Operations Specialist I

Paylocity; Northern (KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Paylocity is seeking an Operations Specialist to support bank operations across branch locations. This role handles daily transaction processing, account reviews, and adherence to FDIC regulations.

You will process ACH and wire activity, monitor risk controls, and collaborate with customers and internal teams to ensure accurate, timely service. Prioritize confidentiality and maintain strict compliance with policies.

Qualifications

• High School diploma or equivalent required.
• 2-3 years of related customer service experience preferred.
• Respond sensitively to customer needs and priorities.
• Maintain confidentiality and follow bank policies and procedures.

Responsibilities

• Process ACH and cash letter files; review overdrafts and stop pay items.
• Process wires; review new accounts and end-of-day batches for rejects.
• Review and process mobile deposits; approve outgoing wires via UNET.
• Protect the bank’s interests; report suspicious activity and maintain confidentiality.
• Handle other duties as assigned and stay compliant with FDIC regulations.

Skills

Customer service

Time management

Communication

Attention to detail

Education

High School diploma or equivalent

Tools

UNET

Abrigo

SecureNow

Job description

Description

There is ONE Operations Specialist position open that can be filled in any branch location.

POSITION SUMMARY: Provide a variety of bank operations and support in an efficient and courteous manner.

PRIMARY ACCOUNTABILITIES AND RESPONSIBILITIES:

ACCOUNTABILITY 1: Perform Computer Room Duties

• Process ACH and Cash Letter Files throughout the day
• Review and decision overdraft and stop pay items
• Review and process rejects from previous day’s transactions
• Review and approve mobile capture deposits
• Process incoming and outgoing returns
• Process wire requests through UNET
• Order currency

ACCOUNTABILITY 2: Rotation 2 – Late Week

• Process incoming wires
• Process NOC and incoming returns
• Approve outgoing wire requests through UNET
• Review new accounts
• Review end of day batches for rejects

ACCOUNTABILITY 3: Rotation 3

• Continue review of new accounts
• Approve outgoing wire request through UNET
• Verify stop payment requests
• Review SecureNow denied report
• Distribute faxes received
• Process mobile deposit limit increases
• Review bounce back emails
• Process ID Theft Enrollment customers
• Review and process Abrigo fraud red flags

ACCOUNTABILITY 4: Protect the Bank’s Interests

• Seek adequate identification and evaluate availability of full recourse prior to performing transactions. Remain informed regarding the bank’s security policies and procedures, including the safeguarding of employee lives and cash.
• Report suspicious activity and violations of security policy to the supervisor.
• Exercise confidentiality in all matters.

SECONDARY ACCOUNTABILITIES AND RESPONSIBILITES:

• OTHER DUTIES AS ASSIGNED

This position description describes the general nature and level of work performed by the individual assigned to this position and should not be interpreted as all inclusive. It does not state or imply that these are the only duties and responsibilities assigned to the position. The employee may be required to perform other job-related duties. All requirements are subject to change and to possible modification to reasonably accommodate individuals with a disability.

• This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.

Requirements

Education and Experience:

• High School diploma or equivalent required.
• 2-3 years of related customer service experience preferred.

Other Skills:

• Respond sensitively to the needs and priorities of the customer; recognize and take appropriate action to meet their needs and establish an effective working relationship.
• Express thoughts and ideas in a clear and concise manner to a variety of audiences.
• Project a positive image of the bank to all internal and external customers.
• Manage one’s time to complete work according to established deadlines.
• Prioritize tasks to make the best use of time for high priority tasks.
• Maintain confidentiality of customers account information and follow established policies and procedures in responding to inquiries and requests.
• Monitor compliance to ensure the processing and handling of information is done in a manner that adheres to FDIC regulations and consumer protection issues.