Operations Support Specialist I - GMCD - Records

Collier County, FL; Naples (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

Collier County is seeking a dedicated administrative support specialist to handle a range of duties across payroll, budgeting, purchasing, data entry, and file management. The role requires reviewing and processing various reports, forms, contracts, and related documents, while assisting staff and the public with inquiries.

New employees are hired at or near the entry point based on qualifications and experience.

Qualifications

• High school diploma or GED required.
• Two (2) years of related experience.
• Fingerprinting required.

Responsibilities

• Performs varied administrative and general assistance duties in support of Division operations, including payroll, budget, purchasing, and other administrative documents.
• Enters data into division databases and maintains automated and manual records and files.
• Provides assistance and information to internal and external callers and visitors regarding the Division, its programs and services.
• Prepares and proofs meeting minutes and handles correspondence for format, accuracy, and completeness.
• Order office supplies, plan travel, and maintain calendars for management staff or conference rooms.

Education

High School Diploma or GED

Job description

Collier County strives to be an employer of choice, and many of our employees build long‑term careers with us. The salary listed in the job description reflects the full pay range for this position, from entry level through advanced career stages.

NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.

Performs varied administrative and general assistance duties in support of Division operations. Work involves preparing and processing varied administrative documents such as payroll, budget, purchasing, etc.; preparing a variety of operational documents, forms, reports, records, and summaries; entering data and retrieving information from division databases; and maintaining automated and manual files.

• Provides operational support to assist in the management of divisional operations, programs, and services; reviews and processes a variety of internal and external reports, forms, invoices, contracts, and related documents.
• Receives and responds to requests, inquiries, and complaints from the public, other jurisdictions, and other County Divisions, Departments, and sections; prepares and proofreads correspondence for format, accuracy, and completeness.
• Reviews and summarizes a variety of fiscal, statistical, and administrative information; prepares related reports and memoranda; develops and revises division forms and report formats, as well as report preparation procedures.
• Performs a variety of administrative duties for the Division to include preparing and/or processing budget, purchasing, payroll, accounting and travel documents; tracks expenditures and revenues; and prepares budget amendments; records and deposits monies received by the Division.
• Enters data into Division databases, to include information from administrative functions and from operational/program activities.
• Establishes and maintains automated and manual records and files.
• Provides assistance and information to internal and external callers and visitors regarding the Division, its programs and services and the administrative support functions; refers callers/visitors to appropriate staff as needed.
• Performs special projects as assigned.
• Order office supplies; makes travel arrangements and reservations; and maintains calendars for management staff or conference rooms.

ADDITIONAL FUNCTIONS

• May prepare and proofreads meeting minutes for format, accuracy, and completeness.
• May serves as liaison between assigned division and support services Divisions, including Information Technology, Human Resources, Risk Management, and Procurement Services.
• Performs other related duties as required.

• High school diploma or GED required.
• Two (2) years of related experience.
• Fingerprinting required.

• Salary offers above the minimum pay grade may be considered based on qualifications.
• Essential Employees may be required to work during an undeclared or declared emergency. The County's Administrative Office will determine who will be required to work on an incident-by-incident basis.
• This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.