Operations Specialist I

University of Florida; Gainesville (FL); On-site; USD 47,000 - 63,000; Full time

Job summary

The University of Florida in Alachua is seeking an Operations Specialist I to support the Wild Turkey Initiative and UF Game Lab. Under the Program Director, you will coordinate daily administrative and operational functions, monitor funds and inventories, coordinate space and assets, and provide administrative support for personnel actions and reporting.

You will plan travel, meetings, and outreach events, manage communications and marketing materials, create website and social media content,

Qualifications

• Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.
• Advanced digital media skills, including video, print, and web design, are preferred.
• Strong written and oral communication skills.
• Ability to work effectively with faculty, staff, students, and external stakeholders.
• Proficiency with several social media platforms (Facebook, Twitter, Instagram).

Responsibilities

• Coordinate daily administrative and operational functions for the program.
• Plan travel, meetings, workshops, conferences, outreach events, and stakeholder activities.
• Develop and manage communications materials, marketing assets, newsletters, and web content.
• Maintain knowledge of University, state, and federal policies and ensure compliance; assist with reporting and personnel actions.

Skills

Written communication

Oral communication

Organizational skills

Social media proficiency

Self-motivation

Education

Bachelor's degree

Tools

Adobe Creative Cloud

Microsoft Teams

Job description

Operations Specialist I

Job No: 541584

Work Type: Full Time

Location: Alachua

Categories: Biology/Life Science, Communications/Public Relations/Marketing, Office/Administrative/Fiscal Support

Department: 60470000 - AG-WILDLIFE ECOLOGY - CONSERV

Job Description

Classification Title:

Operations Specialist I

Classification Minimum Requirements:

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Job Description:

Operational Administration and Program Support

Under the direction of the Program Director, coordinate and support the daily administrative and operational functions of the Wild Turkey Initiative and UF Game Lab. Serve as the primary liaison with departmental staff to coordinator program specific fiscal, human resources, procurement, and operational activities; monitor program funds and inventories; coordinate space, facilities, assets, and vehicle records; facilitate meetings and project tracking; and provide administrative support for personnel actions, reporting, and program operations.

Travel, Event Planning, and Community Engagement

Coordinate travel arrangements and related documentation for program personnel and monitor travel requests through completion. Assist with the planning and execution of meetings, workshops, conferences, outreach events, and stakeholder activities, including event logistics, registration, communications, promotional materials, and participant support.

Communications, Marketing, and Outreach

Support program visibility and engagement by developing and maintaining communication materials, marketing resources, mailing lists, and branding assets. Create and manage content for websites, social media platforms, newsletters, and outreach campaigns while promoting program accomplishments, activities, and stakeholder engagement initiatives.

Training, Compliance, and Other Duties

Maintain knowledge of University, state, and federal policies and ensure compliance with applicable procedures and requirements. Communicate policy updates to program personnel, participate in professional development opportunities, and perform special projects and other duties as assigned in support of program and departmental goals.

Expected Salary:

$55,000.00 commensurate with education and experience

Required Qualifications:

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Preferred:

Advanced digital media skills, including video, print, and web design skills, are preferred. Extensive knowledge and experience with Adobe Creative Cloud programs is strongly preferred. Should have strong written and oral communication skills, as well as the ability to work effectively with faculty, staff, students, and external stakeholders. Should be proficient with several social media platforms, including Facebook, Twitter, and Instagram. Strong organizational skills are strongly preferred. Should have experience organizing efficient and effective organizational workflow, especially through use of Microsoft Teams. Should be self-motivated and able to follow through on necessary responsibilities and tasks.

Health Assessment Required:No

Applications Close: 09 October 2026

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.