Operations Support Specialist

Socket.dev; San Diego (CA); On-site; USD 55,000 - 76,000; Full time

Job summary

Renovo Solutions seeks an Operations Support Specialist for a full-time onsite role assigned to a Life Sciences account. You will support the account sponsors, facility staff, and service personnel to ensure smooth operations and accurate reporting.

Responsibilities include maintaining CMMS records, tracking maintenance and repairs, updating inventory, ordering parts, and ensuring equipment status and safety compliance. Standard 40-hour workweek; daytime/evening hours with on-call as needed.

Qualifications

• Bachelor's degree or equivalent required.
• Minimum of 2 years of experience in the Life Science / Research industry preferred.
• Exceptional organizational and administrative skills required.
• Excellent written and verbal communication skills required.
• Proficient in Microsoft Office products, with emphasis in Excel.

Responsibilities

• Establish work priorities and schedules, training requirements, etc., in a manner sensitive to both the customer and coworkers.
• Take responsibility for clerical needs, including completeness and accuracy of service reports while also entering the information into the RenovoLive CMMS system in a timely manner.
• Track scheduled maintenance and repair services, monthly status reports, and notify departments of overdue items.
• Escalate challenges and coordinate with all parties while keeping end-users and sponsors updated.
• Support service contracts when necessary.
• Process inventory updates to the Renovo Services agreement and maintain accurate inventory in RenovoLive.
• Perform routine inventory cycle counts to validate accuracy.
• Order and track all necessary parts and purchased services for repairs.
• Maintain knowledge of equipment status through schedules, inventories and PMs.
• Track safety and quality-related issues; manage hazard notifications and recalls.
• Attend Safety / OSHA Committee meetings as required.
• Perform other duties as assigned, including escorting vendors and on-site repair support.

Skills

Organizational skills

Administrative skills

Written communication

Verbal communication

MS Office

Education

B.S Degree or equivalent

2+ years Life Science/Research experience

Tools

MS Office (Excel)

Job description

Why Renovo?

Renovo Solutions is a nationwide healthcare technology management company. Our mission is to enable our employees to create customer-centric solutions that empower our healthcare and life science partners to deliver better outcomes and quality of life for the communities they serve. With a presence in 40+ states, we provide comprehensive solutions for managing & maintaining healthcare technologies. Our company’s values of being People First, Customer Centric, Quality Focused, Innovative and Transparent demonstrate our beliefs in a strong culture and a commitment to excellence. We prioritize investing in our employees' development through ongoing training programs and a supportive work environment. Join our team to make a difference in healthcare while advancing your career with Renovo.

Summary

This is a full-time onsite role (M-F). It is assigned to a specific resident staff account (facility) to provide account assistance. Operations support functions are aligned with the asset management strategies of the site. The OSS must maintain an exceptional relationship with the account sponsors, facility staff, equipment end users, vendors, and service personnel.

Essential Duties & Responsibilities

• Establish work priorities and schedules, training requirements, etc., in a manner sensitive to both the customer and coworkers
• Take responsibility for clerical needs, including completeness and accuracy of service reports while also entering the information into our CMMS RenovoLive system in a timely manner
• Track scheduled maintenance (SM) and repair services (CM), monthly status reports, and notification to departments of overdue and incomplete SM's
• Escalate challenges as applicable and work with all parties to resolve escalation while keeping the end-user and sponsor updated at all times
• Support service contracts when necessary
• Process inventory updates to the Renovo Services agreement, while maintaining an accurate inventory in the RenovoLive system
• Perform routine inventory cycle counts to validate accuracy
• Order and track all necessary parts and purchased services for repairs using the approved purchasing method for the account
• Maintain timely and accurate knowledge of equipment status through proper use of department schedules, inventories and PM schedules
• Track safety and quality-related issues as required by the facility including hazard notification, equipment failure related to end-user safety, manufacturer recalls and mandatory equipment notifications and upgrades
• Attend Safety / OSHA Committee meetings as required by the facility
• Perform other duties as assigned, including escorting vendors, and assisting with on-site repair calls as needed

Education/Special Training

• B.S Degree or equivalent required
• Minimum of 2 years of experience in the Life Science / Research industry preferred
• Exceptional organizational and administrative skills required
• Excellent written and verbal communication skills required
• Proficient in Microsoft Office products, with emphasis in Excel

Required Competencies

• Accountability - takes ownership of assigned work and responsibilities, follows through and closes the loop
• Communication - clearly expresses thoughts and ideas both in written and verbal communications, provides timely information
• Customer Service - demonstrates a "customer-first" mentality, focused on meeting the needs of customers and captures feedback to make improvements
• Priority Setting - Prioritizes assigned schedules and workload
• Technical Knowledge - Basic understanding of general clinical patient care devices and their use within the healthcare facility

Required Work Hours

Forty hours per week during daytime and evening hours, unless otherwise specified. Scheduled work hours may change. Overtime may be required or permitted with prior approval. On call may be required.

Reporting and Supervisory Responsibilities

• The Operations Support Specialist reports to - Account Manager, Life Sciences
• This position has no supervisory responsibilities

Classification

FLSA: Salaried, Exempt

**Note: This position description does not list every activity, duty, and responsibility of the position and may be altered by RENOVO at any time.