Operations Specialist

Ouzinkie Native Corporation; Houston, Northern (TX, KY); Hybrid; USD 42,000 - 65,000; Full time

Job summary

Ouzinkie Native Corporation is seeking an Operations Specialist to provide administrative and operational support to the Soldier Recovery Unit's S/3 Section and training operations program.

You will help prepare battalion training schedules, track mandatory training, coordinate travel using the Defense Travel System, and produce reports and presentations for leadership and stakeholders.

Qualifications

• Experience designing, developing, and overseeing a training program.
• Typing at least 40 words per minute.
• Experience using Microsoft Office (Word, Excel, PowerPoint).
• Familiarity with military computer programs.
• Experience coordinating training schedules and tracking mandatory training.
• Ability to read, write, comprehend, and speak fluent English; computer literate.
• Must obtain and maintain security access/background checks.

Responsibilities

• Support the SRU S/3 Section and battalion training operations program.
• Coordinate with internal and external agencies to publish the battalion training schedule.
• Track and update battalion mandatory training requirements including PT and weapons qualification.
• Prepare presentation slides and attend required Company and Battalion meetings.
• Forward correspondence to Company leadership and Platoon Leaders.
• Use the Defense Travel System to arrange official travel for authorized unit personnel.
• Collect data and prepare command-directed reports.
• Assist with coordinating VIP visits and Warrior events.
• Operate MS Office (Word/Excel/PowerPoint) and learn military software as needed.
• Maintain attendance and perform other duties as assigned.

Tools

Defense Travel System

Job description

SUMMARY

Provides administrative and operational support to the Soldier Recovery Unit (SRU) S/3 Section and its training operations program. The Operations Specialist assists with preparing and maintaining battalion training schedules, tracking mandatory training requirements, coordinating travel and unit events, preparing reports and presentation materials, and maintaining accountability for internal and external taskings.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Support the SRU S/3 Section and battalion training operations program.
• Coordinate with internal and external agencies, in accordance with prescribed guidance, to assist with preparing and publishing the battalion training schedule.
• Track and update battalion mandatory training requirements, including physical training and weapons qualification requirements.
• Prepare presentation slides and attend required Company and Battalion meetings and training.
• Forward correspondence received from all organizational levels to Company leadership and Platoon and Squad Leaders.
• Use the Defense Travel System to arrange official travel for authorized unit personnel, including flights and rental vehicles.
• Collect data and prepare command-directed reports.
• Assist with coordinating and scheduling VIP visits to the unit.
• Assist with coordinating, supporting, and conducting unit Warrior events.
• Receive and document internal and external taskings for accountability and action completion.
• Operate Microsoft Office, including Word, Excel, and PowerPoint, and learn military computer programs required for the position.
• Operate standard office equipment, including photocopiers, facsimile machines, multiline telephones, voice systems, pager systems, and mailing machines.
• Maintain regular and punctual attendance.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS

• At least one year of experience designing, developing, and overseeing a training program.
• Qualified typist with the ability to type at least 40 words per minute.
• Experience using Microsoft Office, including Word, Excel, and PowerPoint.
• Familiarity operating military computer programs.
• Experience operating standard office equipment, including photocopiers, facsimile machines, multiline telephones, voice systems, pager systems, and mailing machines.
• Experience preparing and maintaining training schedules and tracking mandatory training requirements.
• Experience using the Defense Travel System to arrange flights and rental vehicles for authorized official travel.
• Ability to read, write, comprehend, and speak fluent English, and be computer literate.
• Must obtain and maintain any necessary security access and/or background checks.

DESIRED QUALIFICATIONS & SKILLS

• Familiarity with or ability to learn/use other technology management tools employed in the work environment.
• Excellent responsiveness and customer service skills.
• Ability to perform in a fast-paced, high visibility environment with relative autonomy.
• Ability to manage work environment and workload with minimum supervision, based on knowledge of work priorities.
• Ability to set and achieve goals, working successfully as an individual contributor or as part of a team.
• Ability to work well under pressure and within established guidelines.

WORK SCHEDULE

40 hours per week. May be required to work additional hours as needed to complete assignment or project.

WORK ENVIRONMENT

Work is primarily performed in a professional office setting, including the normal office equipment (e.g., computer, fax machines, copier) and with a wide variety of people in differing functions, personalities, and abilities.

PHYSICAL DEMANDS

Personnel must be able to stand on hard surfaces for extended period of time; bending, stooping, and working in sometimes uncomfortable positions. Personnel must be able to lift and carry items that weigh up to 20 pounds, and/or maneuvering, pushing or sliding items for proper positioning. Frequently uses hands/fingers for manipulation of keyboard and mouse. It is Katmai's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

• Base Rate: Per the wage determination

• Health & Welfare Fringe: $5.09 per hour up to 40 hours
• Eligible Benefits: Medical, Dental, Vision, Life & AD&D Insurance, Long-Term & Short-Term Disability Insurance, 401(k) Savings Plan, Employee Assistance Program (EAP), Paid Time Off (PTO), 11 Paid Federal Holidays, and Leave of Absence.

Compliance

We are a VEVRAA Federal Contractor. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color,religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, marital status, familial status or any other characteristic protected by law.

Preference will be given to Ouzinkie Shareholders, Descendants of Shareholders and Spouses of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).