Operations Support Specialist

Integration Innovation, Inc.

Huntsville (AL)

On-site

USD 60,000 - 80,000

Full time

14 hours ago

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Benefits offered by this job

Long-term financial security

Higher job satisfaction

Great company culture

401(k) match

Tuition and certification reimburse

Job summary

i3 is seeking an Operations Support Specialist to assist the UAS Business Management Division by providing comprehensive administrative support. You will manage calendars, coordinate travel, arrange meetings, prepare documents, and liaise with military, civilian, and contractor personnel to ensure smooth front-office operations.

The role requires strong professionalism, discretion, and the ability to handle multiple tasks with minimal supervision in a fast-paced environment.

Qualifications

Minimum 5 years related administrative experience
Active Secret clearance required
High level of professionalism and diplomacy
Experience supporting senior-level personnel in a government office preferred

Responsibilities

Maintain leadership calendar and schedule meetings.
Receive and direct visitors in a professional manner.
Process information requests and direct to appropriate contacts.
Prepare and review correspondence per AR 25-50 and ensure accuracy.
Coordinate travel arrangements in DTS and prepare travel books.
Prepare meeting agendas, transcribe notes, and distribute minutes.
Maintain office supplies and coordinate replenishment.
Communicate time-sensitive matters to Project Manager and Deputy PM.

Skills

Office administration

Scheduling and calendar management

Travel coordination

Meeting arrangements

Communications

Client service

Multi-tasking

Discretion and diplomacy

Secret clearance

Microsoft Office

Education

High School diploma

Bachelor's degree preferred

Tools

DTS (Defense Travel System)

Microsoft Office Suite

Job description

i3 is searching for an Operations Support Specialist to join our team! The Operations Support Specialist will support the UAS Business Management Division (BMD), providing a wide range of administrative and support activities for BMD to facilitate the efficient and effective operation of the organization.

Duties will encompass clerical and administrative support, office management, scheduling and travel coordination, meeting arrangements, information request processing, report and correspondence preparation, and liaison with Military, Civilians, and Contractor personnel. This position requires a high level of professionalism, discretion, and diplomacy. The candidate must possess proven skills in coordinating the activities of a headquarters front office and must be a self-starter capable of managing multiple tasks simultaneously.

Duties of the position include, but are not limited to, the following

Maintain and organize the leadership calendar to ensure the BMD Chief is prepared for all meetings, and schedule meetings and appointments as required.
Receive and direct visitors in a professional and courteous manner.
Process queries and requests for information and data, directing them to the appropriate office or point of contact.
Resolve administrative problems and inquiries in a timely and effective manner.
Prepare and/or review written correspondence in accordance with AR 25-50, including directives, issuances, memoranda, policy statements, taskings, and other written guidelines. Review documents for omissions and inconsistencies, ensuring data is complete and accurate.
Prepare travel arrangements in the Defense Travel System (DTS), including travel, lodging, and rental car bookings, and prepare a comprehensive travel book with agenda.
Prepare agendas for meetings and record, compile, transcribe, and distribute meeting minutes.
Maintain office supply inventories and coordinate replenishment as needed.
Effectively communicate important and time-sensitive matters to the Project Manager and Deputy Project Manager and execute directed resolutions.
Assist in schedule synchronization between higher headquarters, Division/Product Office teams, and external stakeholders.
Coordinate facilities and resources to support briefings and collaboration activities, including conference facilities, teleconferences, video teleconferences, digital presentations, and room preparation.
Coordinate, set up, and execute off-site events, team-building activities, and agency social events.
Attend meetings with leadership, transcribe notes, record action items, and ensure the timely fulfillment of post-meeting actions.
Create, edit, and proofread documents and presentations using the Microsoft Office suite of products, including PowerPoint, Word, and Excel.
High School diploma required; Bachelor’s degree preferred.
Minimum of 5 years related experience.
Active Secret clearance required.
Previous experience providing administrative support to senior-level personnel within a government office is preferred.

Knowledge/Skills

Knowledge of office administration and procedures.
Exceptional judgment capabilities and relationship management skills.
Excellent communication, teamwork, and client service skills; ability to clearly communicate in discussions and written documents, and to deliver feedback clearly and tactfully.
Interact with a diverse array of customers and staff in a professional and courteous manner.
Work independently with accountability for accurate and complete results.
Be extremely organized and exceptionally detail oriented.
Work well both independently and in a team environment.
Be energized by a fast-paced work environment.
Must be able to communicate with others effectively.
Analyze information and respond appropriately.
Manage time wisely and prioritize tasks.
Provide superior customer service.
Multi-task in a pleasant manner.
Work well under pressure.
Excellent customer service skills

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; handle or feel; and reach with hands and arms.
The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
Regular i3 hours are 800 a.m. - 500 p.m. Monday-Friday, however, additional hours may be required on occasion. Regular and punctual attendance is required.

i3 is a technically diverse, 100% team member owned business, headquartered in Huntsville, Alabama specializing in missile and aviation systems engineering and logistic services, electronic warfare and electromagnetic effects analysis, UAS system integration and flight operations, full lifecycle C5ISR engineering services, cybersecurity and IT/IA innovative solutions and virtual training, simulation & serious game development and implementation. We have established a broad offering of products and capabilities collectively providing decades of experience supporting the full complement of DoD military services, Missile Defense Agency, National Aeronautics and Space Administration, and a variety of other Government organizations and private industry customers.

Perks of being a team member owner