Operatory Surgical Coding Specialist

OrthoVirginia Inc; Herndon (VA); On-site; USD 38,000 - 58,000; Full time

Job summary

OrthoVirginia Inc. in Herndon, VA is seeking an Operatory Surgical Coding Specialist to ensure accurate CPT/HCPCS coding and proper billing of implants and supplies. You will collaborate with surgeons and the Operatory Director to maintain documentation quality and maximize reimbursement.

The role requires surgical environment experience, CPC/CCS-P/CRC credentials, and strong attention to detail. Epic experience is preferred, and you will support revenue integrity and compliance across

Qualifications

• Certified Professional Coder credentials (CPC), CCS-P, CRC, or equivalent.
• Experience in CPT, HCPCS, and modifier coding.
• Experience in a surgical environment (ASC, hospital OR, or office-based operatory).
• Strong understanding of surgical workflows, supplies, implants, and instrumentation.
• High accuracy, attention to detail, and analytical skills.
• Excellent communication and interpersonal skills.
• Experience with electronic health record (EHR) systems.
• Ability to collaborate with physicians, clinical teams, and administrative staff.

Responsibilities

• Post surgical cases with CPT/HCPCS coding and verify accuracy.
• Reconcile supplies and implants; ensure proper charge capture.
• Collaborate with surgeons and staff to ensure compliant documentation and billing.
• Audit cases to minimize revenue leakage and improve reimbursement.

Skills

CPC certification

CCS-P

CRC

Surgical coding

CPT/HCPCS coding

EHR systems

Charge capture

Tools

Epic experience

Job description

At OrthoVirginia, you’re part of a team dedicated to delivering expert orthopedic and therapy care across the state. As Virginia’s largest provider of musculoskeletal care, we offer full-time and part-time opportunities in a collaborative, team-oriented environment. With more than 159 physicians in over 35 locations—including Lynchburg, Northern Virginia, Richmond, Southwest Virginia, and Hampton Roads—OrthoVirginia is a leader in orthopedic surgery, non-surgical care, and physical, hand, and occupational therapy. Our nationally recognized specialists treat a full range of musculoskeletal injuries and conditions, helping patients of all ages move, heal, and thrive. Join us and become part of a trusted network committed to excellence in orthopedic care.

Operatory Surgical Coding Specialist Location: Herndon; 13350 Franklin Farm Rd, Suite 100, Herndon, VA 20171 Hours: Monday – Friday

Position Summary We are seeking a detail-oriented and clinically knowledgeable Operatory Surgical Coding Specialist to join our Operatory team. In this role, you will ensure accurate posting of surgical cases, proper billing of supplies and implants, and correct CPT/HCPCS coding in collaboration with surgeons, clinical staff, and the Operatory Director. This position plays a critical role in optimizing reimbursement, preventing charge leakage, maintaining compliance, and ensuring accurate documentation for all office-based surgical procedures. The ideal candidate combines clinical knowledge with strong billing and coding expertise to ensure every procedure, supply, and implant is documented, coded, and billed accurately, supporting both compliance and financial performance.

Key Responsibilities

• Surgical Coding & Charge Capture Accurately post-surgical cases using appropriate CPT, HCPCS, and modifier coding.
  Review operative documentation to ensure coding accuracy and completeness.
  Partner directly with surgeons to validate procedures performed and confirm surgical assistant billing requirements.
  Identify and resolve coding discrepancies or missing documentation prior to claim submission.
• Supply & Implant Reconciliation Reconcile cut sheets, purchase orders, bill-only documentation, and operative records.
  Verify surgical supply and implant utilization for accurate charge capture.
  Collaborate with Supply Chain and clinical teams to ensure proper inventory and implant tracking.
  Support implant and consignment billing processes to maximize reimbursement.
• Revenue Integrity & Compliance Audit surgical cases to identify opportunities for improved reimbursement and charge capture.
  Minimize revenue leakage through accurate documentation and coding practices.
  Maintain compliance with coding, billing, and regulatory requirements.
  Ensure accurate and timely documentation within the EHR and inventory management systems.

What Makes You a Great Fit

Experience working in a surgical environment, including an ASC, hospital operating room, or office-based operatory. Strong understanding of surgical workflows, instrumentation, implants, and supplies. Working knowledge of CPT/HCPCS coding principles and surgical documentation requirements. Exceptional attention to detail with strong analytical and problem-solving abilities. Ability to collaborate effectively with surgeons, clinical staff, supply chain teams, and revenue cycle professionals. Passion for improving documentation accuracy, reimbursement, and operational efficiency.

Required

• Must have previous experience in Orthopedics Certified Professional Coder (CPC), CCS-P, CRC, or similar coding credentials.
• Working knowledge of CPT, HCPCS, and modifier coding.
• Experience in a surgical environment (ASC, hospital OR, or office-based operatory).
• Strong understanding of surgical workflows, supplies, implants, and instrumentation.
• High level of accuracy and attention to detail.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and interpersonal skills.
• Experience working within an electronic health record (EHR) system.
• Ability to collaborate effectively with physicians, clinical teams, and administrative staff.

Preferred

• Epic experience.
• Experience with surgical charge capture, revenue integrity, or reimbursement optimization.
• Experience with implant tracking, consignment inventory, and bill-only workflows.
• Candidates with experience in one or more of the following roles are strongly encouraged to apply: Surgical Technologist OR Materials Manager Implant Coordinator Surgical Coder Revenue Integrity Specialist Clinical Revenue Cycle Specialist

Compensation Range for this position: $27.87 - $41.80

Compensation for this role will be based on several factors, including the candidate's qualifications, relevant experience, education, skills, certifications, geography/market, and internal equity considerations.

This organization participates in e-Verify. Esta organización participa en e-Verify.

With more than 150 orthopedic specialists in over 35 locations in Lynchburg, Northern Virginia, Richmond, Southwest Virginia, and Hampton Roads, OrthoVirginia is Virginia’s largest provider of orthopedic medicine and one of the leading providers of physical, hand and occupational therapy. As one of the largest orthopedic specialty practices in the country, OrthoVirginia’s nationally recognized physicians provide advanced surgical and non-surgical care to patients of all ages.