Operations Specialist - Xiao Wang Lab

Broad Institute of MIT and Harvard; Cambridge (MA); On-site; USD 70,000 - 94,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) retirement plan

Paid time off

Flexible spending and health savings accounts

Job summary

A leading research institute in Cambridge, MA is seeking an Operations Specialist for the Xiao Wang Lab. This role involves managing schedules, overseeing daily operations, and coordinating travel and events. The ideal candidate should have a college degree, at least three years of experience, and strong skills in communication and calendar management. This position requires onsite presence 4-5 days a week and offers a competitive benefits package.

Qualifications

• 3+ years of experience in administrative operations.
• Ability to handle confidential information.
• Experience working in an academic lab environment preferred.

Responsibilities

• Handle calendar and travel management.
• Coordinate catering & events.
• Onboard and off-board lab members.
• Collaborate with grants administration team.

Skills

Self-motivated

Strong communication skills

Adaptable and flexible

Expertise in calendar and travel management

Education

College degree

Job description

Operations Specialist - Xiao Wang Lab

Position at Broad Institute of MIT and Harvard

The Xiao Wang group at the Broad Institute of MIT and Harvard is looking for an exceptional and energetic Operations Specialist to join a rapidly growing multidisciplinary group. The Lab focuses on developing and applying state‑of‑the‑art chemical and genomic analysis tools to chart cellular RNAs from birth to death and understand how the RNA life cycle is shaped and regulated in time and space to serve biological functions. This person will handle all administrative operations for Dr. Xiao Wang, including schedule and travel management, as well as oversight of the lab’s daily operations, including budget and project management. This role requires onsite presence 4‑5 days per week.

Pay Range

70,000 / yr – 94,000 / yr

Qualifications

• College degree and 3+ years of experience
• Self‑motivated, fast learner, and proactive in identifying problems
• Strong communication skills and independence
• Adaptable and flexible with fast‑changing priorities
• Expertise in calendar and travel management
• Ability to handle confidential information

Preferred Expertise

• Basic knowledge of budget management
• Project management
• Experience working in an academic lab environment
• Experience with academic and scientific writing and file management (grants, news, and letters)

Responsibilities

• Calendar management
• Travel management
• Catering & event coordination
• Onboarding & off‑boarding lab members
• Management of affiliate appointments
• Collaboration with grants administration team for monitoring of projects
• Collaboration across various departments for special projects

The Broad will not offer sponsorship for this opportunity.

Benefits & EEO Statement

Broad provides a competitive benefits package including medical, dental, vision, life, and disability insurance; a 401(k) retirement plan; flexible spending and health savings accounts; at least 13 paid holidays; winter closure; paid time off; parental and family care leave; and an employee assistance program, among other Broad benefits. The Broad Institute is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, disability, protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. Should you need a reasonable accommodation to complete the application or interview process, please contact [e-mail] for assistance.