OPS Program Manager

My Florida CFO; Tallahassee (FL); On-site; USD 52,000 - 58,000; Full time

Job summary

The State Fire Marshal’s Bureau of Fire Prevention in Tallahassee is seeking an OPS Program Manager to design and operate a Mine Activity Clearinghouse, posting blasting reports to a public site. You will supervise field monitoring, inspections, data management and reporting for the pilot project, coordinating with SFM staff and the public.

Availability to travel quarterly to Miami-Dade County is required. You will also participate in contract negotiations and manage project delivery within

Qualifications

• High School Diploma or equivalent required.
• Four years of professional experience in a science or engineering discipline (environmental science, geophysics, geology, civil or geotechnical engineering) required; a related degree may substitute on a year-for-year basis.
• Three years of experience in project or contract management.

Responsibilities

• Design and operationalize a Mine Activity Clearinghouse to collect and post mine blasting reports.
• Oversee field monitoring, complaint assessments and inspections, and the operation and maintenance of the Clearinghouse.
• Manage data, generate technical reports, and communicate with staff and the public.
• Travel to Miami-Dade County and nearby areas at least quarterly.
• Participate in selection and negotiation of professional contracts.

Skills

Project management

Contract management

Regulatory compliance

GIS experience

Data analysis

Communication

Vendor relations

Education

High School Diploma or equivalent

Post-secondary degree in science/engineering (optional as substitute for experience)

Tools

ARC GIS

Job description

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*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

CLASS TITLE:OPS PROGRAM MANAGER

DIVISION:STATE FIRE MARSHAL

BUREAU:FIRE PREVENTION

CITY:TALLAHASSEE

COUNTY:LEON

High School Diploma or equivalent isrequired.

Additionalrequirements:

• Must possess a valid driver’s license.
• Four (4) years of professional experience in a science or engineering discipline such as environmental science, geophysics, geology, civil and/or geotechnical engineering is required. A post-secondary degree in those fields may be used as an alternative for the years of experience on a year-for-year basis.
• Three (3) years of experience in project or contract management.

Preferences:

• Certified Project Management Professional.
• Experience in regulatory compliance.
• Supervisor or lead worker experience.
• ARC GIS experience.

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of the principles, techniques, materials and equipment used in program management.
• Knowledge of Florida Statute, Florida Administrative Rule and Division policy as related to construction mining operations.
• Ability to develop and review various reports.
• Ability to plan, organize and coordinate.
• Ability to review and implement contracts.
• Ability to analyze and interpret data.
• Ability to monitor and inspect project’s deliverables.
• Ability to communicate project information and schedules effectively.
• Ability to solve problems.
• Ability to establish and maintain effective working relationships with vendors, contractors and agency staff.
• Ability to understand and apply applicable state regulations, policies and procedures.

SPECIAL NOTES:

Previous applicants need not re-apply.

Incomplete applications will not be considered.

This position requires a security background check, including fingerprint as a condition of employment.

This OPS position will be filled at $40.00 per hour.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

BRIEF DESCRIPTION OF DUTIES:

The Program Manager will work directly with the Safety Program Manager, and his designees to design and operationalize a Mine Activity Clearinghouse to collect and post mine blasting reports to a publicly available website. The Program Manager will oversee all activities related to field monitoring, complaint assessments and inspections, and the operation and maintenance of the Mine Activity Clearinghouse. This employee is responsible for data management, report generation on technical aspects of the pilot project, and communication with SFM staff and the public. The Program Manager will work out of the Tallahassee offices of the Bureau of Fire Prevention. Availability to travel to Miami-Dade County and nearby areas no less than quarterly.

• Participate in the selection of qualified professional firms and individuals.
• Coordinate and assist in negotiation of professional contracts for contract services.
• Represent the division at project planning to ensure the project has begun and developed realistically under existing methods and budget limitations.
• Participate in and chair meetings with citizens and engineers to ensure sound development of projects.
• Analyze and review design submittals with assistance as required from staff professional personnel for program compliance.
• Liaison with all federal, state, and local agencies for compliance with applicable requirements.
• Review and maintain project budgets to ensure the project is developed within available funding
• Prepare the initial project schedule and follow, coordinating schedules in conjunction with contract professionals and ensure that deadlines are met on schedule. Confer with parties concerned, as problems occur, to recommend and pursue solutions and securing follow-up assistance as required to monitor project schedules.
• Evaluate the contract professional at the completion of each phase.
• Provide consultant services in their area of expertise and disciplines to the department and other state agencies.
• Conduct formal bid openings, receiving bids from qualified contractors.
• Analyze and review engineer's recommendation for award of contracts. Coordinate award of contract and issuance of notice to proceed.
• Review requisitions for payment to contracted services, and others furnishing services during design and construction.
• Review change orders for completeness and recommend approval of change orders, equipment, and workmanship; and initiate changes to improve project as required.
• Review, ensure collection, population and proper dissemination of program data and database including but not limited to upkeep of electronically filed documents.
• Review contractor's fulfillment of their contractual obligations to the state by observing and evaluating their performance.
• Assist with special projects as needed.
• Performs related work as required.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.