Operations & Projects Administrative Assistant

portofcc.com; Corpus Christi, Northern (TX, KY); Hybrid; USD 44,000 - 56,000; Full time

Job summary

Port Corpus Christi Authority (PCCA) is seeking a dynamic Administrative Assistant to provide administrative support for the Channel Infrastructure and Safety & Emergency Management Departments. The role includes budgeting, travel coordination, records management, and special projects to advance departmental initiatives.

The ideal candidate will have an associate’s degree in a related field, strong organizational and communication skills, and experience coordinating with leadership, contractors,

Qualifications

• Provides administrative support for Channel Infrastructure and Safety & Emergency Management Departments.

Responsibilities

• Supports daily administrative activities for the two departments.
• Completes projects by defining objectives, coordinating resources, monitoring progress, and delivering on time.
• Prepares and reviews documents, presentations, reports, and correspondence for leadership, regulatory agencies, and stakeholders.
• Disseminates departmental reports, performance metrics, and records.
• Compiles meetings, training, and events; maintains meeting minutes and action items.
• Coordinates travel arrangements, registrations, and expense reports for leadership and staff.
• Assists with budgeting activities, purchase orders, vendor payments, and contract documentation.
• Supports contract administration and departmental procedures improvements.
• Maintains departmental records and documentation per policy.
• Assists with emergency preparedness activities and coordination with partner agencies.

Skills

Administrative support

Project coordination

Budget administration

Travel coordination

Records management

Communication

Education

Associate’s degree in business administration

Public Administration

Communications

Engineering Technology

Construction Management

TWIC credential (preferred)

Tools

Word

Excel

PowerPoint

Outlook

Access

Teams

Microsoft Office Suite

Job description

Port Corpus Christi Authority (PCCA) is seeking a dynamic Administrative Assistant to provide administrative support for the Channel Infrastructure and Safety & Emergency Management Departments. The role includes budgeting, travel coordination, records management, and special projects to advance departmental initiatives.

The ideal candidate will have an associate’s degree in a related field, strong organizational and communication skills, and experience coordinating with leadership, contractors,