Ophthalmology Surgical Coordinator

Precision Eye Care LLC; Baltimore (MD); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

Opportunity for advancement

Paid time off

Savings bank

Training & development

Job summary

Precision Eye Care is hiring a Surgical Coordinator to carry cataract and refractive surgical patients from the decision to operate through their post-operative visits. This role is the single point of accountability for every administrative and logistical detail of a surgical case.

Our surgical volume is growing, and cases cannot move without this position working well. Schedule surgical cases with the ASC and maintain the surgical calendar alongside clinic templates, obtain prior

Qualifications

• Experience coordinating surgical cases, ideally in ophthalmology.
• ASC or specialty surgical practice experience is a plus.
• Understanding of prior authorization and insurance verification (Medicare/Medicare Advantage).
• Excellent organization under deadlines.
• Ability to discuss costs and payments with patients.
• Proficient with EHR systems; athenaOne experience is a plus.
• Discretion with protected health information.

Responsibilities

• Schedule surgical cases with the ASC and maintain the surgical calendar alongside clinic templates
• Obtain prior authorizations, referrals, and pre-certifications, and track each to approval before the date of service
• Coordinate medical clearances and communicate outstanding items to patients and referring physicians
• Prepare and confirm informed consent, verify lens selection and biometry are complete and documented
• Counsel patients on out-of-pocket costs for premium lenses and elective services, collect payment, and document the financial discussion
• Confirm transportation, arrival instructions, and post-operative appointments before the case date
• Produce a case-status report for each surgical day covering lens, consent, clearance, payment, authorization, transportation, and post-operative appointment
• Serve as the practice's liaison with the ASC and device representatives

Skills

Surgical coordination

Organizational skills

Communication with patients

EHR proficiency

PHI privacy

Cost discussions with patients

HIPAA compliance

Tools

athenaOne

Job description

Benefits

• Competitive salary
• Health insurance
• Opportunity for advancement
• Paid time off
• Savings bank
• Training & development

Reports to: Maria S. Romero, MD Status: [Full-time] Location: On-site, Baltimore, MD

About the role

Precision Eye Care is hiring a Surgical Coordinator to carry cataract and refractive surgical patients from the decision to operate through their post-operative visits. This role is the single point of accountability for every administrative and logistical detail of a surgical case. Our surgical volume is growing, and cases cannot move without this position working well.

What you'll do

Schedule surgical cases with the ASC and maintain the surgical calendar alongside clinic templates

Obtain prior authorizations, referrals, and pre-certifications, and track each to approval before the date of service

Coordinate medical clearances and communicate outstanding items to patients and referring physicians

Prepare and confirm informed consent, verify lens selection and biometry are complete and documented

Counsel patients on out-of-pocket costs for premium lenses and elective services, collect payment, and document the financial discussion

Confirm transportation, arrival instructions, and post-operative appointments before the case date

Produce a case-status report for each surgical day covering lens, consent, clearance, payment, authorization, transportation, and post-operative appointment

Serve as the practice's liaison with the ASC and device representatives

What we're looking for

Experience coordinating surgical cases, ideally in ophthalmology; ASC or specialty surgical practice experience considered

Working knowledge of prior authorization and insurance verification, including Medicare and Medicare Advantage

Exceptional organization under deadline — a missed clearance cancels a case

Comfort discussing cost and payment with patients directly and with care

EHR proficiency; athenaOne experience a plus

Discretion with protected health information