OPS ADMINISTRATIVE ASSISTANT II - 64858315

State of Florida; Tallahassee (FL); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

State of Florida 401(a) FICA Alternate

State group insurance

Workers’ Compensation

Unemployment Compensation

Deferred Compensation

Employee Assistance Program

VALOR program

Job summary

Florida Department of Health in Tallahassee seeks an OPS Administrative Assistant II to support the Primary Care Office and health-access initiatives. The role emphasizes data processing, documentation, and collaboration with program staff to improve primary care, mental health, and dental health access.

The position requires strong organizational skills, attention to detail, and the ability to work independently in a professional health-agency environment.

Qualifications

• Bachelor's degree preferred or two-plus years in social services/public health/health care.
• Strong written and verbal communication skills for diverse audiences.
• Ability to organize, prioritize, and manage multiple tasks.
• Proficiency with administrative procedures and data systems.
• Experience collaborating with program staff and stakeholders.

Responsibilities

• Update primary care, mental health, and dental providers in federal designation software.
• Collect and process utilization data (e.g., FMMIS) to assess community needs.
• Develop and prepare program documents, communications, and materials.
• Perform other duties as assigned.

Skills

Written communication

Stakeholder communication

Time management

Independence

Clerical procedures

Data skills

Problem solving

Organization

Education

Bachelor's degree preferred

Two+ years in social services/public health/health care

Tools

FMMIS data systems

Federal designation software

Job description

OPS ADMINISTRATIVE ASSISTANT II - 64858315

Date: Oct 30, 2026

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:886378

Agency: Department of Health

Working Title: OPS ADMINISTRATIVE ASSISTANT II - 64858315

Agency: Department of Health Working Title: OPS PCO Administrative Support Specialist (AA II) - 858315 Pay Plan: Temp Position Number: 858315 Salary: $17.00 per hour Florida Department of Health Division of Public Health Statistics and Performance Management OPS Administrative Specialist (Full-Time OPS)

The Florida Department of Health (DOH) is seeking a creative, organized, flexible, and motivated individual to become an essential member of the Primary Care Office (PCO).

The Department works to protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.

This is a professional position located in the Division of Public Health Statistics and Performance Management (PHSPM), Health Resources and Access (HRA) Section. This position works in a cooperative manner with the director of the Primary Care Office (PCO), Florida Assistance for Medical Education (FRAME) manager and staff members, and other Department staff to assist with primary care, mental health, and dental health professional shortage area determinations. This position requires the incumbent to be knowledgeable in the policies, data, and issues related to access to health care and health professional recruitment. This position requires excellent communication skills, computer and data skills, and the ability to work independently and effectively with stakeholders. The incumbent is responsible for the following:

• Update primary care, mental health, and dental providers in the federal designation software system for submission to the Health Resources and Services Administration.
• Collect, process and prepare utilization data, including Florida Medicaid Management Information System (FMMIS) data, to assess community needs for primary, dental and mental health care needs related to increasing and enhancing health care access for the medically uninsured and underserved in Florida, which supports the FRAME program.
• Support the development of program documents, communications, presentations and other informational materials related to the PCO, as assigned.
• Other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Understanding written sentences and paragraphs in work-related documents
• Communicating effectively with others in writing as indicated by the needs of the audience
• Adjusting actions in relation to others' actions
• Reorganizing information to get a better approach to problems or tasks
• Managing one's own time and the time of others
• Talking to others to effectively convey information
• Knowing how to find and identifying essential information
• Assessing how well one is doing when learning or doing something
• Listening to what other people are saying and asking questions as appropriate
• Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work
• Knowledge of administrative and clerical procedures and systems
• Knowledge of principles and processes involved in business and organizational planning, coordination, and execution. This may include strategic planning, resource allocation, manpower modeling, leadership techniques, and production methods
• Knowledge of computer software including applications

Qualifications:

A bachelor’s degree from a college or university is preferred but not required or two-plus years of experience in social services, public health, or health care.

A highly motivated applicant will be able to demonstrate critical thinking skills, flexibility, innovation, and a desire to improve health care for Florida’s residents.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision: To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work: Tallahassee, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)
• And more! For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English.

Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.