OPS ENVIRONMENTAL SPECIALIST I - 37934038

Florida; Jacksonville (FL); On-site; USD 20,000 - 29,000; Full time

Job summary

Florida Department of Environmental Protection (DEP) in Jacksonville is seeking an OPS Environmental Specialist I to perform administrative duties and manage electronic records. The role supports DEP_NED workflow, permitting processes, and regulatory program documentation.

The position emphasizes independent work, strong organizational skills, and effective communication with staff and the public. Local travel and a valid driver's license are required.

Qualifications

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to utilize problem solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with co-workers and the public.

Responsibilities

• Coordinate requests for DEP_NED in support of regulatory programs.
• Answer phones and provide customer service as necessary.
• Convert paper documents to electronic records using the department’s document management system with scanning, validation and QA.
• Work with Permitting Program Administrator to process permitting documents.
• Organize and maintain program files, logs, spreadsheets and databases for compliance tracking.

Skills

Administrative know-how

Office procedures

Data collection methods

Regulations understanding

Problem solving

Independent work

Planning and coordination

Verbal and written communication

Relationship building

Job description

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OPS ENVIRONMENTAL SPECIALIST I - 37934038

Date: Oct 20, 2026

Requisition No:885857

Working Title: OPS ENVIRONMENTAL SPECIALIST I - 37934038

This position is located in Jacksonville, FL

Position Overview and Responsibilities:

This is a highly independent position in the Business Planning Program responsible for a variety of administrative and business activities. Duties include, but are not limited to:

Welcome Desk & Administrative Assistance

• Provide overall coordination for the assignment of requests received in DEP_NED in support of the district’s regulatory programs as requested.
• Answers phones and provides customer service as necessary.

Document Management

• Convert paper documents to an electronic document of record by using the department’s electronic document management system. This process may include document preparation, document scanning, validation, and quality control/quality assurance. Maintain compliance with DEP 335, Records Management.
• Work directly with the Permitting Program Administrator to process various permitting documents.
• Organizes and maintains program files, including creating new files and archiving and retrieval of existing files for the program as necessary. Maintains and updates a variety of program logs, spreadsheets and databases as necessary for compliance tracking.

Required Knowledge, Skills, and Abilities:

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to utilize problem solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with co-workers and the public.

Minimum Qualifications:

• Local travel
• Valid Driver License

Pay:

$18 Hourly

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Jacksonville is the most populous city proper in the U.S. state of Florida, located on the Atlantic coast of northeastern Florida.

Jacksonvilleboasts the largest urban park system in the nation. 80,000 acres of parks, including 405 City Parks, 7 State Parks, 2 National Park sites and an Arboretum.

Jacksonville is home to 1,100 miles of shoreline,more than any other city in the state,not to mention22 miles of white-sandy beaches!

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s benefits package for eligible OPS employees includes:

• Participation in state group insurance(must meet eligibility requirements*).
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan, for more information, please visit Corebridge Financial ).

*Seasonal and part-time OPS employees (less than 30 hours average per week) refer to the links above for detailed eligibility requirements.

Special Notes:

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.Candidatesrequiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at [phone]. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.