Operations Specialist

RMS Energy Co, LLC; Orlando (FL); Remote; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Full benefits (medical, dental, vision

401(k) with company match

Education support

Generous PTO

Employee assistance program

Job summary

RMS Energy Co, LLC seeks an Operations Specialist to provide business support and administrative functions within the Transformer division. The role supports operational leaders across commercial processes, including invoicing, quoting, order entry, purchasing, and pricing change orders.

You will manage the division's monthly activity log, assist forecasts, monitor revenue accrual, process change orders, and generate invoices while maintaining confidential data integrity.

Qualifications

• Minimum 3 years' experience in service business billing or related function
• Strong organizational and multitasking abilities
• Comfortable working cross-functionally and managing multiple priorities
• Proficient with Microsoft Outlook, Word, Excel, PowerPoint, and Teams
• Proficient using CRM and ERP systems, enabling efficient management of customer relations and enterprise resource planning.

Responsibilities

• Manage division monthly activity log and backlog for accuracy and timeliness
• Support developing and maintaining business forecasts to provide insights for strategic decisions
• Monitor revenue accrual and clearance processes to align margins with company goals
• Price Change Orders
• Analyze and track labor and expenses to improve cost efficiencies
• Oversee daily administrative operations to ensure a smooth and efficient office environment
• Enter daily and weekly timekeeping records accurately
• Retrieve and verify Purchase Orders from portals and customers
• Generate fixed-price and time & material invoices
• Invoice all tickets
• Maintain confidentiality of sensitive commercial and financial data

Skills

Organizational skills

Multitasking

Cross-functional collaboration

MS Office proficiency

Education

High school diploma or GED

Bachelor’s degree in business or related field (preferred)

Tools

CRM systems

ERP systems

Microsoft Office Suite

Job description

We’re looking for an Operations Specialist to provide business support and administrative functions within Transformer division . In this role you'll support operational leaders across all commercial business processes and required communications, including final invoicing. They will assist regional operational leadership in quoting, order entry, purchasing, pricing change orders, and invoicing customers.

What You’ll Do

• Manage and update the division’s monthly activity log and backlog, maintaining accuracy and timeliness.
• Support developing and maintaining business forecasts to provide critical insights for strategic decision-making
• Monitor revenue accrual and clearance processes, ensuring profit margins align with company goals.
• Price Change Orders
• Analyze and track labor and expenses to evaluate and improve cost efficiencies
• Oversee daily administrative operations to ensure a smooth and efficient office environment
• Ensure accurate and timely entry of daily and weekly timekeeping records
• Retrieve and verify Purchase Orders from portals and customers, ensuring accurate commercial data
• Generate fixed-price and time & material invoices
• Invoice all tickets.
• Maintain confidentiality of sensitive commercial and financial data, ensuring data protection and avoiding conflicts of interest

The Experience We’re Looking For

• Minimum 3 years' experience in service business billing or related function
• S tr ng organizational and multitasking abilities
• Comfortable working cross-functionally and managing multiple priorities
• Proficient with Microsoft Outlook, Word, Excel, PowerPoint, and Teams
• Proficient using CRM and ERP systems, enabling efficient management of customer relations and enterprise resource planning.

Additional Requirements

• Able to work remotely with minimal travel
• High school diploma or GED required
• Legally authorized to work in the United States
• Valid driver's license
• Must successfully complete a background check and pre-employment/random drug tests

Bonus Points For

• Bachelor’s degree in business or related field preferred (or equivalent experience)
• Previous experience in the power generation industry

Why Join RMS Energy

We’re not just another power services company. We’re a tight-knit, mission-driven team that values safety, teamwork, innovation, and continuous growth.

• Competitive Compensation – Merit-based raises
• Full Benefits – Medical, dental, and vision coverage fully paid for employees, starting the month after hire
• Steady Employment & Career Growth – Be part of a fast-growing company with promotion potential
• 401(k) with Company Match – Traditional & Roth options + free investment guidance
• Education Support – Paid training, certifications, and industry memberships
• Generous PTO – Paid vacation, holidays, and sick leave
• Employee Assistance Program – Legal, financial, and mental wellness support

RMS Energy is an Equal Opportunity Employer. We believe diverse teams drive better outcomes, and we’re committed to creating an inclusive environment where all employees feel valued and empowered.For more information about RMS Energy, please visit www.rmsenergy.com.