Operations & Project Manager

Sylvania; Shelton (WA); On-site; USD 120,000 - 143,000; Full time

Benefits offered by this job

13 paid holidays

12 sick leave days

5 days bereavement leave per year

25 days vacation per year

Vacation cash-out up to 5 days

Health insurance through SEBB

Retirement through DRS

Other fringe benefits

Job summary

Shelton School District is seeking an Operations & Project Manager at the Central Office to lead cross-functional initiatives that support district operations, teaching and learning, and executive leadership. The role exercises substantial independent judgment and requires strong communication and data-driven decision-making.

The position features a 260-day schedule, 8-hour days, and exempt status, with a comprehensive benefits package including SEBB health coverage, vacation and holiday leave,

Qualifications

• Bachelor’s degree in business administration, public administration, education, organizational leadership, project management, or a related field.
• Ability to pass a Federal criminal background check.
• Five years of progressively responsible experience in project management, organizational operations, process improvement, public administration, or a related field, preferred (not required).
• Experience independently managing complex, cross-functional projects involving multiple stakeholders, deadlines, and competing priorities.
• Experience analyzing operational issues, using data to evaluate options, and making recommendations to leadership.
• Experience developing or improving organizational processes, procedures, or systems.
• Experience in handling confidential or sensitive information.
• Proficiency with Microsoft 365, spreadsheets, project-tracking systems, and document-management tools.
• Excellent written and oral communication skills.

Responsibilities

• Leads complex, districtwide operational initiatives supporting Finance, Human Resources, Teaching and Learning, and executive leadership from planning through implementation and evaluation.
• Works under the supervision of the Executive Director of Human Resources to support human resources leadership functions, including but not limited to support in personnel investigations, labor relations, and grievances.
• Analyzes workflows, systems, policies, and data to identify operational risks, inefficiencies, and service gaps; develops and recommends practical improvements based on district priorities and available resources.
• Independently manages multiple high-level projects and department work streams with competing priorities, interdependent deadlines, and districtwide impact.
• Supports department leaders in developing, implementing, and monitoring annual goals, work plans, timelines, performance measures, and outcomes aligned with district priorities.
• Oversees the district’s public records request process.
• Facilitates cross-departmental planning, communication, decision-making, and problem-solving; clarifies responsibilities and ensures accountability for project deliverables.
• Researches complex issues, assesses available information and resources, evaluates risks and alternatives, and provides data-informed recommendations to district leadership.
• Develops communications for a variety of stakeholders.
• Exercises independent judgment and delegated decision-making authority to resolve operational challenges, adapts project strategies, and takes calculated risks while appropriately escalating significant legal, financial, labor, or policy matters.
• Develops and implements procedures, internal controls, templates, dashboards, and other tools that improve consistency, accountability, compliance, and service delivery.
• Prepares and presents reports, decision briefs, project updates, process documentation, and recommendations for district leadership and other stakeholders
• Attends trainings and meetings as appropriate or directed.
• Performs related management-level duties and special projects as assigned.

Skills

Communication skills

Independent judgment

Project management

Data analysis

Leadership

Problem-solving

Confidential information handling

Cross-functional collaboration

Education

Bachelor’s degree

Tools

Microsoft 365

Spreadsheets

Project-tracking systems

Document-management tools

Job description

An opportunity to Inspire, Challenge, and Empower!

Posting Information: We are currently hiring for a Operations & Project Manager at the Central Office. Individual interested in growing their leadership and technical skills for career advancement in Human Resources are encouraged to apply.

Interview Process: If selected for an interview, you will be invited to complete an Asynchronous Virtual Interview, which should be completed within 48 hours of the invitation for best consideration. Candidates chosen for a second round interview will participate in an in-person interview at a date to be determined. For best consideration, qualified candidates should apply no later than September 13, 2026.

Schedule: 260 days per year (inclusive of holidays), 8 hours per day, M-F

Location: Central Office

Salary: $120,398 - $143,027 annually, depending on experience.

FLSA Status: Exempt

Benefits: 13 paid holidays; 12 sick leave days, 5 days bereavement leave per occurrence; 25 days of vacation per year; ability to cash out up to 5 unused vacation days per year; health insurance benefits through the School Employees Benefits Board (SEBB) including medical, dental, vision, life, and long-term disability insurance for employee and eligible dependents. Retirement through the Washington State Department of Retirement Systems (DRS); other fringe benefits as allowed under the School Board Policies and Procedures.

Job Summary: This position is responsible for independently leading complex, cross-functional work that affects district operations and teaching and learning initiatives. The position is expected to exercise substantial independent judgment, develop recommendations for executive consideration, make decisions within delegated authority, and assume ownership of projects and operational outcomes. Assignments are generally provided in terms of desired objectives rather than detailed methods or procedures.

Minimum Qualifications:

• Bachelor’s degree in business administration, public administration, education, organizational leadership, project management, or a related field. An equivalent combination of education and experience may be considered.
• Ability to pass a Federal criminal background check.
• Five years of progressively responsible experience in project management, organizational operations, process improvement, public administration, or a related field, preferred (not required).
• Experience independently managing complex, cross-functional projects involving multiple stakeholders, deadlines, and competing priorities.
• Experience analyzing operational issues, using data to evaluate options, and making recommendations to leadership.
• Experience developing or improving organizational processes, procedures, or systems.
• Experience in handling confidential or sensitive information.
• Proficiency with Microsoft 365, spreadsheets, project-tracking systems, and document-management tools.
• Excellent written and oral communication skills.
• Ability to develop and draft exceptional communications to a variety of stakeholders.
• Ability to work independently under broad direction and exercise sound professional judgment.
• Ability to manage multiple complex projects and competing priorities.
• Ability to analyze information, assess risks, make timely decisions, and recommend practical solutions.
• Ability to take calculated risks and accept accountability for decisions and results.
• Ability to lead cross-functional work and achieve results without relying on formal authority.
• Ability to interpret and apply laws, regulations, policies, procedures, and other complex information.
• Ability to communicate clearly and professionally with employees, administrators, executive leaders, and community members.
• Ability to maintain confidentiality and exercise discretion.
• Ability and willingness to maintain an upbeat, positive, and collaborative demeanor.
• Ability and willingness to incorporate lightheartedness and humor into the workplace.
• Ability and willingness to admit faults and learn from mistakes.
• Ability to perform the essential functions of the job with or without reasonable accommodation.

Essential Functions:

• Leads complex, districtwide operational initiatives supporting Finance, Human Resources, Teaching and Learning, and executive leadership from planning through implementation and evaluation.
• Works under the supervision of the Executive Director of Human Resources to support human resources leadership functions, including but not limited to support in personnel investigations, labor relations, and grievances.
• Analyzes workflows, systems, policies, and data to identify operational risks, inefficiencies, and service gaps; develops and recommends practical improvements based on district priorities and available resources.
• Independently manages multiple high-level projects and department work streams with competing priorities, interdependent deadlines, and districtwide impact.
• Supports department leaders in developing, implementing, and monitoring annual goals, work plans, timelines, performance measures, and outcomes aligned with district priorities.
• Oversees the district’s public records request process.
• Facilitates cross-departmental planning, communication, decision-making, and problem-solving; clarifies responsibilities and ensures accountability for project deliverables.
• Researches complex issues, assesses available information and resources, evaluates risks and alternatives, and provides data-informed recommendations to district leadership.
• Develops communications for a variety of stakeholders.
• Exercises independent judgment and delegated decision-making authority to resolve operational challenges, adapts project strategies, and takes calculated risks while appropriately escalating significant legal, financial, labor, or policy matters.
• Develops and implements procedures, internal controls, templates, dashboards, and other tools that improve consistency, accountability, compliance, and service delivery.
• Prepares and presents reports, decision briefs, project updates, process documentation, and recommendations for district leadership and other stakeholders
• Attends trainings and meetings as appropriate or directed.
• Performs related management-level duties and special projects as assigned.

Nondiscrimination Notice:

Shelton School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, color, religion, creed, national origin, sexual orientation, gender identity, gender expression, homelessness, immigration or citizenship status, disability, neurodivergence, the use of a trained dog guide or service animal, age, or honorably discharged veteran or military status and provides equal access to the Boy Scouts and other designated youth groups. Questions and complaints of alleged discrimination may be directed to the District's Civil Rights Compliance Coordinator, Section 504/ADA Coordinator, or Title IX Coordinator at [e-mail].