Ops Coordinator — Climate Startup, Oakland (In-Office)

Planted; Oakland (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Paid holidays

Office lunches

Stock options

Benefits package

Pre-tax commuter benefits

401(k)

Job summary

Planted Solar seeks an organized, proactive Operations Coordinator for our Oakland headquarters to manage office and workplace operations, support hiring and onboarding, and help deliver climate solutions faster. This in-person role reports to the Operations Manager and targets 1–3+ years in administrative support or startup operations.

The salary range is $70,000–$90,000 plus stock options and benefits, with pay based on experience and location.

Qualifications

• 1+ years of experience in administrative support, office coordination, people operations, or equivalent operations coordination.
• Demonstrated track record of organization, extreme attention to detail, project management, and ability to execute independently.
• Positive, can-do attitude with a bias towards action, hands-on aptitude, and resourcefulness.
• Excellent written and verbal communication skills across internal and external channels.
• Desire to be full-time in person at our Oakland headquarters.
• High integrity with a passion for building inclusive candidate and employee experiences.

Responsibilities

• Serve as the primary point of contact for general office requests and inquiries, incoming calls, and facilities issues; route or elevate to the Operations Manager as needed.
• Own office and kitchen supplies, snacks, and amenities, including tracking inventory, placing orders, and receiving deliveries; organize and track lunch deliveries.
• Manage office services, such as janitorial service and coordination with property management regarding established services.
• Maintain organized physical and digital filing systems for facilities, office documentation, and vendor records.
• Support logistics for office reconfigurations and expansions and workplace safety initiatives.
• Assist with purchasing for team members and tracking receipts.
• Maintain NDA log, including visitor NDAs.
• Issue Certificates of Insurance (COI) to vendors and customers as requested.
• Support recruiting and hiring efforts by scheduling interviews and coordinating travel arrangements for candidates.
• Prepare and route offer letters through DocuSign for new hires in coordination with CEO and Head of Finance.
• Complete employee onboarding and offboarding tasks and own onboarding experience to ensure a welcoming experience for all new hires.
• Organize team events, offsites, meet-ups, and branded company gifts to promote a cohesive company culture.

Skills

Office coordination

Attention to detail

Project management

Communication

Tech savvy

Tools

Google Workspace

Confluence

ATS

QuickBooks

DocuSign

Job description

Planted Solar seeks an organized, proactive Operations Coordinator for our Oakland headquarters to manage office and workplace operations, support hiring and onboarding, and help deliver climate solutions faster. This in-person role reports to the Operations Manager and targets 1–3+ years in administrative support or startup operations.

The salary range is $70,000–$90,000 plus stock options and benefits, with pay based on experience and location.