OPS SECRETARY SPECIALIST - 37911074

State of Florida; Tallahassee (FL); On-site; USD 24,000 - 29,000; Part time

Job summary

The State of Florida, Department of Environmental Protection, seeks a part-time OPS Secretary Specialist for Jackson Bluff Dam in Tallahassee. This role supports budgeting, purchasing, personnel paperwork, and administrative operations with a focus on efficient processing and reporting.

It requires strong organizational skills, independent work ability, and compliance with department policies. The position involves 28 hours per week with state benefits and on-site work at Jackson Bluff Dam.

Qualifications

• Valid Driver’s License

Responsibilities

• Plan, coordinate, and implement administrative activities for Jackson Bluff Dam.
• Perform fiscal, purchasing, and budget tracking duties and maintain budget records.
• Prepare management reports and support contract, use agreements and permits administration.
• Train staff in administrative procedures and ensure policy compliance.
• Represent the Dam at meetings with district and other agencies.

Skills

Administrative principles

Data collection

Verbal and written communication

Budget tracking

MS Office

Tools

FLAIR

MFMP

Quicken

Oculus

PPMTS

Job description

Where You Will Work

Jackson Bluff Dam

Requisition No: 883749
Agency: Environmental Protection
Working Title: OPS SECRETARY SPECIALIST - 37911074
Pay Plan: Temp
Position Number: 37911074
Salary: $17.00 Hourly
Posting Closing Date: 09/29/2026

Total Compensation Estimator Tool

OPS SECRETARY SPECIALIST ( 37911074 )

State of Florida

Department of Environmental Protection

OPEN COMPETITIVE

This position is in Tallahassee, FL.

CLOSING DATE: 09/29/2026

Position Overview And Responsibilities

Jackson Bluff Dam is looking for a self-motivated park service professional to fill an OPS Secretary Specialist position. This applicant must possess strong administrative skills, ability to work independently and understand budget tracking. This position part time up to 28 hours per week.
This position assists in planning, coordinating, and implementing all administrative activities involved in the Jackson Bluff Dam operation. Performs fiscal, purchasing, and budget tracking duties for the facility. Maintains computerized budget tracking system and reconciles with FLAIR. Provides related budget reports to District office. Assists in the planning and administration of facility contracts, use agreements and permits. Processes requisitions, bids, and p-card transactions.
Performs and directs data entry required to maintain records. Maintains the Dam’s archival and resource files. Prepares and processes paperwork relating to personnel activities to include selection and recruitment, employee relations, and travel.
Develop management reports and summaries for use in making management decisions and planning activities and services. Assists in assuring compliance with current division policies, procedures, and programs. Oversees and assists in training staff in proper administrative procedures and practices. Provides recommendations to District office for processes and procedures which will promote efficiency and simplify administrative functions. Attends meetings and training sessions and represents the Dam at meetings with division representatives, other agencies, and organizations. Processes technical correspondence, investigates subject matter and prepares replies. Maintains property and fleet records for Jackson Bluff Dam. Performs other related duties as required.
In carrying out the duties of this position, the incumbent is always expected to be aware of and abide by the Department’s Standards of Conduct, as well as all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position. Compliance with the processing requirements of Chapter 215.422, F.S. are mandatory. Persistent failure to
comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply.

Required Knowledge, Skills, And Abilities

KNOWLEDGE OF:

• Administrative principles and practices
• Methods of data collection
• Principles and techniques of effective verbal and written communication
• FLAIR, My Florida Marketplace (MFMP), Quicken, Oculus, PPMTS

Skills In

• Use of office equipment including computers and related software including Microsoft Office Suite

Ability To

• Collect, evaluate, and analyze data relating to accounting, personnel, purchasing, and report writing
• Prepare correspondence and administrative reports
• Understand and apply applicable rules, regulations, policies, and procedures
• Utilize problem solving techniques
• Work independently
• Plan, organize and coordinate work assignments
• Communicate effectively verbally and in writing
• Establish and maintain effective working relationships with others
• Maintain a valid driver license
• Assist in formulation of budget preparation

Minimum Qualifications

Valid Driver’s License

Position Of Special Trust Requirement

This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

Pay

$17 an hour

Our Organization And Mission

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water, and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work

Jackson Bluff Dam

21924 Blountstown Hwy

Tallahassee, FL 32310

Jackson Bluff Dam is located on the Ochlockonee River about 66 miles upstream from its mouth at the Gulf of America and approximately 20 miles west-southwest of the City of Tallahassee, Florida. The site is situated in Leon, Liberty, and Gadsden Counties.

Benefits

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s benefits package for eligible OPS employees includes:

• Participation in state group insurance (must meet eligibility requirements*).
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan, for more information, please visit Corebridge Financial ).
• Flexible Spending Accounts;
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com .

Special Notes

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

[e-mail]

[e-mail]

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at [phone] . DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.