Operations Specialist III

780 Chickasaw Aerospace, LLC; Springfield (VA); On-site; USD 82,000 - 110,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

Disability Insurance

401(k) with Immediate Vesting

Professional Development

Paid Time Off

Training Opportunities

Employee Assistance Program

Job summary

Chickasaw Nation Industries, Inc. is seeking an Operations Specialist III to support administration, planning, and management of operations activities. The role will contribute to improving management systems, processes and best practices for organizational well-being.

The position requires a Bachelor's degree and at least seven years of relevant experience. The candidate must be able to obtain and maintain Secret-level clearance and will engage with government program offices and senior

Qualifications

• Bachelor's degree and a minimum of seven (7) years of relevant experience required or an equivalent combination of education and experience.
• Must be able to obtain, maintain and access classified information at the Secret level.
• Experience coordinating government program offices and executive communications is a plus.

Responsibilities

• Coordinates and participates in Integrated Product Team meetings and provides administrative support to government program leads.
• Schedules and executes recurring meetings and reviews (Staff Calls, PMRs, All Hands).
• Maintains strategic calendar with activities, travel, and events.
• Coordinates input for quarterly Risk Management Board.
• Manages daily operations processes to ensure smooth flow for organization leaders.
• Conveys taskings to staff directors and functional organizations with proper PM and DPM coordination.
• Engages stakeholders to plan and execute senior-level engagements.
• analyzes planning on projects to anticipate issues and implement solutions.
• Prepares briefs for PM and DPM based on stakeholder feedback.
• Reviews issues and recommends improvements to RA leadership.
• Develops and enforces policies, plans, and procedures.
• Prepares status reports and cross-functional presentations.
• Leads teams on special programs/projects.
• Identifies problem areas and recommends corrective actions.

Skills

Security clearance

Program coordination

Meeting coordination

Administrative support

Stakeholder engagement

Microsoft Office

Education

Bachelor's degree

Tools

MS Office

Job description

Summary

The Operations Specialist III will provide support in administration, planning, and managing operations activities. This position will assist with improving operational management systems, processes and best practices that guarantee organizational well-being.

Essential Requirements

The ability to obtain, maintain and access classified information at the Secret level.

Key Duties & Responsibilities

• Coordinates and participates in Integrated Product Team meetings (syncing calendars, reserving conference rooms), contributing functional or technical expertise, and/or providing administrative support to any government program office leads or managers.
• Coordinates scheduling and execution of recurring meetings and reviews (Staff Call, Program Management Reviews, All Hands).
• Coordinates weekly update of strategic calendar with significant activities, travel and events.
• Coordinates scheduling and collection of program office inputs for each quarterly Risk Management Board.
• Assumes ownership of daily operations processes and routine products to ensure precise, consistent flow of operations for organization leaders.
• Conveys Government Operation Director’s taskings to Staff Directors and O-5 functional organizations, communicating in accordance with the PM (O-6) and Deputy Project Manager (DPM).
• Engages stakeholders to identify and plan for senior-level engagements in a dynamic environment.
• Analyzes short-term, mid-term, and long-range planning on projects and tasks to anticipate potential complications, rapidly develop, and implement innovative solutions to ensure efficient handling of unplanned events and issues.
• Prepares and distributes briefs based on stakeholder discussions and feedback to the PM and DPM in a timely manner as needed; both in person and written.
• Reviews and analyzes issues, provides recommendations and suggestions for improvements to increase performance for RA leadership.
• Develops, revises, recommends and ensures implementation of policies, plans, procedures, and directives.
• Prepares reports and presentations outlining the current status that cross organizational and functional lines.
• Serves on a team and/or leads a team regarding various special programs/projects.
• Identifies existing or potential problem areas and recommends corrective action.

Education & Experience

Bachelor's degree and a minimum of seven (7) years of relevant experience required or an equivalent combination of education and experience.

Physical Demands

Work is primarily performed in an office environment, requiring frequent sitting, use of hands, speaking, hearing, occasional standing, walking, stooping, kneeling or crawling. Must lift up to 10 pounds regularly and up to 25 pounds occasionally. Regular vision requirements include close, distance, depth perception and ability to adjust focus. Exposure to general office noise and light traffic.

Salary

The estimated pay range for this role is $82,000 - $110,000, contingent on location, skill set, and experience.

Benefits

• Medical, Dental, Vision
• Company Life Insurance
• Short-Term and Long-Term Disability Insurance
• 401(k) with Immediate Vesting
• Professional Development Assistance
• Legal Aid Assistance Program
• Family Planning / Fertility Assistance
• Personal Time Off and Observance of Federal Holidays
• Employee Assistance Program (EAP)
• Paid Time Off (approximately 11 days)
• Training and Development Opportunities

Equal Employment Opportunity

Chickasaw Nation Industries, Inc. is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, gender identity, sexual orientation, or any other characteristic protected by law. This includes laws protecting various employees and contractors. We comply with all federal, state, and local anti-discrimination laws.