OPS SENIOR CLERK - 41901769

Florida; Fort Lauderdale (FL); Presencial; USD 19.000 - 25.000; Jornada completa

Descripción de la vacante

Office of the Attorney General in Fort Lauderdale, FL seeks an OPS Senior Clerk to maintain knowledge of agency and legal activities, and to support filing, data entry, and administrative tasks. The role involves archiving files, updating databases, handling mail, and assisting attorneys and paralegals with case work.

Two years of secretarial or clerical work are required; college or vocational training can substitute for experience. This is a full-time, on-site position in Florida.

Formación

• Two years of secretarial or clerical work experience.
• College education can substitute on a year-for-year basis for each year of required experience.
• Vocational/Technical training can substitute at 720 classroom hours per year of experience.
• High school diploma or equivalent can substitute for one year of required experience.

Responsabilidades

• Scan and archive files to reduce the physical file room.
• Update activity and status in databases to meet deadlines.
• Answer multi-line telephones and deliver documents; perform general admin tasks.
• Assist legal staff with post‑court activities as directed.

Conocimientos

Secretarial experience

Data entry

Phone/telecommunication

Descripción del empleo

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:885195

Agency: Office of the Attorney General

Working Title: OPS SENIOR CLERK - 41901769

Our Organization and Mission:

The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.

Pay: $15.00 Hourly

Position Summary:

OPS Senior Clerk must maintain thorough working knowledge of agency and legal activities as well as child support policies and procedures; ability to use computers and related technology and software efficiently.

Qualifications:

• Two years of secretarial or clerical work experience.
• College education from an accredited institution can substitute on a year for year basis for each year of the required work experience.
• Vocational/Technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience. A high school diploma or its equivalent can substitute for one year of the required work experience.

The Work You Will Do:

File room/ Files

• Will be responsible for the scanning and archiving of files to eliminate the physical files currently housed in our file room.

Data Entry

• Update activity and status in all necessary databases to meet deadlines and contractual performance standards.
• Timely review and triage all incoming mail (electronic and/or hard copy), update in appropriate databases, and accurately distribute or process for next appropriate action.

Administrative

• Performs miscellaneous office administration tasks such as filing, photocopying, scanning, e-filing, faxing, and delivers documents to partners.
• Answer multi-line telephones, direct callers appropriately, and check voicemail daily.

Case Management

• Assist the legal assistants, paralegals and/or attorneys with post court related activities as directed.

Candidate Profile (application) must be completed in its entirety.

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history.

IMPORTANT NOTICE:

To be considered for the position, all applicants must: Submit a complete and accurate application profile necessary for qualifying such asdates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self‑employment, job‑related volunteer work, internships, etc.) and that gaps in employment are explained.NOTE:Any required experience and/or preferences listed in the advertisement must be verified at the time of application.

• Ensure that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume.Applicants who do not respond to the qualifying questions will not be considered for this position.
• The elements of the selection process may include a skill assessment exercise.
• Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.
• OAG employees are paid biweekly.All state employees are required to participate in the direct deposit program pursuant to s. 110.113, F.S.

CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE:

All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. We hire only U.S. citizens and those lawfully authorized to work in the U.S.

E-VERIFY STATEMENT:

The Office of the Attorney General participates in the U.S. government’s employment eligibility verification program (E-Verify).E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the employment eligibility verification form (i-9).

PERSONS WITH DISABILITY/ADA STATEMENT:

The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at 877-562-7287. If you need accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide accommodation.

REMINDERS:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https: // www.sss.gov . If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.If you return to FRS employment before satisfying the requiredwaiting period, your retirement may be voided, and you may haveto repay all benefits you have received, including any DeferredRetirement Option Program (DROP) payout.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

FORT LAUDERDALE, FL, US, 33301 FORT LAUDERDALE, FL, US, 33315

Nearest Major Market:

Fort Lauderdale

Nearest Secondary Market:

Miami

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.