Operations Specialist

Evolving Solution Services; Seattle (WA); On-site; USD 83,097,000 - 103,155,000; Full time

Benefits offered by this job

Health Insurance

401(k) with employer match

Tuition Reimbursement

PTO and Holidays

Job summary

First Choice Health, headquartered in Seattle, seeks an Operations Specialist to manage enrollment, eligibility, and COBRA processes for self-funded employer clients. You will automate data workflows, ensure 100% compliance, and craft clear appeal determinations.

Ideal candidates bring 2+ years in TPA/benefits administration, strong ERISA knowledge, and hands-on AI/automation experience, with proficiency in Excel and TPAs. Seattle-based, full-time role with growth opportunities.

Qualifications

• 2+ years of experience in TPA operations, benefits administration, or medical claims.
• Solid understanding of ERISA, COBRA, HIPAA, and PPACA regulations for self-funded group health plans.
• Experience with TPA administration platforms (e.g., LuminX, Eldorado/Javelina, WLT) and advanced Excel (VLOOKUP/XLOOKUP, Pivot Tables, Power Query).
• Practical experience utilizing AI tools (like ChatGPT, Claude, Gemini, or Copilot) to draft correspondence, summarize complex information, or analyze tabular data.

Responsibilities

• Automate ingestion and validation of weekly EDI 834 enrollment files from clients, brokers, and ben-admin platforms.
• Investigate and resolve eligibility discrepancies to prevent coverage gaps.
• Oversee audits of system builds to ensure digital eligibility rules match SPD.
• Oversee automation of COBRA communication generation, mailing, and tracking within ERISA timelines.
• Manage COBRA premium structures, severance and retroactive reinstatements.
• Draft legally defensible appeal determination letters and coordinate with stop-loss carriers on high-dollar appeals.
• Identify repetitive tasks and build automated AI/low-code solutions to reduce turnaround times.

Skills

TPA operations

Benefits administration

Medical claims

AI tools usage

Excel (VLOOKUP/XLOOKUP/Pivot)

Workflow automation

Tools

LuminX

Eldorado/Javelina

WLT

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations Specialist

Full Time Professional Seattle, WA, US

6 days ago Requisition ID: 1019

Salary Range: $29.00 To $36.00 Hourly

POSITION SUMMARY:

The Operations Specialist manages the critical intersection of plan eligibility, continuity of coverage, and complex claims dispute resolution for our self-funded employer clients. This role is designed for a highly analytical, curious individual who doesn't just execute repetitive tasks but actively looks for ways to improve them. You will ensure 100% compliance in enrollment and COBRA administration, author high-quality appeals determinations, and leverage AI tools to automate routine data workflows, reducing turnaround times and human error.

RESPONSIBILITIES:

1. Enrollment & Eligibility Quality Control

• Automate the ingestion and validation of weekly EDI 834 enrollment files from employer clients, brokers, and ben-admin platforms.

• Investigate and resolve complex eligibility discrepancies between our core system, stop-loss carriers, and PBMs to prevent coverage gaps.

• Oversee the structural audits of system builds during new group implementation to ensure digital eligibility rules perfectly match the executed Summary Plan Description (SPD).

2. COBRA Administration & Compliance

• Oversee the automation and management of COBRA communication generation, mailing, and tracking within strict ERISA timelines.

• Manage complex employer-subsidized COBRA premium structures, severance arrangements, and retroactive reinstatements.

• Serve as the subject matter expert on COBRA regulatory shifts, ensuring our automated notifications and processes remain 100% compliant.

• Conduct objective, end-to-end reviews of first-level administrative and medical necessity appeals for self-funded plans.

• Synthesize complex medical records, plan document language, and federal guidelines to draft legally defensible, clear, and empathetic appeal determination letters.

• Coordinate with stop-loss carriers on high-dollar appeals to guarantee that overturned denials align with reinsurance contracts.

4. Workflow Automation & AI Integration

• Identify repetitive, manual tasks in your daily queue (such as comparing massive enrollment spreadsheets or drafting repetitive letters) and build automated solutions using internal AI tools, prompt engineering, or RPA/low-code tools (e.g., Power Automate, Excel Power Query).

• Proactively find ways to use LLMs to summarize dense clinical notes or cross-reference plan documents, reducing appeal review times.

• Other duties as assigned.

QUALIFICATIONS:

• 2+ years of experience in TPA operations, benefits administration, or medical claims.

• Solid understanding of ERISA, COBRA, HIPAA, and PPACA regulations, particularly regarding self-funded group health plans.

• Experience with TPA administration platforms (e.g., LuminX, Eldorado/Javelina, WLT) and advanced Microsoft Excel skills (VLOOKUP/XLOOKUP, Pivot Tables, Power Query).

• Practical experience utilizing AI tools (like ChatGPT, Claude, Gemini, or Copilot) to draft correspondence, summarize complex information, or analyze tabular data.

Key Performance Indicators (KPIs)

• Compliance Accuracy: 100% adherence to DOL appeal timelines and COBRA notification windows.

• Enrollment Cleanliness: Zero retroactive premium leakage due to unresolved eligibility discrepancies over 30 days old.

• Efficiency Gain: Measurable reduction in hours spent on routine manual tasks through the deployment of AI or automation workflows.

ABOUT FIRST CHOICE HEALTH:

First Choice Health, headquartered in Seattle, WA, is a provider-owned healthcare organization offering employers a forward-thinking alternative to traditional health insurance. We have been serving employers of all sizes and across many industries with exceptionalhealth benefits administrationfor over 35 years, providing unparalleled access to a growing number ofclinically integrated networks (CIN)and atraditional PPO. Alongside ourEmployee Assistance Program (EAP)addressing mental health and work-life balance, our services collectively support members in every step of their healthcare journeys. At First Choice Health, we are proud to deliver the personalized, quality service our clients deserve, while reducing costs and keeping their members healthy.

OUR PURPOSE, VALUES & CULTURE:

Uniting providers, employers, and individuals, we deliver sustainable solutions that elevate the health and care of our communities.

CARE TRANSPARENT COLLABORATE RELENTLESS INNOVATE

We strive to uphold the above values and take steps to cultivate our culture through each one. We work as a community, guided by our values and are unified in our mission to make healthcare access easier for everyone from all walks of life. Learn more about how we foster a culture of belonging.

At First Choice Health, we believe that a culture that fosters belonging— one that accept employees for who they are, nurtures creative thinking, and appreciates different perspectives drives our success. By cultivating an environment where every voice is valued, we empower our employees to bring their best selves to work, enable us to serve our clients and communities more effectively. We work as a community, guided by our values and are unified in our mission to make healthcare access easier for everyone from all walks of life.

BENEFITS:

FCH offers comprehensive benefits focused on supporting employee health, financial security, and work-life balance.

• Health & Insurance: Medical (HSA and PPO plans) and Vision coverage, Dental plan, employer-provided Life Insurance, and Short- & Long-Term Disability coverage.
• Financial & Retirement: Health Savings Account (HSA) with company contributions, Flexible Spending Account (FSA), 401(k) plan with an employer match, and discretionary Profit Sharing.
• Time Off & Development: Paid Time Off (PTO) accrued based on tenure, Paid Holidays (including floating holidays and time for community service), and Tuition Reimbursement for continuing education.
• Support: Employee Assistance Program (EAP) for confidential professional counseling, and a Wellness program with rewards.

Note: Benefits are subject to change with or without notice.

For California employees, please review Privacy Act: https://www.fchn.com/documents/fch/pdf/caprivacynoticeemployeesandapplicantsfina