OPS RECORDS SPECIALIST - 64801546

State of Florida; Tallahassee (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

State group insurance (eligibility)

Deferred Compensation - voluntary

Employee Assistance Program – optional

Job summary

Florida Department of Health in Tallahassee is seeking an OPS Records Specialist to fulfill public record requests, process and respond, and redact exempt information in compliance with public records laws.

Responsibilities include researching records, managing files, reviewing documents for accuracy and legal compliance, and compiling data for requests while maintaining good working relationships with staff and the public.

Qualifications

• Receive, process and respond to public records requests.
• Ensure timely responses per public records laws.
• Review records for exempt information and redact prior to release.
• Maintain records research and data compilation.
• Conduct file management to support retention and retrieval.
• Review documents for accuracy and regulatory compliance.

Responsibilities

• Assist in receiving, processing and responding to public records requests.
• Ensure timely responses in accordance with public record laws.
• Review responsive records for exempt information and apply redaction prior to release.
• Conduct records research and data compilation.
• Perform file management to ensure retention; copy or scan as needed.
• Assess documents for accuracy, completeness and compliance.
• Compile data for public record requests.
• Maintain effective working relationships with staff, other agencies and the public.
• Communicate effectively, both verbally and in writing; meet deadlines.

Skills

Public records processing

Redaction

Records research

Data compilation

Time management

Written communication

Education

High School Diploma

Job description

Select how often (in days) to receive an alert:

Agency: Department of Health

Working Title: OPS RECORDS SPECIALIST - 64801546

This position will perform duties related to fulfilling public record requests for the Department of Health.

Required Knowledge, Skills, and Abilities:

• Assist in the process of receiving, processing and responding to requests for public records.
• Ensure timely response to public record requests in accordance with public record laws.
• Review responsive records for exempt information and apply redaction prior to release.

• Conduct records research and data compilation.
• Perform file management functions to ensure public records retention. Copy or scan records as needed.
• Ability to review documents for accuracy, completeness, and compliance with public record laws.
• Ability to compile data and information for public record requests.

• Ability to maintain effective working relationships with employees, other agencies, and the public.
• Ability to communicate effectively verbally and in writing.
• Ability to work with and meet required deadlines utilizing time management. Knowledge of proper grammar, punctuation, and spelling.

Knowledge of public records law and requirements.

• Skill in the use of office equipment, including computers and various software applications.
• Skill in research, including internet usage.

Minimum Qualifications:

High School Diploma and one year of processing public record requests or tracking and managing multiple work assignments or related experience.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Florida Department of Health located at Capital Circle Office Complex at 2585 Merchants Row Blvd., Prather Building, Tallahassee, FL 32399

The Benefits of Working for the State of Florida:

WHAT BENEFITS ARE APPLICABLE TO OPS EMPLOYEES?

• State of Florida 401(a) FICA Alternative Plan* - mandatory
• Reemployment Assistance (Unemployment Compensation) - mandatory
• Participation in state group insurance (must meet eligibility requirements, please consult with your servicing HR office for details)
• Deferred Compensation - voluntary
• Employee Assistance Program – voluntary

WHAT BENEFITS ARE NOT APPLICABLE TO OPS EMPLOYEES?

• Any form of paid leave
• Paid holidays
• Participation in the Florida Retirement System
• Reinstatement rights or retention rights

This position requires a security background check and/or drug screening and participation in direct deposit.Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.