OPS Academic Programs Coordinator

University Of Florida; Gainesville (FL); On-site; USD 36,000 - 54,000; Full time

Job summary

The UF Health Cancer Institute at the University of Florida seeks an OPS Academics Program Coordinator to manage an active education database, ensure data accuracy, privacy, and generate follow-up on trainee outcomes. You will support events, conferences, communications, and outreach as part of a dynamic education program.

This role is ideal for individuals pursuing a career in higher education administration, research, or healthcare, offering exposure to multidisciplinary teams and a pathway to

Qualifications

• Good organization and communication skills for collaborative work across teams and functions.
• Understanding of confidentiality and data privacy standards.
• Experience with data entry, database management or records upkeep.
• Experience using survey software solutions and data collection tools, including Qualtrics.
• Experience working in a professional environment.
• Strong attention to detail and organizational skills.

Responsibilities

• Maintaining, updating, and quality-checking the Cancer Training & Education Program’s database of current and former students and trainees.
• Entering, organizing, and reviewing trainee data to ensure accuracy, completeness, consistency, and appropriate data security.
• Conducting follow-up with former students and trainees to track education, career placement, publications, grants, awards, and other outcomes.
• Support program events, conferences, communications, and outreach, and other program activities.

Skills

Organization

Communication

Attention to detail

Excel

Independent work

Project management

Education

High school diploma or equivalent

Tools

Qualtrics

Job description

• Job no: 541601
• Work type: Temp Full-Time
• Location: Main Campus (Gainesville, FL)
• Categories: Office/Administrative/Fiscal Support
• Department: 27320900 - HA-UFHCI EDUCATION PROGRAM

Classification Title:

OPS-Special Project

Job Description:

The UF Health Cancer Institute is the 72nd NCI designated cancer center and the onlyone at a public university in the State of Florida. As a matrix cancer center, we span all of the University of Florida's 16 colleges, pulling together a world-class, multi-disciplinary membership of over 350 faculty and 150 staff to address the challenges of the cancer burden faced by the population we serve as we work together to find a cure.

As an OPS Academics Program Coordinator at the UF Health Cancer Institute (UFHCI), you will be responsible for maintaining an active database with the Education team.

In your new role you will be responsible for the following:

• Maintaining, updating, and quality-checking the Cancer Training & Education Program’s database of current and former students and trainees.
• Entering, organizing, and reviewing trainee data to ensure accuracy, completeness, consistency, and appropriate data security.
• Conducting follow-up with former students and trainees to track education, career placement, publications, grants, awards, and other outcomes.
• Support program events, conferences, communications, and outreach, and other program activities.

This is an OPS position ideal for candidates with an interest in exploring a career in administration in a higher education institution, research, healthcare, or similar industries. A complete job description will be provided to candidates selected for interview.

Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks.

Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville—where community, innovation, and work-life balance meet!

• A high school diploma or equivalent. Successful pre-employment screening, including a background check.

Skills/Abilities:

• Good organization and communication skills for collaborative work across teams and functions.

Preferred:

Knowledge/Experience:

• Understanding of confidentiality and data privacy standards.
• Experience with data entry, database management or records upkeep.
• Experience using survey software solutions and data collection tools, including Qualtrics.
• Experience working in a professional environment.

Qualities:

• Strong desire to learn, seek out, and apply new knowledge, methods and information.
• Interest in a career in higher education administration, research or healthcare.

Skills/Abilities:

• Strong attention to detail and organizational skills.
• Proficiency with the Microsoft Office suite, especially Excel.
• Demonstrated ability to work both independently and collaboratively, while managing multiple projects and deadlines.

Special Instructions to Applicants:

The University of Florida is a member of the State University System of Florida and an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on merit.

This position is located on the University of Florida’s East Campus in Gainesville, FL, and candidates should have reliable transportation to the work location.

This position is time-limited.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:

Health Assessment Required: No

The University of Florida is an Equal Employment Opportunity Employer.