Operations Specialist

Katmai; Terrell Hills (TX); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401(k) Savings Plan

Paid Time Off and Federal Holidays

Employee Assistance Program (EAP)

Job summary

Katmai seeks an Operations Specialist to provide administrative and operational support to the Soldier Recovery Unit S/3 in Texas. You will help prepare and maintain battalion training schedules, track mandatory training, coordinate travel, and assemble reports and briefing materials.

The role requires proficiency in Microsoft Office and the Defense Travel System, and the ability to manage multiple tasks in a security-conscious environment with attention to detail.

Qualifications

• At least one year of experience designing, developing, and overseeing a training program.
• Qualified typist with the ability to type at least 40 words per minute.
• Experience using Microsoft Office, including Word, Excel, and PowerPoint.
• Familiarity operating military computer programs.
• Experience operating standard office equipment, including photocopiers, facsimile machines, multiline telephones, voice systems, pager systems, and mailing machines.
• Experience preparing and maintaining training schedules and tracking mandatory training requirements.
• Experience using the Defense Travel System to arrange flights and rental vehicles for authorized official travel.
• Ability to read, write, comprehend, and speak fluent English, and be computer literate.
• Must obtain and maintain any necessary security access and/or background checks.

Responsibilities

• Support the SRU S/3 Section and battalion training operations program.
• Coordinate with internal and external agencies to assist with preparing and publishing the battalion training schedule.
• Track and update battalion mandatory training requirements, including physical training and weapons qualification requirements.
• Prepare presentation slides and attend required Company and Battalion meetings and training.
• Forward correspondence from all organizational levels to Company leadership and Platoon and Squad Leaders.
• Use the Defense Travel System to arrange official travel for authorized unit personnel, including flights and rental vehicles.
• Collect data and prepare command-directed reports.
• Assist with coordinating and scheduling VIP visits to the unit.
• Assist with coordinating, supporting, and conducting unit Warrior events.
• Receive and document internal and external taskings for accountability and action completion.
• Operate Microsoft Office, including Word, Excel, and PowerPoint, and learn military computer programs required for the position.
• Operate standard office equipment, including photocopiers, facsimile machines, multiline telephones, voice systems, pager systems, and mailing machines.
• Maintain regular and punctual attendance.
• Perform other duties as assigned.

Skills

Typing 40 WPM

MS Office proficiency

English fluency

Tools

Defense Travel System

Microsoft Office

Job description

SUMMARY

Provides administrative and operational support to the Soldier Recovery Unit (SRU) S/3 Section and its training operations program. The Operations Specialist assists with preparing and maintaining battalion training schedules, tracking mandatory training requirements, coordinating travel and unit events, preparing reports and presentation materials, and maintaining accountability for internal and external taskings.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Support the SRU S/3 Section and battalion training operations program.
• Coordinate with internal and external agencies, in accordance with prescribed guidance, to assist with preparing and publishing the battalion training schedule.
• Track and update battalion mandatory training requirements, including physical training and weapons qualification requirements.
• Prepare presentation slides and attend required Company and Battalion meetings and training.
• Forward correspondence received from all organizational levels to Company leadership and Platoon and Squad Leaders.
• Use the Defense Travel System to arrange official travel for authorized unit personnel, including flights and rental vehicles.
• Collect data and prepare command-directed reports.
• Assist with coordinating and scheduling VIP visits to the unit.
• Assist with coordinating, supporting, and conducting unit Warrior events.
• Receive and document internal and external taskings for accountability and action completion.
• Operate Microsoft Office, including Word, Excel, and PowerPoint, and learn military computer programs required for the position.
• Operate standard office equipment, including photocopiers, facsimile machines, multiline telephones, voice systems, pager systems, and mailing machines.
• Maintain regular and punctual attendance.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS

• At least one year of experience designing, developing, and overseeing a training program.
• Qualified typist with the ability to type at least 40 words per minute.
• Experience using Microsoft Office, including Word, Excel, and PowerPoint.
• Familiarity operating military computer programs.
• Experience operating standard office equipment, including photocopiers, facsimile machines, multiline telephones, voice systems, pager systems, and mailing machines.
• Experience preparing and maintaining training schedules and tracking mandatory training requirements.
• Experience using the Defense Travel System to arrange flights and rental vehicles for authorized official travel.
• Ability to read, write, comprehend, and speak fluent English, and be computer literate.
• Must obtain and maintain any necessary security access and/or background checks.

DESIRED QUALIFICATIONS & SKILLS

• Familiarity with or ability to learn/use other technology management tools employed in the work environment.
• Excellent responsiveness and customer service skills.
• Ability to perform in a fast-paced, high visibility environment with relative autonomy.
• Ability to manage work environment and workload with minimum supervision, based on knowledge of work priorities.
• Ability to set and achieve goals, working successfully as an individual contributor or as part of a team.
• Ability to work well under pressure and within established guidelines.

WORK SCHEDULE

40 hours per week. May be required to work additional hours as needed to complete assignment or project.

WORK ENVIRONMENT

Work is primarily performed in a professional office setting, including the normal office equipment (e.g., computer, fax machines, copier) and with a wide variety of people in differing functions, personalities, and abilities.

PHYSICAL DEMANDS

Personnel must be able to stand on hard surfaces for extended period of time; bending, stooping, and working in sometimes uncomfortable positions. Personnel must be able to lift and carry items that weigh up to 20 pounds, and/or maneuvering, pushing or sliding items for proper positioning. Frequently uses hands/fingers for manipulation of keyboard and mouse. It is Katmai's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

• Base Rate: Per the wage determination

• Health & Welfare Fringe: $5.09 per hour up to 40 hours
• Eligible Benefits: Medical, Dental, Vision, Life & AD&D Insurance, Long-Term & Short-Term Disability Insurance, 401(k) Savings Plan, Employee Assistance Program (EAP), Paid Time Off (PTO), 11 Paid Federal Holidays, and Leave of Absence.

Compliance

We are a VEVRAA Federal Contractor. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color,religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, marital status, familial status or any other characteristic protected by law.

Preference will be given to Ouzinkie Shareholders, Descendants of Shareholders and Spouses of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).