Office Manager

University of South Florida; Tampa (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Retirement plan

Tuition assistance

Paid time off

Job summary

University of South Florida is seeking an experienced Administrative Assistant to support the Senior Associate VP for Research and the Office of Research. You will manage complex calendars, arrange travel, prepare reports, and maintain critical documentation.

The role requires strong communication, organizational skills, and the ability to coordinate competing priorities in a fast-paced environment. A high school diploma and six years of relevant experience are expected, with visa sponsorship

Qualifications

• Requires high school diploma or equivalent.
• Six years of experience in office/administrative roles.
• Experience supporting executive leadership is a plus.

Responsibilities

• Provide administrative support to the Senior Associate VP for Research and Office of Research leadership, including scheduling meetings and coordinating calendars.
• Coordinate meeting logistics, reserve rooms, prepare agendas, and distribute notes.
• Assist with tracking departmental projects and providing status updates to leadership.

Skills

Scheduling

Travel coordination

Communication

Organizational skills

Education

High school diploma

Job description

Job Description

USF Health consists of four colleges: the Morsani College of Medicine, the College of Public Health, the College of Nursing, and the College of Pharmacy. The USF Health Office of Research, under the direction of the Senior Associate Vice President of Research, provides centralized services and shared resources for the colleges to facilitate their research missions. We also foster cross-college, interdisciplinary, research endeavors and funding opportunities, including interactions with our affiliates and teaching hospitals

Responsibilities

• Provide administrative support to the Senior Associate Vice President for Research and Office of Research leadership, including scheduling meetings, coordinating calendars, maintaining appointment schedules, and arranging travel accommodations and related documentation.
• Coordinate meeting logistics, including reserving conference rooms, preparing meeting materials, distributing agendas, and recording and distributing meeting notes as needed.
• Assist with the coordination and tracking of departmental projects, events, and initiatives by maintaining timelines, monitoring assignments, and providing status updates to leadership and team members.
• Prepare, edit, and distribute correspondence, reports, presentations, spreadsheets, and other documents in support of departmental operations.
• Assist with data gathering and routine report preparation to support departmental operations, program activities, and leadership requests.
• Serve as a point of contact for faculty, staff, students, and external stakeholders by responding to routine inquiries and directing requests to appropriate personnel.
• Assist with monitoring administrative deadlines and ensuring timely completion and submission of required documents, forms, and reports.
• Perform other duties and special projects as assigned.

Qualifications

This position requires a high school diploma or equivalent, with six years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Additional Information for Applicants

This position is not eligible for Visa Sponsorship

Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.

• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

About Us

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF’s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities.

• Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF’s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws:

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.