OPS Administrative Assistant II (Lake County Veterans Court)

Fifth Judicial Circuit of Florida; Florida; On-site; USD 34,000 - 48,000; Full time

Job summary

The Fifth Judicial Circuit of Florida seeks an Administrative Assistant II to support Court Administration, including Lake County Veterans Court. You will type correspondence, prepare reports, manage filing, and coordinate meetings and travel while handling confidential information with discretion.

Responsibilities include data entry into the DCCM system and preparing materials for supervisor presentations.

Qualifications

• Requires high school education with secretarial experience; college may substitute.
• MS Office proficiency and data entry skills are essential.
• Strong written and verbal communication and confidentiality are required.

Responsibilities

• Prepare correspondence, reports, and charts in MS Office.
• Maintain filing system and data entry for court records.
• Schedule meetings, travel, training events, and prepare materials for supervisor’s presentations.
• Assist with drug testing logistics and reporting for the Court.

Skills

Microsoft Office

Communication

Confidentiality

Time management

Attention to detail

Education

High school diploma

Bachelor’s degree substitution

Tools

DCCM

Job description

***THIS POSTING WILL CLOSE ON NOVEMBER 6, 2026, AT 5:00 PM**

Distinguishing Characteristics of Work

This is responsible work performing a variety of secretarial, administrative support, and clerical duties for Court Administration, including but not limited to Administrative Support Services related duties in criminal cases for the Lake County Veterans Treatment Court. The Administrative Assistant is responsible for typing correspondence, detailed reports and charts, memoranda, etc., using Microsoft Office applications and a personal computer. The Administrative Assistant II is also responsible for establishing and maintaining a comprehensive office filing system, data entry, ordering and maintaining supplies, preparing travel arrangements, scheduling meetings, training events, and conferences, and preparing materials for supervisor's presentations. The position is responsible for performing research to collect data; analyzing information/data; inputting data in the Drug Court Case Management System (DCCM), providing reports and organizes other informational documents from the jail for the court. A variety of working relationships are established with state courts system personnel, vendors, judges and non-judicial officers, participants and the public. This position will be responsible for administering drug tests (oral swab) and mailing specimens off for testing and confirmation. The administrative assistant II works independently and must exercise discretion in dealing with confidential and sensitive information. Work is performed under general supervision of the Lake County Veterans Court Manager.

Education and Training Guidelines

Graduation from a standard high school and six years of secretarial or staff experience, one year of which was in a senior secretary or comparable position is preferred. A bachelor’s degree from an accredited four-year college or university may substitute for the recommended experience.

Knowledge, Skills, and Abilities

Knowledge of and ability to use a computer with applications such as Microsoft Office. Knowledge of the rules of English grammar, spelling, and punctuation. Ability to communicate clearly. Ability to act patiently with the general public. Ability to maintain confidentiality concerning sensitive information. Ability to work under pressure and meet deadlines. Ability to plan and establish priorities for work assignments. Applicants must be able to maintain regular business hours, Monday through Friday, 8:00 a.m. until 5:00 p.m. Some travel within the Fifth Circuit may be required.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. WE DO NOT DISCRIMINATE ON THE BASIS OF RACE, RELIGION, COLOR, SEX, AGE, NATIONAL ORIGIN OR DISABILITY.

IF YOU NEED AN ACCOMMODATION TO PARTICIPATE IN THE APPLICATION/SELECTION PROCESS, PLEASE CALL THE CONTACT PERSON AT THE NUMBER INDICATED. PERSONS USING A TDD MAY CALL THE CONTACT PERSON THROUGH THE FLORIDA RELAY SERVICE AT 1-800-955-8771