Operations Support Specialist

Renovo-Solutions; United States; On-site; USD 42,000 - 64,000; Full time

Job summary

Renovo Solutions is seeking an on-site Operations Support Specialist to provide account assistance and coordinate maintenance and service activities. You will work closely with account sponsors, facility staff, and vendors to ensure timely reporting and accurate data in the RenovoLive CMMS.

The role requires strong organizational skills, Excel proficiency, and outstanding communication to maintain service quality and safety compliance across the life sciences facility.

Qualifications

• B.S. degree or equivalent required.
• 2+ years in Life Science/Research preferred.
• Strong MS Office and Excel skills.
• Excellent written and verbal communication.
• Customer-focused with strong organizational abilities.

Responsibilities

• Set work priorities and schedules for the account.
• Enter service reports into the RenovoLive CMMS promptly.
• Track maintenance, repairs, and monthly status reports.
• Escalate challenges and coordinate with all parties.
• Support service contracts as needed.
• Update inventory in RenovoLive and perform cycle counts.
• Order and track parts and purchased services.
• Maintain knowledge of equipment status via schedules.
• Attend Safety/OSHA meetings as required.
• Escort vendors and assist on-site repair calls.

Skills

Communication skills

Customer service

Organizational skills

Attention to detail

Time management

Education

B.S Degree or equivalent

Tools

Microsoft Office

Excel

Job description

Renovo Solutions is a nationwide healthcare technology management company. Our mission is to enable our employees to create customer-centric solutions that empower our healthcare and life science partners to deliver better outcomes and quality of life for the communities they serve. With a presence in 40+ states, we provide comprehensive solutions for managing & maintaining healthcare technologies. Our company's values of being People First, Customer Centric, Quality Focused, Innovative and Transparent demonstrate our beliefs in a strong culture and a commitment to excellence. We prioritize investing in our employees' development through ongoing training programs and a supportive work environment. Join our team to make a difference in healthcare while advancing your career with Renovo.

Summary

This role is assigned full time on-site to a specific resident staff account (facility) to provide account assistance. Operations support functions are aligned with the asset management strategies of the site. The OSS must maintain an exceptional relationship with the account sponsors, facility staff, equipment end users, vendors, and service personnel.

• Establish work priorities and schedules, training requirements, etc., in a manner sensitive to both the customer and coworkers
• Take responsibility for clerical needs, including completeness and accuracy of service reports while also entering the information into our CMMS RenovoLive system in a timely manner
• Track scheduled maintenance (SM) and repair services (CM), monthly status reports, and notification to departments of overdue and incomplete SM's
• Escalate challenges as applicable and work with all parties to resolve escalation while keeping the end-user and sponsor updated at all times
• Support service contracts when necessary
• Process inventory updates to the Renovo Services agreement, while maintaining an accurate inventory in the RenovoLive system
• Perform routine inventory cycle counts to validate accuracy
• Order and track all necessary parts and purchased services for repairs using the approved purchasing method for the account
• Maintain timely and accurate knowledge of equipment status through proper use of department schedules, inventories and PM schedules
• Track safety and quality-related issues as required by the facility including hazard notification, equipment failure related to end-user safety, manufacturer recalls and mandatory equipment notifications and upgrades
• Attend Safety / OSHA Committee meetings as required by the facility
• Perform other duties as assigned, including escorting vendors, and assisting with on-site repair calls as needed

Education/Special Training

• B.S Degree or equivalent required
• Minimum of 2 years of experience in the Life Science / Research industry preferred
• Exceptional organizational and administrative skills required
• Excellent written and verbal communication skills required
• Proficient in Microsoft Office products, with emphasis in Excel
• Accountability – takes ownership of assigned work and responsibilities, follows through and closes the loop
• Communication – clearly expresses thoughts and ideas both in written and verbal communications, provides timely information
• Customer Service – demonstrates a "customer-first" mentality, focused on meeting the needs of customers and captures feedback to make improvements
• Priority Setting – Prioritizes assigned schedules and workload
• Technical Knowledge - Basic understanding of general clinical patient care devices and their use within the healthcare facility

Required Work Hours

Forty hours per week during daytime and evening hours, unless otherwise specified. Scheduled work hours may change. Overtime may be required or permitted with prior approval. On call may be required.

Reporting and Supervisory Responsibilities

• The Operations Support Specialist reports to – Account Manager, Life Sciences
• This position has no supervisory responsibilities

Classification

**Note: This position description does not list every activity, duty, and responsibility of the position and may be altered by RENOVO at any time.