Operations Specialist, Procurement

allwhere; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

A tech-backed procurement startup in New York is seeking an Operations Specialist to optimize the procurement process. Responsibilities include managing vendor relations, ensuring timely order placements, and leveraging technology for efficiency. Ideal candidates should hold a Bachelor’s degree, possess strong multitasking abilities, and have exceptional communication skills. This role offers a target compensation of $65,000 - $75,000, making it an exciting opportunity for those passionate about logistics and operations.

Qualifications

• Bachelor’s degree required.
• Strong vendor management skills, attention to detail and multitasking ability.
• Excellent written and verbal communication skills.

Responsibilities

• Triage incoming procurement requests and ensure timely order placement.
• Partner with Procurement Manager and Sales teams for quotes and recommendations.
• Manage procurement queues, including catalog maintenance.
• Serve as product knowledge expert for internal teams.
• Act as liaison between internal teams and vendors for order updates.
• Monitor sourcing inbox for critical updates.
• Input information into ERP system for billing.
• Support information gathering for procurement escalations.
• Recognize and escalate procurement issues when necessary.
• Execute daily procurement workflows and suggest process improvements.
• Collaborate with stakeholders to achieve business objectives.

Skills

Vendor management skills

Attention to detail

Multitasking

Excellent written communication

Excellent verbal communication

Data-driven mindset

AI tool utilization

Collaboration

Education

Bachelor’s degree

Job description

Job Title: Operations Specialist, Procurement

Location: New York, NY

Company: allwhere

Allwhere is a D.E. Shaw backed startup transforming the way companies procure and manage IT assets. As a member of our Operations team, you'll help ensure the right devices get to the right people, wherever they are in the world. You'll work closely with internal teams, external partners, and a variety of tech platforms to make that happen with speed, accuracy, and world-class service.

We're looking for sharp, motivated individuals who are ready to launch their careers in a fast-paced, high-growth environment. If you're passionate about process, thrive on details, and enjoy solving complex logistical puzzles, you'll feel right at home here. This is your chance to make an impact and grow with a team that’s building something exciting from the ground up.

Key Responsibilities

• Triage incoming procurement requests and ensure all orders are placed in a timely manner
• Partner with allwhere’s Procurement Manager and Sales teams to build quote requests and make product recommendations as needed
• Manage additional procurement queues, such as catalog maintenance and buy & hold orders as needed
• Act as an OEM product knowledge expert, serving as the go-to resource for internal teams on product specifications, compatibility, and availability
• Act as the liaison between our internal teams and vendors when order status updates are requested
• Monitor sourcing inbox for critical updates, such as tracking information, and update orders in allwhere platform
• Input information into allwhere’s ERP system (Acumatica) to ensure timely and accurate billing to our customers
• Support information gathering when needed to help resolve procurement related escalations
• Recognize when a procurement related issue needs to be escalated and raise to the appropriate party
• Execute daily procurement workflows and surface ideas for process improvement
• Work effectively with stakeholders across multiple levels of the organization in order to achieve business objectives

Qualifications

• Bachelor’s degree
• Strong vendor management skills, attention to detail and ability to multitask
• Excellent written and verbal communication skills
• Data-driven mindset
• Comfort leveraging AI tools (e.g. Claude, Gemini, ChatGPT) to improve workflows and increase productivity
• Ability to collaborate effectively with a diverse team in a fast-paced environment

Nice to Have

• Previous experience in IT, operations, procurement or logistics
• Experience with ABM & Autopilot enrollment a plus
• Experience working with IT OEMs, Value Added Resellers and Distributors

Join our team at allwhere and contribute to a fast growing operations team in a dynamic and collaborative work environment. If you possess the necessary skills and qualifications, we encourage you to apply for this exciting opportunity. Target compensation for this role is $65,000 - $75,000.