Operations Specialist

Intrepid Solutions and Services LLC; Alexandria (VA); On-site; USD 135,000 - 155,000; Full time

Benefits offered by this job

401(k) with company matching

Dental insurance

Medical insurance

Health Savings Account option

Flexible Spending

Vision insurance

Life and Disability Insurance

Hospital Indemnity

Paid Time Off

Holiday pay

Job summary

Intrepid Solutions and Services LLC is seeking an Operations Specialist to support the US Army TENCAP program in Alexandria, VA. The role focuses on rapidly exploiting national capabilities, managing tasks, and organizing critical information through SharePoint and TEAMS while coordinating with senior officials.

The ideal candidate brings 15+ years in executive office operations, 8+ years with Microsoft Office, and active TS/SCI clearance; a Bachelor's with extensive experience is required,

Qualifications

• Active TS/SCI clearance required.
• Bachelor's degree + 8 years of work experience OR 12 years of work experience.
• Master's degree preferred.
• 15+ years of experience providing operations support for an executive office.
• 8+ years of experience utilizing Microsoft Office Applications.

Responsibilities

• Retrieve, disseminate, and process taskers using ETMS2 or similar tool.
• Perform Knowledge Management to organize and distribute critical documents in SharePoint/TEAMS.
• Consolidate inputs and prepare WARs and reports for Higher Headquarters.
• Coordinate and facilitate meetings with local and remote participants.
• Attend and participate in weekly ISW operations synchronization meetings.
• Prepare and maintain PM SSE Policies and Standard Operating Procedures.
• Coordinate engagements by external visitors, including high-level officials.
• Coordinate events and ceremonies; provide backup for Administrative Officer duties.

Skills

Executive office operations

MS Office

Task tracking

Meeting coordination

VTC coordination

Event coordination

External visitor engagement

Education

Bachelor's degree + 8 years experience OR 12 years experience

Master's degree preferred

Tools

SharePoint

TEAMS

Microsoft Office Applications

Task Management Tool (TMT)

Job description

Intrepid Solutions has an opportunity for an Operations Specialist supporting our US Army TENCAP client to help the Army to rapidly exploit and influence national capabilities and architectures in Alexandria, VA.

Responsibilities

• Retrieve, disseminate, and process internal and external taskers (including tracking and forwarding tasker responses) utilizing various tasker management tools including the Enterprise Task Management Software Solution (ETMS2).
• Perform Knowledge Management activities to streamline the storage and flow of the organization’s critical documentation and information including collection, organization, maintenance, and distribution within SharePoint and TEAMS.
• Consolidate O5 inputs and prepare the PM SSE Weekly Activity Report (WAR) as well as other reports for Higher Headquarters, including Commander’s Critical Information Reporting.
• Coordinate and facilitate meetings to include local and remote participants.
• Attend and participate in weekly CPE ISW operations synchronization meetings.
• Prepare and maintain various PM SSE Policies and Standard Operating Procedures.
• Coordinate and support engagements by external visitors, including high-level government officials.
• Coordinate events, including ceremonies and meetings.
• Provide backup support for Administrative Officer duties.
• Support various other activities as assigned by the Director of Operations.

OPERATING HOURS AND EXPECTATIONS

• This position anticipates standard work hours, Monday-Friday.

TRAVEL

• Limited or minimal travel expected.

CLEARANCE

Qualifications

• Active TS/SCI clearance required.

EDUCATION

• Bachelor's degree + 8 years of work experience OR 12 years of work experience
• Master's degree preferred

CERTIFICATION(S)

• N/A

SKILLS AND EXPERIENCE

• 15+ years of experience providing operations support for an executive office
• 8+ years of experience utilizing Microsoft Office Applications
• Experience with task tracking (desired: experience with Army's Task Management Tool (TMT)), coordinating and facilitating meetings and video teleconferences (VTC), coordinating and supporting engagements by external visitors, including General Officers and members of the Senior Executive Service, Event Coordination (ceremonies, organization meetings), Critical Information Reporting, Weekly Reporting to Higher Headquarters

Benefits

WHAT WE OFFER

At CIS Secure and its associated companies, Intrepid Solutions and Services and Darkblade Systems, we believe in promoting fair and transparent pay practices. We are committed to disclosing the compensation range for transparency and to set clear expectations for all applicants for this posting. This range represents the anticipated low and high end of the base salary for the advertised job, promotion, or transfer opportunity. Please note that the pay range provided is a good faith estimate for the position at the time of posting. The actual salary offered may vary based on various factors including but not limited to relevant experience, knowledge, skills and abilities, education, geographic location, as well as internal equity, and alignment to market data.

Job Type: Full-time (onsite)

Pay Range: $135,000.00 - $155,000.00 per year

Benefits

• 401(k) with company matching
• Dental insurance
• Medical insurance
• Health Savings Account option
• Flexible Spending
• Vision insurance
• Life and Disability Insurance
• Ancillary offerings (Hospital Indemnity, Accident, Critical Illness, Pet Insurance)
• Paid Time Off
• Holiday pay

Intrepid Solutions, a CIS Secure company, is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.