Operations/Stock Controller

Tracker RMS; United States; On-site; USD 50,000 - 70,000; Full time

Job summary

Tracker RMS is seeking a professional with a minimum of 5 years’ experience for stock control and inventory management. Responsibilities include maintaining stock records, overseeing operations, managing suppliers, and preparing reports. Proficiency in using the Pilot POS system and Microsoft Excel is essential. The role demands strong organisational skills and ensuring compliance with company policies. This position is based in the United States, and candidates must be adept in managing logistics and distribution activities.

Qualifications

• Minimum 5 years’ experience using Pilot POS system.
• Proven experience in stock control and inventory management.
• Experience in operations, logistics, or warehouse coordination.
• Strong knowledge of stock control processes and variance investigation.
• Proficient in Microsoft Excel for reporting and basic analysis.
• Strong administrative and organisational skills.

Responsibilities

• Maintain accurate stock records through regular counts and stock takes.
• Oversee daily operational processes including receiving and dispatch.
• Manage procurement of stock and operational supplies.
• Coordinate deliveries, collections, and transport scheduling.
• Prepare regular reports for management on stock and operations.
• Supervise and support operational staff where required.

Skills

Pilot POS system

Stock control and inventory management

Logistics coordination

Microsoft Excel

Job description

Key Responsibilities

Stock Control & Inventory Management

• Maintain accurate stock records through regular cycle counts and stock takes
• Perform stock reconciliations and investigate variances
• Monitor stock levels, movements, and adjustments to ensure optimal availability
• Implement and maintain stock control procedures (FIFO / FEFO where applicable)
• Generate and present stock reports, including variances and trends
• Conduct spot checks and audits to ensure compliance with stock handling procedures

Operations Coordination

• Oversee daily operational processes including receiving, storage, picking, packing, and dispatch
• Coordinate with internal departments (operations, finance, sales) to resolve stock discrepancies
• Ensure efficient workflow between warehouse, logistics, and administrative functions
• Assist in improving operational systems and processes for better efficiency

Procurement & Supplier Liaison

• Manage procurement of stock and operational supplies
• Liaise with suppliers regarding orders, deliveries, discrepancies, and returns
• Monitor supplier performance and resolve any delivery or pricing issues

Logistics & Distribution

• Coordinate deliveries, collections, and transport scheduling
• Track shipments and ensure timely and cost-effective distribution
• Maintain records of transport costs and logistics performance

Administration & Reporting

• Maintain accurate documentation of stock and operational activities
• Prepare regular reports for management on stock, operations, and performance metrics
• Utilise Excel and relevant systems for data analysis and reporting

Team & Compliance

• Supervise and support operational or warehouse staff where required
• Ensure compliance with company policies, safety standards, and procedures
• Maintain a clean, organised, and safe working environment

Minimum Requirements

• Minimum 5 years’ experience using Pilot POS system (Essential)
• Proven experience in stock control and inventory management
• Experience in operations, logistics, or warehouse coordination
• Strong knowledge of stock control processes and variance investigation
• Proficient in Microsoft Excel (reporting, tracking, basic analysis)
• Strong administrative and organisational skills