Operations Specialist

Credence

Fairborn (OH)

On-site

USD 60,000 - 82,000

Full time

2 days ago

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Benefits offered by this job

Health Care Plan

401k, IRA

Life Insurance

Paid Time Off

Family Leave

Disability insurance

Training & Development

Job summary

Credence is seeking an Operations Specialist to support the Dayton Program Management Office by delivering daily operational assistance for multi-million dollar government contracts, including U.S. Air Force and other agencies.

The role emphasizes documentation, travel coordination, and efficient data handling. Ideal candidates will have strong MS Office proficiency, experience with Deltek/Costpoint, and knowledge of federal travel regulations.

Qualifications

Extensive knowledge of travel regulations (FTR/JTR/GSA) and policy-compliant travel planning required.
Strong records management and documentation skills.
Excellent communication and organizational abilities; able to capture accurate meeting minutes.

Responsibilities

Review, edit and compile Program Deliverable and Status Reports.
Process travel requests and approve expense reports with proper documentation.
Support onboarding/offboarding and maintain employee data securely.
Track equipment and inventory, update records and notes.
Coordinate meetings and events with stakeholders and contractors.

Skills

Travel regulations knowledge

Records management

Communication skills

Organizational skills

Meeting minutes

DOD/USAF contract knowledge

Tools

Microsoft Office

Deltek

Costpoint

SAP Concur

Job description

Join a team where innovation meets mission. Our AI, cloud, cyber, and modernization solutions save agencies thousands of hours, safeguard national security, and strengthen health and humanitarian missions worldwide. With more than 1,700+ team members, 1,500+ AI & data experts, and 100+ prime contracts, we deliver at scale and with purpose.

We've been recognized as a Top Workplace by The Washington Post for six consecutive years and named to the Inc. 5000 ist of Fastest-Growing Private Companies in 13 of the past 14 years. Credence is a welcoming environment for those looking to grow and make a meaningful impact. We encourage employees to push boundaries and help solve critical, world-changing federal challenges.

Position Summary

Credence has an upcoming need for an Operations Specialist who willbe primarily responsible for supporting the Dayton Program Management Office by providing daily direct operational support and assistance to the Program Managers managing multi-million dollar contracts for the U.S. Air Force, Department of War and other government agencies.

Responsibilities include, but are not limited to the duties listed below

Reviewing, editing and compiling Program Deliverable and Status Reports
Reviewing, processing and tracking employee travel requests
Reviewing and approve expense reports for accuracy and proper documentation prior to reimbursement
Performing on-boarding and off-boarding activities for new or departing employees
Track and manage employee data using spreadsheets, ensuring timely updates and confidentiality
Recording, maintaining and tracking accurate notes and meeting minutes as required
Maintaining accurate equipment supply records
Inventory office supplies and order or purchase items as needed
Ensuring timely delivery of contract tasks, deliverables and suspense tracking
Interacting with employees, task leads, business partners, government and clients as necessary
Acts as employee local liaison to Program Managers and corporate staff
Planning and assisting in business meetings and events such as job fairs, employee gatherings, etc
Other duties as needed or directed by Program Managers

Overview

Position Summary

Responsibilities include, but are not limited to the duties listed below

Reviewing, editing and compiling Program Deliverable and Status Reports

Reviewing, processing and tracking employee travel requests
Reviewing and approve expense reports for accuracy and proper documentation prior to reimbursement
Performing on-boarding and off-boarding activities for new or departing employees
Track and manage employee data using spreadsheets, ensuring timely updates and confidentiality
Recording, maintaining and tracking accurate notes and meeting minutes as required
Maintaining accurate equipment supply records
Inventory office supplies and order or purchase items as needed
Ensuring timely delivery of contract tasks, deliverables and suspense tracking
Interacting with employees, task leads, business partners, government and clients as necessary
Acts as employee local liaison to Program Managers and corporate staff
Planning and assisting in business meetings and events such as job fairs, employee gatherings, etc
Other duties as needed or directed by Program Managers

Requirements

Extensive knowledge in Microsoft Office products, including but not limited to:

Outlook, Word, Excel, PowerPoint, Teams and SharePoint
Experience in Time keeping tools (Deltek, Costpoint)
Experience in Travel and Expense Management software (SAP, Concur)
Strong understanding of international travel requirements
Experience managing travel in accordance with Federal Travel Regulations (FTR), Joint Travel Regulations (JTR) and General Services Administration (GSA) guidelines, to support accurate, policy-compliant travel planning and reimbursement standards
Records Management skills
Effective Communication skills
Organizational skills
Ability to take accurate and detailed meeting minutes
Knowledge of DOD, USAF and government contracts preferred
Knowledge of Project Management principles preferred
After hours work and some travel may be required