement, tracking and reporting of all agency multifunctional printing devices.

CONTRACTS - This position will draft, manage, and monitor contracts as needed and provide support for other contracts.

SOLICITATIONS - This position is responsible for supporting the solicitation processes of the agency which include but are not limited to researching and compiling information necessary for research, analysis, and development of standards and specifications; analyzing, developing and preparing supporting documentation for single source, exceptional purchases and alternative contract agreements.

OTHER DUTIES - This position is responsible for maintaining a clean and organized workspace, effective and efficient central filing system (physical and electronic), and following all unit work, communications, and supervision processes; Performs other duties relating to the responsibilities of the Bureau of General Services and customer support as required, including special projects as assigned by management

Candidate Profile (application) must be completed in its entirety.

• Include supervisor names and phone numbers for all periods of employment.


• Account for and explain any gaps in employment so that the hiring process is not delayed.


• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.


• It is unacceptable to use the statement “See Resume” in place of entering work history.


• If you experience problems applying online, please call the People First Service Center at [phone].

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits.


• Nine paid holidaysand onePersonal Holiday each year.


• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.


• Retirement plan options, including employer contributions (For more information, please clickwww.myfrs.com).


• Flexible Spending Accounts


• Tuition waivers.


• And more! For a more complete list of benefits, visitwww.mybenefits.myflorida.com.

IMPORTANT NOTICE:

To be considered for the position, all applicants must:

Submit a complete and accurate application profile necessary for qualifying such asdates of service, reason for leaving, etc.In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained.

NOTE:

Any required experience and/or preferences listed in the advertisement must be verified at the time of application.

• Ensure that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume. Applicants who do not respond to the qualifying questions will not be considered for this position.


• The elements of the selection process may include a skill assessment exercise.


• Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.


• OAG employees are paid biweekly. All state employees are required to participate in the direct deposit program pursuant to s. 110.113, F.S.

CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE:

All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. We hire only U.S. citizens and those lawfully authorized to work in the U.S.

E-VERIFY STATEMENT:

The Office of the Attorney General participates in the U.S. government’s employment eligibility verification program (e-verify).E-verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the employment eligibility verification form (i-9).

PERSONS WITH DISABILITY/ADA STATEMENT:

The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at 877-562-7287. If you need an accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide an accommodation.

REMINDERS:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https: //www.sss.gov. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.If you return to FRS employment before satisfying the requiredwaiting period, your retirement may be voided, and you may haveto repay all benefits you have received, including any DeferredRetirement Option Program (DROP) payout.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.