Operations Specialist II

GForce Life Sciences; Princeton (NJ); Remote; USD 60,000 - 80,000; Full time

Job summary

GForce Life Sciences is seeking a detail-oriented Operations Coordinator to support the Global Medical Training & External Engagement teams. You will independently manage daily tasks, coordinate large team meetings, and oversee EE_GMATE tools and processes to ensure efficient execution.

You will maintain current department calendars and reports, assist with data entry and document reviews, and help drive transparency with internal and external partners.

Qualifications

• Bachelor's degree and 3+ years of experience in a similar role
• Proficiency required with Microsoft Office 365 Suite, Monday.com, SharePoint, Power BI/Automate & TEAMS
• Experience with eLMS/ComplianceWire, Articulate 360, Storyline 360
• Comfort working with multiple groups within business
• Experience with expense record keeping
• Masterful technology orientation and natural curiosity
• Ability to work independently, comfortable with remote supervision, and meeting the needs of multiple stakeholders
• Able to work from home online with a dedicated workspace and reliable internet connection
• Desire to seek process improvements and efficiencies and be agile in moving through a swiftly growing our environment
• Ability to thrive in a fast-paced working environment and multitask
• Presents self in a highly professional manner to others and understands that honesty and ethics are essential

Responsibilities

• Support operations for the Global Medical Training & External Engagement teams to carry out the execution of business as needed, and directed by External Engagement & GMA Training Excellence Department (EE_GMATE) leadership within the remit of GMA
• Independently manage daily tasks as understood, while remaining flexible to any change in priority
• Coordinate large team meetings and logistics in a timely manner as directed with a high degree of skill and proactivity
• Responsible for execution of and over sight of EE_GMATE’s SharePoint, Monday.com, Outlook, TEAMS, Articulate 360, Storyline 360, DeepL, ComplianceWire, ATLAS, Ariba and HIP activities (i.e., CDAs, purchase orders, contracts, invoice management, etc.) to ensure they occur efficiently and effectively
• Ensure that appropriate resources such as department calendars, monthly reports, department plans, GMA ELEVATE materials are current and centrally located to help with access, usability, and version control
• Support data entry, facilitate document review/approval and ensure information / materials within departmental & IT systems are current to support GMA process
• Supports execution and dissemination of department metrics and monthly reports
• Help manage facets of professional meeting/congress support (i.e., attendance tracking/exhibits/booths)
• Collaborate with internal and external partners to remain current on the latest tools and trends to help improve processes, and enhance the way we do business to show value
• Collaborate with functional business partners, i.e., medical excellence & operations, business unit personnel, IT, legal/compliance, corporate communications to help drive transparency and collaboration of EE_GMATE activities and ways of working
• Help ensure alignment to budget by working to gather relevant financials to meet Finance guidance in scope and on time

Skills

Multitasking

Communication

Remote collaboration

Problem solving

Education

Bachelor's degree

Tools

Microsoft Office 365 Suite

Monday.com

SharePoint

Power BI/Automate

TEAMS

eLMS/ComplianceWire

Articulate 360

Storyline 360

Job description

• Support operations for the Global Medical Training & External Engagement teams to carry out the execution of business as needed, and directed by External Engagement & GMA Training Excellence Department (EE_GMATE) leadership within the remit of GMA
• Independently manage daily tasks as understood, while remaining flexible to any change in priority
• Coordinate large team meetings and logistics in a timely manner as directed with a high degree of skill and proactivity
• Responsible for execution of and over sight of EE_GMATE’s SharePoint, Monday.com, Outlook, TEAMS, Articulate 360, Storyline 360, DeepL, ComplianceWire, ATLAS, Ariba and HIP activities (i.e., CDAs, purchase orders, contracts, invoice management, etc.) to ensure they occur efficiently and effectively
• Ensure that appropriate resources such as department calendars, monthly reports, department plans, GMA ELEVATE materials are current and centrally located to help with access, usability, and version control
• Support data entry, facilitate document review/approval and ensure information / materials within departmental & IT systems are current to support GMA process
• Supports execution and dissemination of department metrics and monthly reports
• Help manage facets of professional meeting/congress support (i.e., attendance tracking/exhibits/booths)
• Collaborate with internal and external partners to remain current on the latest tools and trends to help improve processes, and enhance the way we do business to show value
• Collaborate with functional business partners, i.e., medical excellence & operations, business unit personnel, IT, legal/compliance, corporate communications to help drive transparency and collaboration of EE_GMATE activities and ways of working
• Help ensure alignment to budget by working to gather relevant financials to meet Finance guidance in scope and on time

Qualifications

• Bachelor's degree and 3+ years of experience in a similar role
• Proficiency required with Microsoft Office 365 Suite, Monday.com, SharePoint, Power BI/Automate & TEAMS
• Experience with eLMS/ComplianceWire, Articulate 360, Storyline 360
• Comfort working with multiple groups within business
• Experience with expense record keeping
• Masterful technology orientation and natural curiosity
• Ability to work independently, comfortable with remote supervision, and meeting the needs of multiple stakeholders
• Able to work from home online with a dedicated workspace and reliable internet connection
• Desire to seek process improvements and efficiencies and be agile in moving through a swiftly growing our environment
• Ability to thrive in a fast-paced working environment and multitask
• Presents self in a highly professional manner to others and understands that honesty and ethics are essential