Operations Coordinator

Planted; Oakland (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Paid holidays

Office lunches

Stock options

Benefits package

Pre-tax commuter benefits

401(k)

Job summary

Planted Solar seeks an organized, proactive Operations Coordinator for our Oakland headquarters to manage office and workplace operations, support hiring and onboarding, and help deliver climate solutions faster. This in-person role reports to the Operations Manager and targets 1–3+ years in administrative support or startup operations.

The salary range is $70,000–$90,000 plus stock options and benefits, with pay based on experience and location.

Qualifications

• 1+ years of experience in administrative support, office coordination, people operations, or equivalent operations coordination.
• Demonstrated track record of organization, extreme attention to detail, project management, and ability to execute independently.
• Positive, can-do attitude with a bias towards action, hands-on aptitude, and resourcefulness.
• Excellent written and verbal communication skills across internal and external channels.
• Desire to be full-time in person at our Oakland headquarters.
• High integrity with a passion for building inclusive candidate and employee experiences.

Responsibilities

• Serve as the primary point of contact for general office requests and inquiries, incoming calls, and facilities issues; route or elevate to the Operations Manager as needed.
• Own office and kitchen supplies, snacks, and amenities, including tracking inventory, placing orders, and receiving deliveries; organize and track lunch deliveries.
• Manage office services, such as janitorial service and coordination with property management regarding established services.
• Maintain organized physical and digital filing systems for facilities, office documentation, and vendor records.
• Support logistics for office reconfigurations and expansions and workplace safety initiatives.
• Assist with purchasing for team members and tracking receipts.
• Maintain NDA log, including visitor NDAs.
• Issue Certificates of Insurance (COI) to vendors and customers as requested.
• Support recruiting and hiring efforts by scheduling interviews and coordinating travel arrangements for candidates.
• Prepare and route offer letters through DocuSign for new hires in coordination with CEO and Head of Finance.
• Complete employee onboarding and offboarding tasks and own onboarding experience to ensure a welcoming experience for all new hires.
• Organize team events, offsites, meet-ups, and branded company gifts to promote a cohesive company culture.

Skills

Office coordination

Attention to detail

Project management

Communication

Tech savvy

Tools

Google Workspace

Confluence

ATS

QuickBooks

DocuSign

Job description

Energy is the binding constraint on human progress. Solar and storage are the lowest cost sources of new generation, but the conventional project delivery model has not changed in 30 years and deployment cannot keep pace with demand.Planted is the execution layer between a parcel of land and a powered facility. We digitize sites, optimize designs, and deploy robots to build the lowest cost and fastest new power systems at the speed of manufacturing.We're expanding our team of ambitious, curious, and hands-on engineers and operators who want to accelerate that transition. Come take ownership of large parts of our product, company, and business development as we help power the world with 100% clean and abundant energy.

About The Role

We are looking for an organized, proactive, and detail-oriented Operations Coordinator to support our workplace, people, and administrative operations. Reporting to the Operations Manager, you will serve as the first point of contact for our Oakland headquarters, maintain smooth day-to-day office and workplace operations, champion a positive and inclusive team experience, and support hiring and onboarding for our growing team. This is an in-person role at our Oakland headquarters. It is ideal for someone eager to learn startup operations, wear multiple hats, and support our team in delivering impactful climate solutions faster.

The salary range for this full-time position is $70,000 - $90,000 plus stock options and benefits. Pay within the range is based on candidate experience, job-specific skills, education, and work location. The target experience for the position is 1-3+ years in administrative support, office coordination, or startup operations.

Responsibilities

Office & Workplace Operations

• Serve as the primary point of contact for general office requests and inquiries, incoming calls, and facilities issues; route or elevate to the Operations Manager as needed.
• Own office and kitchen supplies, snacks, and amenities, including tracking inventory, placing orders, and receiving deliveries; organize and track lunch deliveries.
• Manage office services, such as janitorial service and coordination with property management regarding established services.
• Maintain organized physical and digital filing systems for facilities, office documentation, and vendor records.
• Support logistics for office reconfigurations and expansions and workplace safety initiatives.

Administrative Support

• Assist with purchasing for team members and tracking receipts.
• Maintain NDA log, including visitor NDAs.
• Issue Certificates of Insurance (COI) to vendors and customers as requested.

People Operations & Hiring Support

• Support recruiting and hiring efforts by scheduling interviews and coordinating travel arrangements for candidates.
• Prepare and route offer letters through DocuSign for new hires in coordination with CEO and Head of Finance.
• Complete employee onboarding and offboarding tasks and own onboarding experience to ensure a welcoming experience for all new hires.
• Organize team events, offsites, meet-ups, and branded company gifts to promote a cohesive company culture.

Qualifications

• 1+ years of experience in administrative support, office coordination, people operations, or equivalent operations coordination.
• Demonstrated track record of organization, extreme attention to detail, project management, and ability to execute independently.
• Positive, can-do attitude with a bias towards action, hands-on aptitude, and resourcefulness.
• Excellent written and verbal communication skills across internal and external channels.
• Tech-savvy and adept with tools like Google Workspace, Confluence, Applicant Tracking Systems (ATS), and accounting software like QuickBooks.
• Desire to be full-time in person at our Oakland headquarters.
• High integrity with a passion for building inclusive candidate and employee experiences.

Preferred Qualifications

• Professional experience preferably in a startup or fast-paced environment.
• Experience with streamlining operational processes with tools such as Google Apps Script and Claude AI.
• A note on qualifications: Many people only apply for jobs if they believe they can perform every task in the job description. We are most interested in finding the best candidate for the job and will consider equivalent combinations of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Physical And Sensory Requirements

• A combination of desk work and light physical activity to facilitate shipping, receiving, inventory, and office management.
• Ability to lift 40 lbs.

What We Offer

• 11 paid company holidays and flexible Paid Time Off (PTO)
• Company-paid in-office lunches
• Stock options
• Medical, vision, dental, and other benefits
• Pre-tax commuter benefits
• 401(k)
• A chance to have an empowered, meaningful, and early role in climate

This Will Be a Great Fit If

• You want to solve challenging problems
• You are biased towards action and focus on the vital work that drives the most impact
• You prioritize the physical and psychological safety of yourself and those around you
• You are humble, embrace change, and deliver and receive candid feedback
• You are optimistic about the future and can make tough decisions to help get there
• You have high expectations and coach, develop, and make time to help others

Planted Solar is an equal opportunity employer committed to growing inclusively, regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, medical condition, age, or veteran status. However you identify, or whatever background you bring with you, please apply. We look forward to hearing from you.