Operations Specialist

Morales Group Staffing; Indianapolis (IN); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Disability Insurance

Paid Baby Bonding Time

Competitive PTO

401k Plan

Professional Development

Giving Back – Volunteer Hours

Passport Program

Job summary

Morales Group Staffing in Indianapolis seeks an Operations Specialist to lead recruitment and placement for assigned areas. You will manage the recruitment cycle, maintain applicant records, and ensure E-Verify and I-9 compliance while supporting front-desk duties and a high-volume onboarding process.

You will collaborate with Operations and Sales to meet client needs, attend job fairs, and drive a positive teammate experience through diligent data management and courteous service.

Qualifications

• Experience in full-cycle recruitment and onboarding.
• Knowledge of E-Verify and I-9 compliance.
• Strong communication and data entry accuracy.

Responsibilities

• Manage the recruitment cycle from start to finish.
• Review internal data and input accurate information into the ATS.
• Coordinate interviews and assist with onboarding for new teammates.
• Provide excellent teammate experience and support multiple resources.

Skills

Recruitment

ATS

E-Verify

I-9

Interviews

Education

High School diploma

Bachelor's preferred

Tools

CareerBuilder

Job description

About Morales Group:Morales Group is a nationally recognized Indianapolis based MBE staffing company. We draw upon the unique spirit and ability of a globally diverse workforce to enhance our client’s business agility, productivity and competitiveness. We believe we are here for a purpose – building better futures, one story at a time. Being part of our story means making the world better. Learn more: moralesgroup.netWhy Morales Group?We want you to be part of our mission to build better futures. We believe in the relentless pursuit of growth and development of all our teammates. We show courage by communicating candidly and sharing bold ideas. We work humbly to create an inclusive and trusting community. And we are relentless in our pursuit of being a light to our clients and teammates. We stay gritty by embracing perseverance, resilience, and determination in overcoming challenges and achieving success together.If you are ready to jump on board with a high growth organization, Morales Group is the place for you. Join our globally diverse culture filled with deep camaraderie and passion for a bolder future. We need hungry, humble and people smart leaders to help pave the way.The Position:The Operations Specialist at Morales Group is responsible for recruitment and placement of qualified candidates for assigned areas of responsibility, managing the recruitment cycle, establishing multiple recruiting strategies with multiple resources, while continually exhibiting the core values of the organization.In a small market, a recruiter’s responsibilities will include administrative duties such as processing all teammates. Assist in answering the multi-line phone system and managing front lobby. Use problem solving skills to support current and future teammates. Performs basic employee records maintenance such as address changes, recording availability calls, and research issues/concerns/questions. Maintains employee applications and required onboarding forms. Ensure an excellent teammate experience while at the Morales Group.The Duties:Manage the recruitment cycle from start to finishReview internal data base for social security number mismatch and take appropriate actionAccurately enters employee payment information into database (i.e. pay card, direct deposit, etc.)Ensure all teammate interactions are promptly and accurately documented in our ATS.Process E-Verify Cases and follow-up on any outstanding cases in accordance with Federal guidelines.Complete TNC forms and direct associates to Social Security Administration as requiredAssigns employee application for new hires and rehires in the data base for immediate startManage the Form I-9 for completeness and accuracyContact employees with Form I-9 errors to correctTrack expiring work authorization documents and work with Ops team to update.Enter application and onboarding information into database.Maintain and manage I-9 Advantage system for respective branch.Perform candidate interviews to assure the proper teammate meets job description qualificationsEnter accurate and highly detailed information from all interviews into our ATS.Assist with the walk-in overflow (i.e. help employees with filling out applications and through on-boarding process)Completes necessary amount of outbound and inbound calls dailyPerform employee orientations prior to start dateConduct searches in our ATS or other resume database for suitable candidatesContinuously search for potential employee candidates on CareerBuilder and through referralsAssist with multiple in-house and external resources simultaneously, such as job fairs and hiring events, to attract a high-volume of qualified candidatesUse good judgment and make independent selection of candidates to be presented to client for consideration; coordinate interviews accordinglyWork closely with Operations and Sales Team, consulting daily on the status of orders, client communication, and possible strategies for optimum achievement of placement success and customer satisfactionReceive orders for direct hire positions from client and communicate candidate recommendation throughout interview/selection processDevelop and maintain relationships and loyalty with client and candidates through regular callbacks, check-in calls and in-person visitsEnsure that records in our ATS database are kept updated and all information is currentAssist the Operations/sales team on calls to current/future clients to develop a relationship with the current/future companies and to gain an understanding of the positions/requirementsTravel to recruiting fairs, customer sites, prospective customer sites, training and meetings as requiredMaintain good communication/working relationships with all departments in the organizationReport all hazardous conditions/equipment to his/her manager immediatelyUse independent judgment and discretion on behalf of the organization in the performance of these dutiesMorales Group Benefits:Health insurance – Medical, vision, dental and life insurance plans available.Disability Insurance – Short-term and long-term coverage.Paid Baby Bonding Time – because family is important.Competitive PTO401k Plan - for saving for the future.Professional DevelopmentA culture of Giving Back – 16 Paid Volunteer HoursPassport Program – we want to keep the team engaged in the culture we’ve built.What we value:Be HumbleShow up with no Ego and serve others.Be CourageousBe willing to step out for what is right and use your voice.Be a lightShine bright when there is darkness.Be GrittyStay hungry, overcome challenges, produce resultsMorales Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.Knowledge of other languages is helpful but not required.Strong communication skills and with great active listening skills.Ability to be accurate, concise, and detail oriented.Lives our core values daily of being humble, being courageous and being a light.High School and Higher Education preferred